Fresher A' Level Receptionist UN Job Opportunities - United Nations Population Fund (UNFPA)

Job Title:       Receptionist   (Re-advertised)  Organization:  United Nations Population Fund (UNFPA) Duty Station:  Kampala, Uganda ...

Showing posts with label Management Jobs in Uganda. Show all posts
Showing posts with label Management Jobs in Uganda. Show all posts

Procurement Specialist Job Opportunity - Uganda Electricity Transmission Company Limited (UETCL)

Job Title:         Procurement Specialist
Organisation: Uganda Electricity Transmission Company Limited (UETCL)
Duty Station:  Kampala, Uganda
Reports to: Principal Procurement Officer

About US:
Uganda Electricity Transmission Company Limited (UETCL) is responsible for bulk purchase of electricity from the generating companies and selling the electricity in bulk to the distribution companies throughout Uganda. UETCL is also responsible for all exports and imports of electricity to Uganda. UETCL envisions: “To become a leading strategic business partner in the transmission and Single Buyer Business and to support sustainable energy development in Uganda.”

Job Summary:  The Procurement Specialist will support the Project Manager of the Grid Expansion and Reinforcement Project, in planning, co-ordination and control of the procurement activities from its start to the time it is completed. He/ She will be responsible for ensuring that the requirements of the Project in line with the Procurement Manual are fulfilled. He /She will also support the project monitoring function to ensure that the project is concluded successfully.

Key Duties and Responsibilities: 
  • Coordinate Procurement Function between the component coordinators and the Procurement and Disposal Unit on behalf of the Head Procurement and Disposal Unit.
  • In Consultations with the Heads of User Departments/User Department focal points of procurement, the Procurement
  • Specialist will prepare, review, adjust (where applicable) and monitor the implementation of the Project procurement plan.
  • Ensure timely preparation/updating, and submissions of the project Procurement plans for review and approval of the World Bank.
  • In consultation with User Departments and Head Procurement and Disposal Unit, prepare bidding documents for acquisition of goods, works and non-consulting services, and the REOI and RFP for consulting services.
  • Ensure that procurement procedures follow those prescribed in the Project Implementation Manual are followed.
  • Lead the bidding and selection processing, including organising pre-bid or pre-proposal meetings, providing clarifications, coordinating the Receipt of bids/proposals, leading and participating in the opening of bids/proposals/ expressions of interest.
  • In close consultation with User Departments and Head procurement Unit, participate in Evaluation of Expression of Interest, Quotations, Bids and Proposals.
  • In close consultation with the Head procurement Unit, prepare and make submissions to the Contracts Committee.
  • Coordinate/make arrangements and participate in Contract negotiations for consultancy services and technical discussions for goods and Works where applicable to provide technical guidance.
  • Prepare draft contract for Contracts Committee and IDA review, and clearance of the Attorney General and ensuring timely signing of contracts.
  • Verify that Procurement requests are in accordance to the approved Procurement Plan.
  • Prepare and publish general and specific procurement notices/ invitation for bids and work closely with User departments to ensure that Terms of Reference or technical specifications are obtained timely from relevant Technical Departments and Beneficiaries.
  • In consultation with the Technical Departments preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services.
  • Mentor colleagues by sharing knowledge in procurement services.
  • Support capacity building in procurement management of staff that deal with procurement issues with emphasis on World Bank and PPDA Guidelines.
  • Ensure that clearance/No-objection(s) from World Bank is obtained if required.
  • Preparation of Procurement progress reports at a minimum on monthly basis, highlighting among others the progress on processing various contracts, constraints met and any other issues that require Management attention.
  • Participate in Contract monitoring and administration by ensuring that in close liaison with the Technical Departments that all procurement contracts are efficiently managed, monitored and timely completed in order to get the value for money (good quality at a lower cost).
  • To enhance the efficiency and effectiveness of the Procurement Data Management system and in particular set up a filing and record keeping system that ensures that procurement records are easily retrievable and available for procurement audits; Maintain complete procurement files and records including all correspondence related to procurement activities; seek legal advice where appropriate.
  • Prepare procurement inputs to quarterly FMR progress reports.
  • Monitor and track contracts being processed, identify constraints/challenges/issues especially deviations from agreed procurement schedules and seek to resolve issues in a timely manner in appropriate consultation with Management.
  • Facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations.
  • Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded).
  • Report immediately to the Permanent Secretary any noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants.
  • And to carry out any other duties as may be assigned from time to time.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a university Degree in Procurement/Purchasing and Supplies, or Commerce, Economics or Business Administration.
  • A professional qualification - CIPS.
  • Must demonstrate experience in procurement in all aspects of procurement of goods, non-consulting services, works and consulting services.
  • Experience of at least 6 years’ general experience in procurement services with 3 years in public sector and at least 2 years working on projects financed by multilateral development agencies e.g. World Bank, African Development Bank etc. with a demonstrated strong track record.
  • Previous experience in processing high value contracts subject to international competition, and in working with multi-sectoral teams are added advantages.
  • In-depth knowledge of major Development Finance Institutions and the PPDA procurement rules, Guidelines and procedures.
  • Knowledge of the use of software such as MS Project Primavera, Ms Access, Sun systems will be an added advantage.
  • Must possess interpersonal, management and communication skills.
  • Computer literacy skills
  • Must be able to withstand stressful work situations and have willingness to work long hours outside the normal hours.
  • Possession of a valid National Driving Permit is desired.
  • A person of high integrity, confidentiality in handling public resources, must be highly motivated, innovative and a committed team player.

How to Apply:
All candidates are strongly encouraged to send their applications enclosing photocopies of academic qualification certificates and testimonials along with their curriculum vitae indicating contact postal address, daytime contact telephone, fax or e-mail and giving three (3) referees to:

The Manager,
Human Resource and Administration
Uganda Electricity Transmission Company Limited
P.O. Box 7625
Kampala. Uganda

Deadline: 20th February 2019

For more of the latest jobs, please visit or find us on our Facebook page

Accountant - Partner Projects NGO Jobs - Welthungerhilfe (WHH)

Organisation: Welthungerhilfe (WHH)
Duty Station:  Uganda
Reports to: Project Manager

About US:
Welthungerhilfe (WHH), founded in 1962, is today one of the biggest Non- Governmental Aid and development agencies in Germany. We campaign against worldwide hunger and for sustainable food and nutrition security by promoting site-appropriate farming, establishing access to clean water, sanitation and hygiene, improving healthcare and education for people living in rural areas as well as promoting skills development for youth, in Uganda,

Job Summary:  The Accountant - Partner Projects will mainly manage the Partner Project’s accounting and financial controlling.

Key Duties and Responsibilities: 
  • Manage the Partner Projects and Projects Accounting
  • Assist assigned partner project in compiling finance reports and check on partner’s other administrative and reporting requirements as well on regular basis
  • Perform administrative and human roles in the office
  • Capacity building and support of implementing partners through training and ensure that all partners have an in-depth understanding of the financial procedures and are equipped to apply it
  • Coordinating with the partner accountants and cashiers on cash flow management and controls
  • Provide support in partner project annual/monthly financial planning
  • Draft financial reports to Donors
  • Maintain accounting related data based on the current accounting software
  • Prepare vouchers for book keeping and indicate their cost classification
  • Verify correctness of vouchers including supporting documents
  • Prepare financial weekly updates, monthly reports and any other reports as requested
  • Receivable and Payable management monitor invoices and follow up on outstanding issues and balances
  • Ensuring timely planning of external audits as required together with the head of the partner project
  • Processing payments to vendors, suppliers and service providers of partner requirements
  • Ensuring proper filing system is in place for all accounting documents and files
  • Preparation, review and dispatch of reports to Country office.
  • Control Financial Transactions of Partner Projects
  • Monitor the cash flow situation and fund requests of the Partner project
  • Verify the correctness of the cash book and bank book transactions and report correctness
  • Verify the numerical correctness of contracts and execute payments
  • Monitor the Partner project compliance on deductions and payment of statutory taxes
  • Provide necessary documents and reports for internal controlling
  • Assist the Partner Project’s Financial Management
  • Provide necessary documents for the partner projects financial planning, accountability policies and procedures
  • Immediately report all problems involving finances and regulations
  • File all important documents regarding the partner project’s accounting and finances
  • Assist prepare financial declarations to the authorities
  • Assist the Project Manager in any other task if need

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s Degree in Accounting, Finance, Management or
  • Business
  • At least three years of experience working with donor funded programs and partner NGOs
  • Proven experience in Finance Management with good knowledge of preparation of donor reports
  • Proven experience in use of Computerized Financial software and accounting programs
  • Minimum of 3 years of work experience with an international NGO.
  • Proven experience working in a supervisory position
  • Previous experience of working independently and result-oriented
  • Team work, flexibility and willingness to travel extensively to the different project locations
  • Demonstrated personal accountability and drive to serve others.
  • Strong organizational, planning and time-management skills, detail- oriented
  • Information dissemination skills, ability to understand, explain and contextualize
  • Able to prioritize work, multi-task and meet deadlines.
  • Able to analyze problems and design solutions at strategic and functional levels.
  • Ability to work effectively under pressure
  • High integrity and willingness to conduct her/himself transparently

How to Apply:
All suitably qualified and interested applicants should submit their applications with a detailed CV contact detail including telephone numbers of reference persons (max. 3 pages) and a one-page motivation letter by hand to Welthungerhilfe Arua Office

Deadline: 20th February 2019 by 05:00pm.

For more of the latest jobs, please visit or find us on our Facebook page

Legal Counsel - Advisory Employment Opportunity - National Social Security Fund (NSSF)

Job Title:      Legal Counsel - Advisory
Organization: National Social Security Fund (NSSF)
Duty Station: Kampala, Uganda
Reports to: Legal Advisory Services Manager

About US:
The National Social Security Fund (NSSF) is a Provident Fund mandated to provide social security to its members as prescribed by law under CAP 222 (Laws of Uganda) through efficient management of members' contributions. The NSSF asset base is currently over Ugx. 9.8  trillion, making the Fund one of the largest players in Uganda’s economy.

Job Summary:  The Legal Counsel - Advisory is responsible for the provision of legal advisory services to the Fund and for providing assistance to the Legal Advisory Services Manager in monitoring performance of the legal department.  

Key Duties and Responsibilities: 
  • Research and preparation of comprehensive legal briefs to the Legal Advisory Services Manager.
  • Assist the Legal Advisory Services Manager prepare Board papers for the Corporation Secretary
  • Attend various management committee meetings as the legal advisor as assigned by the Legal Advisory Services Manager.
  • Render Support to the Business Units in member sensitization.
  • Follow up changes in Pensions Sector Laws and all other laws affecting the Fund.
  • Review the General and Special Conditions of Contract contained in the standard bidding documents.
  • Conduct legal due diligence and issue reports to management.
  • Draft contracts and all agreements on behalf of NSSF, catering for the User department’s interests, safeguarding the Fund’s interests and ensuring that all contracts drafted comply with the contracts checklist.
  • Participate in contract negotiations and drafting on behalf of the Fund as delegated by the Legal Advisory Services Manager.
  • Engage with prospective contractors and contract managers to ensure that all issues pertaining to the performance and management of contracts are streamlined before execution.
  • Prepare instruments for registration of the Fund’s assets with the appropriate authorities.
  • Monitor running leases, property rates and ground rents and complete the process of renewal for leases held by the Fund.

Qualifications, Skills and Experience: 
  • The applicant for the National Security Social Fund (NSSF) Legal Counsel - Advisory job placement must hold an honours Bachelors degree in Law and a Post Graduate Diploma in Legal Practice.
  • Must be enrolled as an advocate entitled to practice law in Uganda.
  • Should also have a valid practicing certificate.
  • A minimum of three years’ post enrolment experience in Legal Practice in an organization of similar size, or busy law firm.

  • IT skills (MSWord, Excel);
  • People management skills;
  • Strong written and oral communication skills;
  • Excellent report writing; 
  • Analytical skills;
  • Negotiation skills;
  • Tact and diplomacy;
  • Influencing skills;
  • Interviewing skills;
  • Presentation skills. 

How to Apply:
All suitably qualified and interested candidates should send their applications enclosing detailed curriculum vitae giving three references, copies of academic and professional certificates, postal address and daytime telephone contact to: For the attention of; The Head of Human Resources & Administration National Social Security Fund

Deadline: 15th February 2019 by 5:00pm

For more of the latest jobs, please visit or find us on our facebook page


Finance Director Non-profit Careers - ActionAid

Job Title:        Finance Director
Organisation: ActionAid
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
ActionAid is an International Development Agency working in over 50 countries in Africa, Asia, Latin America and the Caribbean. ActionAid Uganda's mission is to achieve social Justice, gender equality, and poverty eradication by working with people living in extreme poverty and exclusion, their communities, people’s organisations, activists, social movements and their supporters.

Job Summary:  The Finance Director will provide strategic leadership in financial management in line with AAU and AAI strategies, policies, procedures, statutory laws and international financial standards. 

Key Duties and Responsibilities:  
Development of plans and budgets
  • Lead in the development of plans and budgets in line with AAI/AAU policies
  • Review AAU Finance Strategy, identify the annual strategic financial implications for AAU
  • Lead the process of financial forecasting for the country strategy and initiate the development of an appropriate financial strategy.
  • Prepare a forecast of sponsorship income, project funding and local funding.
  • Review consolidate and present for approval detailed income and expenditure budgets and summary budget tables.
  • Review and update Resource Allocation Framework for effective allocation of financial resources.
  • Develop planning and budgeting guidelines
Development and enforcement of internal controls
  • Develop and implement an internal control system to maintain the financial integrity and compliance with AAU policies, procedures and national laws
  • Develop internal control policies and procedures and monitor compliance.
  • Review and disseminate changes /updates in Finance Manual 
  • Review period end processes and procedures
  • Ascertain the effectiveness of internal controls, review as necessary and ensure compliance in all finance and accounting work
Expenditure Approvals
  • Review and approve expenditures and other financial related transactions in line with the financial policies and procedures.
  • Approve expenditures and authorize payments by cheque, web-banking and other approved systems,
  • Check and approve bank and ledger reconciliations.
  • Review and approve cash flow requests and remittances
Financial Reporting
  • Develop and implement financial reporting systems in line with financial frameworks, policies and procedures
  • Develop frameworks for financial management reporting and communicate to the teams
  • Review and submit financial management report regarding the activities of AAU to the CD
  • Ensure donor reporting as per guidelines
  • Review reporting systems for effectiveness in supporting AAU Programmes and recommend implementation
Provision of technical advice and support
  • Provide technical advice and support on the Programme financial matters to the CD and other points staff as required
  • Participate in the CMT and make presentations to the Board advice on optimal resource utilization and strategic decision making
  • Implement and report key actions agreed on
  • Implement the financial policy and procedural manual
  • Provide guidance on the exchange rate movements, inflation trends and other macro-economic factors
  • Offer technical advice on cost control and overheads
Grants and contract management
  • Provide support and guidance to grants and contracts management to ensure adherence to AAI requirements
  • Review donor reports for compliance
  • Review donor agreements
  • Review and approve donor management tracking tool for compliance with expectations
  • Attend to donor queries, concerns and requirements
  • Review and approve contracts from the finance management perspective
Internal and External Audits
  • Coordinate the internal and external audit engagements in line with the AAU policies and International financial reporting standards
  • Ensure preparation and submission of financial statement to Auditors
  • Coordinate and monitor the implementation of audit recommendations
  • Review and discuss the agreement terms for External Auditors
Integrity of the accounting system
  • Ensure the integrity of accounting systems and data security
  • Ensure timely renewal of licenses, access and authorization of computerized accounting systems including SUN /VISION/ TMI
  • Ensure periodic data backups for financial statements
  • Review system versatility (as well as system improvement proposals) and identify system weaknesses and flaws and recommend changes to the relevant development project teams
Strategic Decision Making
  • Contribute to strategic decision making to support the Board
  • Contribute to the CMT agenda
  • Contribute to the Board’s decision making through CMT by providing financial perspectives
  • Implement and follow-up on CMT key actions with the Finance Directorate
  • Represent management in the Finance committee of the Board
Employee relations and staff management
  • Supervise, mentor and motivate staff within the department while setting clear performance targets for staff in department
  • Lead the development and implementation of work plans and budgets for Finance function and activities to achieve set goals
  • Set staff performance targets and conduct appraisals as required in accordance with the HR manual
  • Ensure that the Finance function are adequately resourced, and their performance managed to adequately support the strategy
  • Organize and plan for staff development and training
  • Prepare, agree and communicate leave plan and ensure adequate cover and staff in the event of absence of staff on leave.

Qualifications, Skills and Experience:
  • The applicant for the ActionAid Finance Director job placement must hold a Bachelor’s Degree in Commerce, or Business Administration (Accounting) or any other relevant qualification
  • Must be a member to a professional Accounting body (ACCA, CPA, ACA, CIMA etc.)
  • A Master’s Degree in Business Administration (MBA), Finance and Accounting is an added advantage
  • A minimum of eight to ten years of sound technical knowledge and work experience in a reputable organisation
  • Experience of no less than 5 years with a reputable NGO/INGO in a Senior Management Position
  • Experience of working in non-governmental Organizations is an advantage
  • Practical experience in using computerized financial accounting packages

  • Financial management skills
  • Budgeting and budgetary control skills
  • Analytical skills
  • Strategic planning skills
  • Communication and networking
  • Donor/contract management skills
  • Transformative feminist Leadership skills
  • Computer proficiency, knowledge of accounting packages
  • Ability to establish critical working relationships
  • Ability to promote and safeguard AAU policies
  • Ability to conduct power analysis

How to Apply:
All qualified and interested candidates should deliver their application letters, CVs and copies of Academic documents with details of at least three (3) referees one of which shall be from your most recent employer. The complete applications should be hand delivered or sent by email to addressed to: The Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot 2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676 Kampala. Uganda.

NB:  All Applications sent by email should clearly indicate the position title in the subject line.

Deadline:  22nd February 2019

For more of the latest jobs, please visit or find us on our facebook page

MEAL Advisor Irish NGO Jobs - Trócaire

Job Title:      MEAL Advisor
Organization: Trócaire
Duty Station: Kampala, Uganda
Reports to: Programme Director

About US:
Trócaire is one of Ireland’s leading INGO’s, having over 40 years’ of experience in International Development. Trócaire works through local partners and being the development arm of the Catholic Church in Ireland is a member of worldwide networks such as Caritas and CIDSE. This is an exciting time in the history of the organisation as we continue to roll out our most recent strategic plan 2016-2020 and begin planning for beyond this period.

Job Summary:  The role of the MEAL Advisor will be to support the country office and our partners to develop and use MEL systems and to ensure these systems are used for decision-making, reporting and documentation of results. This Advisor will need to be able to communicate MEL concepts to non-specialists in an easy to understand manner and support others to learn.

Key Duties and Responsibilities: 
Programme Technical Support (40%):
  • Support programme team to ensure monitoring and evaluation information is used for learning and informing programme strategies/adaption.
  • Support the development, reporting and revision of the country programme results framework in line with organisational and donor priorities.
  • Lead in the development and contracting or delivery of programme baselines and evaluations including clear Terms of Reference, appropriate resource allocations and provide quality assurance in line with best practice.
  • Lead and support Trócaire staff in the development of programme monitoring and evaluation systems during the programme design phase, including adherence to donor requirements.
  • Develop and oversee the implementation of programme results frameworks including planning, development of data collection tools, and guidance on sampling and assurances on data quality.
  • Support programme staff in developing specific tools to track quantitative and qualitative data on programme impact.
  • Conduct analysis of primary and secondary programme data, both quantitative and qualitative, for organisational and donor requirements.
  • Train and support programme team in data management, analysis and using results to inform programme strategy/implementation
  • Train and support team in improving our gendered monitoring systems
  • Lead on a Uganda focused beneficiary targeting and counting system that complies with global and donor requirements
  • Train and support staff on M&E concepts and methodologies and generate training materials and resources for this.
  • Train and support the programme team and the BDGM in the development of donor proposals and reports
Partner Technical Support (40%)
  • Provide technical support to partners on monitoring and evaluation systems and how to use these systems for learning and informing programme strategies/adaption.
  • In conjunction with the programme staff support partners in the development of project monitoring and evaluation systems including adherence to Trócaire and donor requirements.
  • In conjunction with the programme staff oversee the implementation of project results frameworks including planning, development of data collection tools, and guidance on sampling and assurances on data quality.
  • Train and support partner staff in developing specific tools to track quantitative and qualitative data on project impact.
  • Train and support partner staff to understand the thematic programme M&E systems with a special focus on the Trócaire mandatory indicators.
  • Critical assess the MEAL needs of the partners as part of an overall capacity building strategy with the partners.
  • Train and support partner staff on M&E concepts and methodologies and generate training materials and resources for this.
  • In conjunction with the programme officers review and critically assess partner proposals and processes to ensure high quality M&E systems.
Learning and Communications (10%)
  • To document learning from staff and partners in a manner that is accessible that can be easily communicated to internal and external audiences.
  • Actively support the programme team to use monitoring/evaluation data to prompt and promote learning in our work.
  • Proactively seek out interesting stories on highlighting the work done by staff and partners especially on accountability
  • Produce leaflets, briefings, brochures and case studies on accountability and other issues.
  • Copy-edit key work from from partners and programme staff within the office.
Learning and Engagement with MEAL Network (5%)
  • To keep up to date with trends in monitoring, evaluation and accountability
  • Sharing MEAL learning in the Trócaire MEAL network
  • Support the work of the global Strategy and Impact Unit (SIU) by providing feedback on material, sharing country experiences etc.
  • Engage in global MEAL pilot initiatives that are appropriate for country context.
Other (5%)
  • Represent Trócaire at external meetings, events and networks to share learning and promote our programming.
  • Undertake any other responsibilities assigned by the country management team.

Qualifications, Skills and Experience: 
  • The applicant for the Trocaire MEAL Advisor job must hold a Degree in development studies or other relevant field
  • Recognised courses in Monitoring and Evaluation.
  • At least five years of working in an international or local organisation in Uganda or abroad.
  • Minimum three years of working in Monitoring and Evaluation in Uganda or abroad.
  • Experience in developing MEAL systems and processes
  • Experience in using M& information for decision-making and reporting.
  • Significant experience in capacity building on monitoring and evaluation in Uganda or abroad.
  • Excellent understanding of monitoring and evaluation tools and methodologies.
  • Excellent communications skills
  • Excellent facilitation skills
  • Proven results-based management skills.
  • Excellent interpersonal and team-work skills.
  • Highly organised, with excellent planning, prioritisation and problem-solving skills.
  • Computer literacy skills in Microsoft Word, Excel and Outlook
  • Demonstrate a commitment to gender equality and an ability to influence and engage others to support gender issues.
  • Capable of working efficiently under tight deadlines.
  • Spoken and written fluency in English.
  • Show commitment to Trócaire’s Vision, Mission and Values and an understanding of a partnership approach to development.
  • Sympathetic understanding of the Catholic Church’s role in relief and development.
  • Ability to work with women and men from diverse backgrounds
  • Demonstrated and active commitment to gender equality and Women’s Empowerment.
  • Ability to work to deadlines with accuracy and attention to detail.
  • Ability to learn on-the-job, and an interest in learning about the context, issues and strategies of Trócaire’s programming in Uganda
  • Willingness to travel frequently in country and occasionally internationally.
  • Able to work irregular hours on an occasional basis.
  • Self-motivated with proven ability to take initiative.
  • Strong team player who is able to establish solid working relationships with colleagues in country as well as in Head Office.
  • Clear understanding of monitoring, evaluation, learning and accountability concepts and processes
  • General understanding of development issues and contexts, preferably in the areas of Sustainable Livelihoods, Resource Rights, Human Rights, Gender Equality and Women’s Empowerment.
  • Understanding of the rights-based approach and its application in development programming.

How to Apply:
All suitably qualified and interested candidates who wish to join Trócaire should send their applications online at the link below.

Deadline: 21st February 2019

For more of the latest jobs, please visit or find us on our facebook page

Related Posts Plugin for WordPress, Blogger...