30 Client Service Officer Job Opportunities - SolarNow

Job Title:         Client Service Officer (30 Job Opportunities) Organization:  SolarNow Duty Station:  Bukwo and Ishaka, Uganda Rep...

Showing posts with label NGO - Non-Government Organisations Jobs in Uganda. Show all posts
Showing posts with label NGO - Non-Government Organisations Jobs in Uganda. Show all posts

UN Executive Assistant Job Careers - United Nations Children’s Fund (UNICEF)


Job Title:        Executive Assistant
Organization: United Nations Children’s Fund (UNICEF)
Duty Station: Kampala, Uganda
Reports to: Head of Office
Grade: G5

About US:
The United Nations Children’s Fund (UNICEF) is mandated by the UN general assembly to advocate for the protection of children’s rights, to help meet their basic needs and expand their opportunities to reach their full potential. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere.

Job Summary:  The Executive Assistant is accountable for procedural communications, operations and administrative support services, as well as specialized administrative functions, to enhance the smooth running of the supervisor’s day-to day activities, as well as his/her section. Executive Assistant also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

Key Duties and Responsibilities: 
  • Ensure effective management and processing of information and correspondence (Incoming and outgoing) in the Representative’s Office, through collection and analysis of data/documents, and accurate reporting; maintains a constant and fluid communication flow on the events, agendas, follow-up and action points, with Regional Office, SNT, Chiefs of sections; decide on most appropriate systems to ensure the easy and prompt retrieval and accessibility of Representative's Office key documentation and its dissemination as required.
  • Supervise the effective and efficient management of the administrative, logistical, protocol and support functions of the Office of the Representative, establishing, monitoring and evaluating work-processes, identifying bottlenecks and areas for improvement, recommending solutions and changes required for long-term improvements.
  • Support the preparation of UCO representational, inter-agency, internal programme and management meetings and of other key events, coordinating and monitoring follow-up on agenda and objectives, as well as follow-up on agreed action points.
  • Prepare status reports and consolidates key briefing materials and presentations for the Representative's Office for internal and external meetings and missions, the requests from the Regional Director as and when required and based on inputs from various sections; analyze monthly programme and management reports and identify areas of concern for the attention of the Representative.
  • Contribute to the organization of CMT meetings and of the other high-level meetings, ensuring quality technical and logistical preparation and execution of these meetings. Provide secretariat support to CMT meetings, and other key meetings convened by the Representative, as part of the core coordination team preparing these meetings


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNICEF Executive Assistant job opportunity should have completed secondary education, preferably supplemented by technical or university courses related to the field of work.
  • At least five years of relevant administrative or clerical work experience is required.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
  • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
  • Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures.
  • Organizational, planning and prioritizing skills and abilities.
  • Ability to deal patiently and tactfully with visitors.
  • High sense of confidentiality, initiative and good judgment.
  • Ability to work effectively with people of different national and cultural background.
  • Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.
  • UNICEF’s Core Values: Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
  • Competencies: Analyzing, Learning and Researching, Planning and organizing, Following Instructions and Procedures.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.


Deadline: 12th June 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Human Resources & Administration Officer NGO Jobs - Handicap International (Humanity & Inclusion)


Organisation: Handicap International (Humanity & Inclusion)
Duty Station: Kampala, Uganda
Reports to: HR& Administration Manager
Starting Salary: UGX 2,208,949 monthly gross

About Us:
Handicap International (Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. Handicap International is outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Job Summary:  The Human Resources & Administration Officer will ensure for the smooth implementation of administrative and human resource policies and procedures.

Key Duties and Responsibilities: 
Implementation of the HR policies and procedures (recruitment, remuneration, social and healthcare coverage)
  • Implement the  national staff   recruitment and induction  processes at the national level
  • Ensure the  social and medical policy framework  is implemented  at national level
  • Analyse and monitor changes in employment law and other NGOs’ practices at a local level and advise the HRM accordingly.
  • Participate in the drafting, reviewing of HR policies and procedures for submission to the HRM for validation purposes.
  • Prepare the training plan for submission to the HRM while ensuring that the training policy and procedures are adhered to.
  • Ensure that staff are informed of changes in policies and procedures as well as answering their queries in consultation with the HRM
Guarantee a secure framework for HR administrative management
  • Ensure the  implementation of the internal regulations and national personnel employment terms and conditions
  • Prepare departure documents (travel orders, discharges, etc.) and support expatriate departures with logistics department
  • Organise the induction, hand overs and debriefings for national and expatriate staff at national level;
  • Administrative follow up of all national staff in Uganda including registration with local URA and NSSF.
  • Monitor deductions of annual leave and other absences at national level and ensure that the records are updated accordingly.
  • Draw up employment contracts for validation by the HRM
  • Prepare employment offers for validation by the HRM
  • Ensure all staff  files are updated with the required documentation including  job descriptions
  • Prepare the payroll and maintain its accuracy.
  • Ensure all statutory requirements are adhered to during payroll preparation and 
  • Payment information transmitted to finance department for payment.
  • Support the HRM in implementing national  personnel disciplinary procedures
  • Update HR management charts and submit them HRM for onward transmission to the regional office on a quarterly basis
  • Prepare Expatriate per diem payment on monthly basis as per the validated rates from Head quarters
Ensure compliance of local legislation and legal framework at national level
  • Ensure the formalities required by government bodies are completed in time, support the HRM in the follow up of legal matters
  • Guarantee the correct archiving of the organisation's documents in HR and Admin.
  • Ensure compliance with legal requirements including calling on local expertise if required (Lawyers, employment inspectors, etc.)
  • Take part in the activity of networks on legal and HR aspects order to follow evolution on policies change etc.
Respect of HI identity, rules and policies
  • Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected
  • Know, understand, apply and respect HI security rules.
  • Attend regular refresher trainings as organized.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Handicap International (Humanity & Inclusion) Human Resources & Administration Officer job must hold a Diploma with a minimum of 4 years practical experience in HR management or a University degree in Human Resource Management with a minimum of two years’ experience in HR Management or a relevant degree.
  • Experience working in an NGO context is an added advantage
  • Decision Making Skills
  • Good communication Skills
  • Good organisation Skills
  • Ability to delegate
  • Knowledge of  the relevant  Labour laws
  • Computer Skills: Familiar with MS Office (Word, Excel) and Internet

Personal Qualities
  • Punctual and organized Person
  • Ability to work under minimum supervision
  • Approachable
  • Ability to work under stress

Starting Date: June 2019

Contract Duration: Contract runs till 31st December 2019 with possibility extend.

How to Apply:
All suitably qualified candidates who wish to join Handicap International are encouraged to send their updated CVs (3 pages max, including three professional references) with cover letters to HR Department at recruitment@uganda.hi.org with the subject:  Application for HR & Admin Officer.

Deadline: 31st May 2019 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Supply Chain Officer - Procurement NGO Jobs - Danish Refugee Council (DRC)


Organisation: Danish Refugee Council (DRC)
Duty Station: Uganda
Reports to: Support Service Manager

About US:
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary:    The Supply Chain Officer – Procurement will procure quality, value for money, goods and services for the field office in conformity with DRC/Donor Guidelines and policies and ensure the field office procurement plans are carried out

Key Duties and Responsibilities: 
  • Ensure all received Purchase Requisitions (PRs) timely processed
  • Assist staff with price estimates and specifications required on the Purchase Requisition (PR)
  • Ensure the procurement tracker is updated weekly and shared every Thursday
  • Send out RFQs with supplier code of conduct and ensure suppliers sign
  • Prepare and/or review Bid Analysis in a timely manner
  • Maintain the supplier database at field level
  • Prepare Purchase orders, attach relevant documentation and submit for authorization
  • Feedback to requestor on the progress of the procurement
  • Take minutes of the Tender Committee proceeding including the Summary Bid Analysis
  • Raise Payment Request for all payments to suppliers for goods and services received
  • Submit payment request to Finance Officer or Support Services Manager for review and subsequent approval by Area Manager
  • Follow up payment with Finance and give feedback to suppliers who call in
  • Escalate to Support Services Manager any procurement challenges and any problems with suppliers
  • Receive procurement plans from programs and support and update procurement tracker
  • Coordinate receipt of goods with the Supply Chain Assistant – Warehouse
  • Draft framework agreements for review by the Support Services Manager
  • Draft works contracts in liaison with the Engineering unit for approval by the Area Manager
  • Ensure suppliers submit valid pro-forma and tax invoices with all required information on VAT and tax registration
  • Educate suppliers on DRC supply chain regulations and government requirements
  • Widen the pool of local field suppliers and ensure they have appropriate documents before registration with DRC
  • Ensure suppliers deliver the correct goods and request technical certification by DRC expert staff


Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Supply Chain Officer – Procurement job should hold a Bachelor’s Degree in Supply Chain, purchasing and supply or relevant field.
  • Professional certification such as CIPS would be an asset
  • Two to five years of experience in a high volume procurement environment
  • Previous experience with Non-Governmental Organization in similar/related position is an asset;
  • Knowledge of procurement regulations and guidelines for major donors like UNHCR, BPRM, EU/ECHO is an asset
  • Good command of English language
  • Good interpersonal, communication skills with proven experience in communicating with stakeholders at all levels;
  • Ability to work under pressure and with tight deadlines;
  • A team player and the ability to work with minimum supervision;
  • Languages: Fluency in English. Fluency in local languages would be an asset.
  • Key stakeholders:

How to Apply:
All candidates should send their online applications at the link below.


Deadline: 1st June 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline






Supply Chain Manager (Pharmaceuticals) US Non-profit Careers - IntraHealth International


Organisation: IntraHealth International
Duty Station: Uganda

About US:
IntraHealth International is a non-profit organization based in Chapel Hill, North Carolina, U.S.A. that has been in existence for over 30 years in more than 100 countries and it has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.

Job Summary:  The Supply Chain Manager (Pharmaceuticals) will primarily manage the Supply Chain Management (SCM) technical advisory arm of RHITES-E Activity for all key health commodities (including pharmaceuticals and laboratory). S/He will give supervisory and technical assistance for forecasting, quantification, ordering/reporting, storage and use for HIV/AIDS, TB, RMNCH, malaria, and nutrition commodities in all RHITES-E supported districts and health facilities. He/She will supervise a team of Supply Chain Technical Officers responsible for direct technical support to the districts and health facilities.

Key Duties and Responsibilities: 
  • Strengthen commodity (pharmaceutical and Laboratory) logistics information management and tracking at health facilities through Supervision Performance Assessment and Recognition Strategy (SPARS) implementation, and use of electronic systems such as DHIS 2 for Web-Based Ordering Systems (WAOS), Rx solutions and open MRS.
  • Support health facilities within the region to effectively implement the Differentiated Service Delivery Models (DSD) for HIV infected clients in care, by ensuring constant availability of commodities.
  • Ensure the national Logistics Management Information System (LMIS) is kept up to date at all health facilities within RHITES-E region.
  • Determine the training needs, including identification of potential Medicines Management Supervisors (MMS) and develop the modules for capacity building of health workers involved in SCM within the region.
  • Represent the project at the Ministry of Health Technical Working Group (TWG) on medicines procurement and management.
  • Support the revitalization of Medicines and Therapeutic committees (MTCs) at HC IV and hospital levels.
  • Coordinate the adherence to drug policies and regulations at supported facilities.
  • Monitor attainment of supply chain performance targets and appraise the systems from time to time.
  • Quantify and leverage supplies for HIV/AIDS, TB, RMNCAH, malaria, and nutrition commodities not supplied by NMS/JMS/MAUL from other sources.
  • Develop and maintain databases for all relevant commodities to avail real time information on lead times, reporting histories, and supervision visits at all levels.
  • Support health facilities to establish logistics management teams to conduct 5S in addition to CQI to bridge service delivery gaps.


Qualifications, Skills and Experience: 
  • The ideal candidate for the IntraHealth Supply Chain Manager (Pharmaceuticals) career placement must hold a Bachelor of Pharmacy or equivalent, with Masters in Public Health or Business Administration, or Logistics and Supplies Chain management.
  • At least five years of related work experience
  • Excellent communication orally and written
  • Excellent computer skills especially Ms word, excel and internet
  • Very good leadership skills and a team player

Competencies
  • Accountability - Holds self accountable for all work activities and personal actions and decisions; follows through on commitments and exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
  • Service Excellence - Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
  • Effective Communication (Oral and Written) - Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
  • Planning and Organizing - Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources for completing work; foresees risks and allows for contingencies when planning; and monitors and adjusts plans and actions as necessary.
  • Interpersonal Relationships - Knowledge of and the ability to effectively interact within and across departments in a constructive and collaborative manner.

How to Apply:
All candidates who wish to join IntraHealth International in the aforementioned capacity should apply online at the link below.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





Fresher Livelihoods Assistant - Cash Programme NGO Jobs - Danish Refugee Council (DRC)


Organisation: Danish Refugee Council (DRC)
Duty Station: Uganda
Reports to: Team Leader - Livelihoods

About US:
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary:  The Livelihoods Assistant - Cash Programme will support the Livelihoods Coordinator and Livelihoods Officer in the implementation of cash based intervention in Kyaka II refugee settlement. He/she will be responsible for project management, monitoring and reporting on cash based intervention in accordance with DRC programme guidelines and procedures.

Key Duties and Responsibilities: 
  • Sensitize the community about cash-based interventions
  • Conduct assessment of needs and capacities of community for cash based interventions
  • Follow procedures and guidelines in implementation of cash-based interventions, and support in developing learning for improved cash strategies
  • Assess potential risks to recipients for cash based interventions and work with protection and other colleagues to ensure risk mitigation is integrated into programming
  • Identify skills and knowledge gaps related to community based interventions among Livelihoods Field extension workers and address them through training and capacity building
  • Ensure that cash based intervention are implemented in accordance with project design and within the approved budgets, and in accordance with DRC policies and strategies including adherence to the recommended standards and commitments to accountability and quality.
  • Write timely quality; weekly, monthly, quarterly, biannual and annual reports
  • Contribute to the formulation of project proposals on cash based intervention
  • Develop key relationships with other cash actors to develop joint learning.
Staff development and management
  • Manage field based staff, volunteers, and community participants.
  • Uphold DRC’s international code of conduct.
  • Perform any other duty as may be assigned from time to time.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Livelihoods Assistant should hold a Bachelor’s Degree in agriculture, market and business related course.
  • Two years of experience working with community development and livelihoods, preferably in a refugee setting
  • Proven experience in cash based programming
  • Proven experience managing community dialogues and working directly with beneficiaries
  • Competence using information technology including experience with word-processing, spreadsheets and database software.
  • High integrity and willingness to conduct her/himself transparently and open to scrutiny.
  • Strong empathy skills and genuine care and respect for needs of others especially female refugees and people with special needs.
  • Ability to respect and maintain confidentiality.
  • Excellent organizational skills, ability to determine priorities and attention to detail a must.
  • Demonstrated interpersonal skills, sound judgment, planning and team building and facilitating skills. Ability to work in a multicultural context as a flexible and respectful team player.
  • Willingness and capacity to work in the field and travel frequently to project sites when needed.

Desirable
  • Experience of working with UN or Non-Governmental Organizations.
  • Experience in training and capacity-building of staff.
  • Commitment to humanitarian principles and values.
  • Understanding of gender, protection and human rights.
  • Knowledge of refugee crisis.
  • Languages: Fluency in English and local language a plus (especially Kiswahili)

How to Apply:
All candidates should send their online applications at the link below.


Deadline: 1st June 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline









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