45 No Experience A' Level Field Representative Job Opportunities - Marketing Arina (U) Ltd

Job Title:     Field Representative (45 No Experience Job Opportunities) Organization:  Marketing Arina (U) Ltd Duty Station:  Kampala...

Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts
Showing posts with label Procurement and Logistics Jobs in Uganda. Show all posts

Aviation Careers - Fuel Distribution System Operator - AAR Corp


Organisation: AAR Corp
Duty Station:  Uganda

About AAR Corp:
AAR Corp. is an aviation support company. Founded in 1951, AAR provides a broad range of products and services to the aerospace and government/defense industries, with a nearly even split between them. Engineering and manufacturing products account for approximately a third of AAR’s business and aftermarket support services the remaining two-thirds.

Job Summary:  The Fuel Distribution System Operator is responsible for performing fuel service operations and to manage the reception, storage, and shipping of bulk or packaged petroleum based products. The FS provides oversight and advisor service for all POL operations, maintenance and quality assurance. FS operates program-owned fueling/defueling equipment and assists in maintaining same.

Key Duties and Responsibilities: 
  • Complies with all applicable manuals, rules and regulations as it pertains to safely handling and storing all POL products on site.
  • Assists in maximizing program assets
  • Receive and stock bulk and package products
  • Issue and dispense bulk fuels and water from storage and distribution facilities to using units
  • Select and submit samples to laboratory for testing as required
  • Perform petroleum and water accounting duties
  • Operate equipment used with petroleum and water distribution system and multi-product pipeline system as required
  • Evaluate test results with specification requirements and makes recommendations regarding product disposition
  • Receive samples and conduct tests on petroleum products
  • Report findings in accordance with American Society for Testing and Materials testing methods
  • Apply fire prevention and safety control procedures in handling volatile products
  • Position requires a U.S. Department of State Moderate Risk Public Trust (MRPT).
  • Perform any other duties as assigned.


Qualifications, Skills and Experience: 
  • The applicant must hold a High School diploma or GED.
  • At least three (3) years of experience in aircraft refueling and defueling operations.
  • Minimum of three (3) years in operating fuel distribution points or terminals
  • Ability to wear PPE and perform all duties while wearing PPE.
  • Ability to correctly sample and test petroleum products.
  • Ability to react to spills correctly and operate a recovery plan successfully.
  • Fluent in reading, writing, speaking and understanding English and Spanish.
  • Courteous, customer-oriented communications and interpersonal skills.

Preferred:
  • Previous 92F experience a plus

Core Competencies
  • Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.
  • Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.
  • Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.
  • Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.
  • Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.
  • Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.
  • Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.
  • Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.
  • Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.
  • Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.
  • Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model
  • Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.
  • Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.

How to Apply:
If you desire to join the aviation industry in the aforementioned capacity, please visit the web link below to review requirements and Apply If deemed necessary.


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Logistics Officer US Non-profit Jobs - Mercy Corps


Job Title:          Logistics Officer
Organization: Mercy Corps
Duty Station:  Uganda

About US:
Mercy Corps is an International NGO that exists to alleviate poverty and oppression by helping people build secure, productive and just communities. Mercy Corps has been fully registered in Uganda as an operational NGO. Currently Mercy Corps has an office in Kampala and is implementing Food Security programs which comprise of Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation Management Program in North and North Eastern Uganda. We implement programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other private donations.

Job Summary:  The Logistics Officer is responsible for the overall Logistics Management of the Kotido Office. In charge of the Kotido Logistics department, the Logistics Officer will make sure that all programs in the field are fully supported timely and accurately in all type of logistics needs. The Logistics Officer is the key person for all the Kotido Logistics arrangements, coordination and also serves as Local Security Focal Point. In addition this position will be required to perform other program support logistical duties, such as arranging flights, transportation, lodging, etc... as the need arises.

Key Duties and Responsibilities:  Under the guidance and supervision of the Head of Office, the following functions are performed:
Asset Management
  • Maintain the asset records for the Kotido office and liaise with Kampala for a centralized Assets inventory of all MC Uganda offices
  • Ensure all the items bought that falls under Asset category according to MC Policies are properly registered on the Asset Register with all the required information
  • Maintain the softcopy of the Asset Register for Kotido Office
  • Liaise with Pader, Kampala and/or any other offices on the Assets Management, movement and monitor if the register is properly maintained and it matches with the softcopy.
  • Every six months review and physically crosscheck the Asset Register with the assets to ensure the asset tags are available on the assets and update the assets condition - depreciation if applicable.
Fleet Management:
  • Ensure that all vehicles are safe and road-worthy. Ensure that all vehicles have proper on-board vehicle documentation. Maintain administrative vehicle files for each vehicle.
  • Continuous tracking of vehicle log-sheets; responsible for monthly compilation of fuel consumptions.
  • With the Head Driver, schedule vehicle use to meet programmatic and operational needs. Maintain vehicle movement board daily. Oversee and ensure proper use of the vehicles.
  • Oversee fuel consumption purchase and tracking including coordination with gas station(s)
  • Organize cleaning of vehicles.
  • Organize regular service schedules for vehicles and maintain service schedule files.
  • Ensure major repairs are done in a timely manner.
  • T rack vehicle expenses in accordance with the respective procurement policy.
  • File Monthly Vehicle Consumables sheet for each vehicle separately.
  • Order and maintain stock of spare parts and consumables.
  • Manage drivers’ leave schedules ensuring smooth operation of the fleet.
  • Coordinate with Human Resources to ensure proper tracking of drivers/Guards         HR files.
  • Ensure drivers are licensed and trained. Participate in hiring and disciplinary measures for drivers.
  • Coordinate with drivers to ensure regular vehicle communications is in place.
  • Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
  • As security focal point, coordinate with District Security officers; organize levies as needed for field trips.
  • Ensure that security incident reports are completed and filed including all vehicles’ related incidents).
  • Ensure that accident reports are completed and filed.
  • Responsible for oversight of vehicle rentals including tracking of leases            and payments.
Others
  • Overall responsibility for the Kotido Logistics department
  • Ensure that the warehouse office’s training needs is identified and their          capacity is built.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps.
  • Perform other tasks as requested and needed by Mercy Corps Operations in Kotido


Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Logistics Officer job opportunity should hold a Bachelor’s Degree in Logistics and Procurement, Supply chain managements or a closely related field
  • Three years’ experience in Logistics and Procurement Management, preferably in an international NGOs.
  • Ability to interact effectively with international and national personnel, adaptability to unanticipated circumstances,
  • Microsoft Office specifically excel and computer skills, experience with using email.
  • Excellent English oral and written skills,
  • Proven ability to solve problems independently without supervision
  • Broad knowledge and understanding of Logistics, Procurement, Warehousing and Assets management ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
  • The ability to interact effectively with international and national staff members is required.
  • A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of program activities is necessary.

How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

UN Property Management Assistant Jobs - United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)


Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: ESB/GJO/PMD/006/02-2019
Reports to: Property Chief of Unit
Job Grade: GS-3

About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Job Summary:  The Property Management Assistant assists the supervisor in efficient management, accountability of property control in accordance with UN Regulations and Rules, Manuals and relevant guidance. The incumbent will ensure tffective tracking, monitoring, and reporting of 2 Inventory transactions and property management related activities Additionally, the Property Management Assistant handles the administrative formalities courtesies and communications required to ensure seamless interaction and collaboration between Principals of the Mission, the Host government and the diplomatic community in the conduct of official, activities. He/she assists in the coordination of the smooth running of the Head of Premises, Chief of Staff, Special Representative of the Secretary-general (SRSG), Deputy Special Representatives of the Secretary-General (DSRSGs) as well as other I high-level visiting delegations and official functions.

Key Duties and Responsibilities:  Within delegated authority, the Property Management Assistant will carry out the following duties:
  • Assists in maintaining accurate and auditable property records in electronic inventory management system 10 for property control and accountability in line with the administrative instructions, guidelines, manuals and SOPs; Assists in conducting physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition;
  • Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection 20 and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action. Assists in conducting physical in conducting physical inspection and quality control of mission UNITED NATIONS property to ensure that all items are accounted for and in serviceable conditions.
  • Assists in identifying anomalies and/or discrepancies and the details thereof or any other reasons for rejection and record in damage discrepancy reports posted on the Damage Discrepancy Reports posted on the system and presented to the Receiving &Inspection (R&I) supervisor and Procurement for immediate action,
  • Perform data entry of the Goods Receipt Reports in Umoja and R&I reports in Galileo inventory management system.
  • Assists in maintaining accurate and auditable property records in electronic inventory management systems for property control and accountability in line with the administrative instructions guidelines manuals and SOPs. Update all physical verification records and data entry in Galileo system.
  • Assists in the execution of contracts for the disposal of property and supplies including all types of waste material.
  • Assists the supervisor in dealing with the Self Accounting Units (SAUS) for preparation of equipment write offs and processing of write off cases through relevant property survey boards.
  • Assists in the preparation of statistical analysis and trend analysis on United Nations property.
  • Assists in the preparation, submission and follow up of Note verbal with the Ministry of Foreign Affairs (MOFA) for Tax exemptions for international staff working for MONUSCO, RSCE, OIOS, Ombudsman Office, RPO, UNMAS, UNMISS, UNISFA, MINUSCA, OIOS, CPT, UN Contractors and Consultants Based in Uganda.
  • Provide visa processing assistance and support to international staffs and dependents working for MONUSCO, RSCE, OIOS, Ombudsman Office, RPO, UNMAS, UNMISS,UNISFA, MINUSCA, OIOS, CPT, UN Contractors and Consultants Based in Uganda. Provide administrative support to UNESB and MONUSCO offices in DRC (SRSG Office, Chief of Staff, Legal Office; amongst others)
  • Perform other duties as required by the supervisor. Competencies:


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Property Management Assistant job placement should hold a High school diploma or equivalent
  • At least three years of progressively responsible experience in the field of property management, inventory control, logistics, administrative/protocol support or other related fields is required.
  • At least one (1) year experience in administrative/protocol support in the UN system is required.
  • Experience working in the UN Peacekeeping environment is desirable.
  • Experience in drafting diplomatic documents is desirable.
  • Valid national driving license is desirable
  • Computer literacy in word processing, excel, spreadsheets is required
  • Knowledge in SAP/Umoja, Business Intelligence applications is desirable.
  • Languages: fluency in oral and written English is required.

Competencies:
Professionalism:
  • Knowledge of the Organization's rules and regulations as they pertain to supply, purchasing and logistics.
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps.
  • Shows pride in work and in achievements: demonstrates professional competence and mastery of subject matter; is conscientious and efficient. in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning & Organizing:
  • Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflected in position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
  • The United Nations Personal History form (P-11), Download Here; This should be signed
  • Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports / appraisals

The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org

Deadline: 2nd March 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Procurement Specialist Job Opportunity - Uganda Electricity Transmission Company Limited (UETCL)


Job Title:         Procurement Specialist
Organisation: Uganda Electricity Transmission Company Limited (UETCL)
Duty Station:  Kampala, Uganda
Reports to: Principal Procurement Officer

About US:
Uganda Electricity Transmission Company Limited (UETCL) is responsible for bulk purchase of electricity from the generating companies and selling the electricity in bulk to the distribution companies throughout Uganda. UETCL is also responsible for all exports and imports of electricity to Uganda. UETCL envisions: “To become a leading strategic business partner in the transmission and Single Buyer Business and to support sustainable energy development in Uganda.”

Job Summary:  The Procurement Specialist will support the Project Manager of the Grid Expansion and Reinforcement Project, in planning, co-ordination and control of the procurement activities from its start to the time it is completed. He/ She will be responsible for ensuring that the requirements of the Project in line with the Procurement Manual are fulfilled. He /She will also support the project monitoring function to ensure that the project is concluded successfully.

Key Duties and Responsibilities: 
  • Coordinate Procurement Function between the component coordinators and the Procurement and Disposal Unit on behalf of the Head Procurement and Disposal Unit.
  • In Consultations with the Heads of User Departments/User Department focal points of procurement, the Procurement
  • Specialist will prepare, review, adjust (where applicable) and monitor the implementation of the Project procurement plan.
  • Ensure timely preparation/updating, and submissions of the project Procurement plans for review and approval of the World Bank.
  • In consultation with User Departments and Head Procurement and Disposal Unit, prepare bidding documents for acquisition of goods, works and non-consulting services, and the REOI and RFP for consulting services.
  • Ensure that procurement procedures follow those prescribed in the Project Implementation Manual are followed.
  • Lead the bidding and selection processing, including organising pre-bid or pre-proposal meetings, providing clarifications, coordinating the Receipt of bids/proposals, leading and participating in the opening of bids/proposals/ expressions of interest.
  • In close consultation with User Departments and Head procurement Unit, participate in Evaluation of Expression of Interest, Quotations, Bids and Proposals.
  • In close consultation with the Head procurement Unit, prepare and make submissions to the Contracts Committee.
  • Coordinate/make arrangements and participate in Contract negotiations for consultancy services and technical discussions for goods and Works where applicable to provide technical guidance.
  • Prepare draft contract for Contracts Committee and IDA review, and clearance of the Attorney General and ensuring timely signing of contracts.
  • Verify that Procurement requests are in accordance to the approved Procurement Plan.
  • Prepare and publish general and specific procurement notices/ invitation for bids and work closely with User departments to ensure that Terms of Reference or technical specifications are obtained timely from relevant Technical Departments and Beneficiaries.
  • In consultation with the Technical Departments preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services.
  • Mentor colleagues by sharing knowledge in procurement services.
  • Support capacity building in procurement management of staff that deal with procurement issues with emphasis on World Bank and PPDA Guidelines.
  • Ensure that clearance/No-objection(s) from World Bank is obtained if required.
  • Preparation of Procurement progress reports at a minimum on monthly basis, highlighting among others the progress on processing various contracts, constraints met and any other issues that require Management attention.
  • Participate in Contract monitoring and administration by ensuring that in close liaison with the Technical Departments that all procurement contracts are efficiently managed, monitored and timely completed in order to get the value for money (good quality at a lower cost).
  • To enhance the efficiency and effectiveness of the Procurement Data Management system and in particular set up a filing and record keeping system that ensures that procurement records are easily retrievable and available for procurement audits; Maintain complete procurement files and records including all correspondence related to procurement activities; seek legal advice where appropriate.
  • Prepare procurement inputs to quarterly FMR progress reports.
  • Monitor and track contracts being processed, identify constraints/challenges/issues especially deviations from agreed procurement schedules and seek to resolve issues in a timely manner in appropriate consultation with Management.
  • Facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations.
  • Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded).
  • Report immediately to the Permanent Secretary any noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants.
  • And to carry out any other duties as may be assigned from time to time.


Qualifications, Skills and Experience: 
  • The ideal candidate must hold a university Degree in Procurement/Purchasing and Supplies, or Commerce, Economics or Business Administration.
  • A professional qualification - CIPS.
  • Must demonstrate experience in procurement in all aspects of procurement of goods, non-consulting services, works and consulting services.
  • Experience of at least 6 years’ general experience in procurement services with 3 years in public sector and at least 2 years working on projects financed by multilateral development agencies e.g. World Bank, African Development Bank etc. with a demonstrated strong track record.
  • Previous experience in processing high value contracts subject to international competition, and in working with multi-sectoral teams are added advantages.
  • In-depth knowledge of major Development Finance Institutions and the PPDA procurement rules, Guidelines and procedures.
  • Knowledge of the use of software such as MS Project Primavera, Ms Access, Sun systems will be an added advantage.
  • Must possess interpersonal, management and communication skills.
  • Computer literacy skills
  • Must be able to withstand stressful work situations and have willingness to work long hours outside the normal hours.
  • Possession of a valid National Driving Permit is desired.
  • A person of high integrity, confidentiality in handling public resources, must be highly motivated, innovative and a committed team player.

How to Apply:
All candidates are strongly encouraged to send their applications enclosing photocopies of academic qualification certificates and testimonials along with their curriculum vitae indicating contact postal address, daytime contact telephone, fax or e-mail and giving three (3) referees to:

The Manager,
Human Resource and Administration
Uganda Electricity Transmission Company Limited
P.O. Box 7625
Kampala. Uganda

Deadline: 20th February 2019

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Purchasing Officer - Movit Products Limited (MPL)


Job Title:      Purchasing Officer
Organization: Movit Products Limited (MPL)
Duty Station: Kampala, Uganda
Reports to: Purchasing Manager

About US:
Movit Products Limited (MPL) is a leading Quality Cosmetics Manufacturing Company in Africa with operations in Uganda, Kenya, Tanzania, Zambia, Rwanda, Burundi, Democratic Republic of Congo and South Sudan. Movit Products Limited manufactures healthy beauty hair, skin and nail care products aimed at empowering every person to face life with confidence.

Job Summary:    The Purchasing Officer will ensure timely preparation of orders and timely purchases so as to facilitate other activities such as production, sales and marketing.

Key Duties and Responsibilities: 
  • Prepare Orders in the system to ensure timely order placement and the right quantities;
  • Follow up supplier payments to ensure that suppliers are paid on time and all the required documents are availed for payment;
  • Analyze supplier delivery patterns to ensure compliance to quality and quantity and timely deliveries;
  • Manage business relationship with suppliers to ensure a productive relationship between MOVIT and suppliers;
  • Source for quotations and suppliers for the different Movit needs in terms of goods and services so as to settle on the best vendor with the right qualities and at reasonable prices;
  • Order follow up to ensure timely release from the system and this is to facilitate carrying out of ll activities within Movit;
  • Raise Purchase requisitions for all the departmental requirements towards an efficient and effective running of all activities;
  • Artwork Change follow up to ensure timely placement of orders and production on the supplier side; and
  • Raise departmental reservations orders and needs as per the requirements.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Movit Products Limited (MPL) Purchasing Officer career vacancy must hold a Bachelor’s degree in Procurement or related field of study from a recognized Institute or University.
  • At least three years of relevant work experience in a busy work environment.
  • Must possess strong knowledge of procurement regulations with high integrity and ethical standards.
  • Must be proficient in SAP with excellent negotiation and communication skills

How to Apply:
All qualified and interested candidates should send their filled MPL Job Application Form, download here, and send it as an attachment to hr@movit.co.ug (Not more than 1MBs). Please quote the name of the job title in the subject line.

Deadline: 18th February 2019

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