Project Manager (Bahia Project) NGO Jobs - Humanity & Inclusion (Handicap International Federation)

  Job Title:      Project Manager Organisation:  Humanity & Inclusion (Handicap International Federation) Project Name: Bahia Projec...

Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts
Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts

Fresher Administrative Assistant - Training UK NGO Jobs - Medical Research Council (MRC UK) /UVRI and LSHTM Uganda Research Unit


Job Title:    Administrative Assistant - Training 

Organisation: Medical Research Council (MRC UK) /UVRI and LSHTM Uganda Research Unit

Duty Station:  Entebbe, Uganda

Reports to: Head of Training & Capacity Building

Position Code: AAT-121


About US:

The Medical Research Council (MRC UK) is an internationally recognised centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioural research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide. Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018. The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts.


Job Summary:  The Administrative Assistant - Training will be responsible supporting training and capacity building of all staff at the Unit, ensuring that proper records are maintained in the training office and participating in the monitoring and evaluation of capacity building activities at the Unit.


Key Duties and Responsibilities:  

·        Support staff going for trainings and related activities in drafting budgets in accordance with the Unit's guidelines and make timely cash advance requests to Accounts for approval and payment;

·        Receive applications for trainings and timely compile lists of applicants, both successful and unsuccessful ones;

·        Receive training requests including those of short courses, long courses, workshops, seminars and conferences;

·        Ensure appropriate logistics (venue, photography, attendance lists, stationery, projector, issuing and collection of feedback forms, training certificates, etc) are in place for trainings, hot topic seminars and UVRI joint scientific seminar series;

·        Follow up staff who attend workshops, conferences and trainings both local and international, and ensure submission of reports upon return;

·        Make timely MSD requests for supplies and services for the department and follow up with stores and procurement for updates;

·        Maintain proper records of all training activities in the Unit; and,

·        Organise meetings of the training committee and act as its secretary.


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor's degree in Social Sciences, Human Resources, Business Administration, Psychology or other related;

·        At least two years of experience supporting training operations in a busy working environment;

·        Experience providing training support services in a research setting or a grant-funded environment is desired;

·        Minimum of 2 years' experience working with spreadsheets;

·        Minimum of one year of experience managing records in an office environment;

·        Experience in monitoring and evaluation training is desired;

·        Should have knowledge in evaluating trainings, manual and electronic filing, MS Excel and basic budgeting principles; and

·        Knowledge of basic data analysis is desired.


How to Apply:

All candidates should follow the link below to fill a form and submit your application documentation:


Click Here


Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.


Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF document. Only shortlisted candidates will be contacted for interview. This position is open to Ugandan nationals only. Strictly follow the application procedure as failure to do so will lead to automatic disqualification. Only online applications will be accepted.


The applications should be addressed to:

The Head of Human Resources,

MRC/ UVRI and LSHTM Uganda Research Unit,

P.O. Box, 49,

Entebbe, Uganda.


Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert. Any form of lobbying at any stage will lead to automatic disqualification. By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure. The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.


Deadline: 22nd January 2021 by 5:00pm.


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Fresher Human Resource Assistant NGO Job Opportunities - Amref Health Africa


Job Title:    Human Resource Assistant (Fresher NGO Jobs)

Organisation: Amref Health Africa

Duty Station:  Kampala, Uganda

Reports to: Human Resource Business Partner


About US:

Amref Health Africa is an international African organization founded in Kenya in 1957. Our Headquarters are in Nairobi with major programmes in Ethiopia, Kenya, South Sudan, Tanzania and Uganda, and two regional hubs in Southern and Western Africa based in South Africa and Senegal Respectively. Working with and through African communities, health systems and governments, Amref Health Africa aims to close the gap that prevents people from accessing their basic right to health. Amref Health Africa is committed to improving the health of people in Africa by partnering with and empowering communities. Our Vision is Lasting Health Change in Africa.


Job Summary: The Human Resource Assistant will support the Human Resource department in the provision of HR support on various human resource functions.


Key Duties and Responsibilities:  

·        Assist generally in the human resource activities for the Amref employees, as required.

·        Support recruitment exercise including sorting, longlisting of applications, coordinate candidates'

·        invitations for interview, drafting interview report, creation of new staff personnel files, supporting in

·        the induction processes.

·        Support in the preparation of contract documents for staff for review by Supervisor.

·        Update the existing personnel files, ensuring that they all have the necessary information.

·        Manage trackers within the Human Resource Department including, performance management tracker, mandatory training tracker, recruitment tracker e.t.c.

·        Ensures appropriate and immediate handling of project staff enquiries, issues and requests for assistance in the absence of supervisor.

·        Keeps all project staff information confidential and communicates only what needs to be shared when need

·        Perform any other duties assigned by the Supervisor.


Qualifications, Skills and Experience:

·        The ideal candidate for the Amref Health Africa Human Resource Assistant job opportunity must hold a Bachelor's Degree in Human Resource Management

·        One year of experience doing a similar role

·        Proven skills in administration and human resources management

·        Strong organizational, interpersonal skills

·        Good administrative skills

·        Strong written and oral English communications skills


How to Apply:

Please send an updated CV including three work related referees and cover letter addressed to the Human Resources Business Partner, Amref Health Africa in Uganda through

Emails should not exceed 2MB.


Deadline: Tuesday, 12th January 2021.


NB: We regret that only short-listed candidates will be contacted. Amref Health Africa is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination or harassment.


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2 Fresher HR & Administrative Assistant Job Opportunities - WASSHA Africa Uganda Ltd


Job Title:    HR & Administrative Assistant (2 Fresher Jobs)

Organisation: WASSHA Africa Uganda Ltd

Duty Station:  Jinja, Uganda

Reports to: Tax and Accounting Manager


About US:

WASSHA Africa Uganda Ltd is a fast-growing start-up solar energy company in Uganda offering alternative energy solutions to people who have no or limited access to power. We empower them by offering affordable and clean energy service to enhance their businesses and/or improve their standards of living.


Job Summary:   The HR & Administrative Assistant will be overseeing and supporting all office administrative duties to ensure smooth operations


Key Duties and Responsibilities:  

·        Overseeing and supporting all office administrative duties to ensure smooth operations

·        Assisting with the administrative tasks related with WASSHA’s human resource function

·        Ensuring that the independent consultants including field workers are well taken care of, and their disbursements are raised and approved on time to avoid any delays

·        Obtaining necessary information from operational level new staff, printing out their contracts and making sure they are fully signed, stamped, scanned and shared with the Tax & Accounting Manager

·        Performing receptionist duties such as welcoming and screening visitors

·        Coordinating logistics including but not limited to: scheduling, travel arrangements and hotel bookings, for the staff and visitors related to trainings and meetings

·        Proactively managing office supplies, requisitioning when deemed necessary and generally managing the office budget

·        Managing the cleaning staff to ensure a high standard of hygiene is maintained at the office premises all times

·        Receiving and managing the hard copies of signed documentation and electronically filing them

·        Be proactive and responsive in performing any other duties and responsibilities as assigned by Tax and Accounting Manager


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor’s degree in any field

·        Two years of working experience

·        Excellent interpersonal skills

·        Excellent written and spoken communication skills in English;

·        Good IT skills including, but not limited to, Outlook, MS Word and MS Excel

·        Ability to work quickly and effectively under pressure

·        A team player towards the common vision of the company

·        Be honest, disciplined and with integrity


How to Apply:

All candidates should send an updated CV, application letter and academic transcripts, CIPS certificate in PDF to


NB: Prompt applicants will be contacted first. Ensure to indicate the JOB TITLE in the SUBJECT HEAD of the email.


Deadline: 31st January 2021 at 18:00 Hours


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Director Human Resource & Administration Employment Opportunity - Uganda Civil Aviation Authority (UCAA)

Job Title:    Director Human Resource & Administration

Organization: Uganda Civil Aviation Authority (UCAA)

Duty Station:  Entebbe, Uganda

Reports to: Director General


About US:

Uganda Civil Aviation Authority (UCAA) is a corporate body responsible for regulation of civil aviation in the country. It manages Entebbe International Airport (EIA) and thirteen (13) other upcountry aerodromes. UCAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs).


Job Summary:  The Director Human Resource & Administration will be responsible for Human Resource Management, General Administration. Estates and Land Management, Motor Vehicle Fleet management and maintenance and provision of Land transport services.


Key Duties and Responsibilities:  

Strategic Planning and Review

·        Provides clear focus direction into the role and function of the organization

·        Provides clear focus and direction into the role and function of the directorate.

·        Understands and shares the UCAA Vision, Mission & Values with the directorate's Senior staff and ensures understanding of the same by all Directorate's staff.

·        Coordinates the preparation of the Directorate's Operational Budgets, produces budget reports and presents to Management.

·        Initiates budget estimates.

·        Liaises with Senior departmental staff in the Human Resource and Administration Directorate and provides Budget estimates covering:

o   Human Resource and Training

o   Administration and Transport

o   Staff, Salaries, Welfare and benefits.

Leads the Departments of the Directorate.

·        Ensures an effective Human Resources, and Training Function.

·        Provides leadership to Administration and Transport Function.

·        Ensures the provision of various house services and facilities..

·        Proposes new policies and procedures and amends and updates old ones for

·        consideration by management and the Board.

·        Within the prescribed guidelines. deploys, trains and develops staff of the Directorate.

Develops and implements the Authority's Human Resource plans in accordance with the governing policies and procedures.

·        In liaison with tastes and with the approval of relevant organs of the Authority

·        determines the headcount numbers for the Authority‘s Strategic Plan and Master plan.

·        Ensures an accurate and comprehensive determination of Human Resources costs for the Plans keeping in mind reduction of employment costs.

·        Develops and implements the Authority's Administration and Transport plans in accordance with the governing policies and procedures.

·        In liaison with the Directorates, Management and the Board, determines the requirements for Administration of the Authority's Strategic plan and Master Plan.

·        Ensures an accurate and comprehensive determination of Administrative costs for the Plans within the overall objective of cost rationality

Designs, develops and implements manpower development programmes in order to build an efficient workforce capable of executing the Authority's objectives cost effectively, while remaining loyal and fully committed.

·        Designs. recommends for approval and implements effective staff appraisal system to enable equitable selection of candidates.

·        Designs effective internal and external staff training programmes and avails them for approval before implementation.

·        Ensures that all Directorates embrace effective coaching and on-the-job training in order to develop staff for future promotion within available guidelines.

·        Periodically reviews terms and conditions of service in order to bring in more relevant provisions and to introduce better terms,

·        Carries out research and surveys amongst comparable organizations and recommends any of their practices that are deemed superior and would be suitable for UCAA.

·        Reviews existing Terms and Conditions of Service and makes recommendation for consideration by Management and the Board as applicable.

·        Carries out employee opinion surveys in order to prompt any potential disagreements and resolves them promptly.

Continuously manages UCAA's relationship with its employees carefully and with the level of dexterity that promotes trust and healthy industrial relations.

·        Encourages an open—door policy that enables staff to air their views and problems without fear.

·        Supports and encourages Union activities so as to promote mutual trust.

·        Initiates, organizes, conducts, as may be applicable, staff recruitments, appointments, confirmations, promotions, discipline and dismissals or terminations.

·        Ensures that all recruitments are against established positions.

·        Ensures that positions for recruitment are clearly specified.

·        Ensures that person specifications are clear.

·        Ensures that vacancies that are to be filled are filled following applicable guidelines and

·        those to be advertised are widely advertised both internally within UCAA and externally through approach.

·        Ensures availability interview materials.

·        Ensures that bonafide vacancies that require immediate filling are filled timely. so as to avoid loss of productivity and. possibly, effectiveness of UCAA as a whole.

·        Ensures that all staff have adequate facilities including offices and housing accommodation, and the maintenance of those facilities

·        Plans and ensure timely and adequate provision of office accommodation for staff.

·        Ensures availability of residential accommodation for essential service staff.

·        Ensures a comprehensive provision for transport in the Business Plans.

·        Accurately forecasts and recommends resources for staff training and development for inclusion in the Plans.

·        Liaises with Directorates and ensures adequate resource allocation for the provision of office facilities and other related support services in their procurement estimates in the plans.

Coordinates continuous quality and performance surveillance on the output of all Human Resources within the Authority.

·        Coordinates the initiatives aimed at ensuring that all the Authority’s staff have S.M.A.R Objectives.

·        Influences all Directorates to ensure that all staff are trained, coached, regularly monitored and supported in order to achieve their set objectives.

·        Ensures that all staff in the Authority are regularly appraised

·        Initiates post appraisal actions for rewarding, developing, promoting or taking any other appropriate decisions in adherence with the Authority’s approved procedures.

·        Enrolls all other Directorates to use the results of Staff Appraisals for deciding on future development and deployment of staff.

Directs, coordinates and controls the fleet of vehicles of the Authority.

·        Liaises with the Directors and Managers and ensures availability of adequate number motor vehicles within the prescribed guidelines of usage.

Carries out any other duties as may be assigned from time to time by the supervisor and/or management or the Board.

·        Coordinates and ensures productive and effective general staff meetings.

·        Ensures quality Senior staff retreats.

·        Initiates Board papers relevant to the Directorate and guides the Board in their deliberations as appropriate.

·        Initiates policies and procedures for the Directorate for the consideration of the Board


Qualifications, Skills and Experience:

·        The ideal candidate for the Uganda Civil Aviation Authority (UCAA) Director Human Resource& Administration career opportunity must hold a Master’s Degree in Human Resource Management from a recognized and accredited University with an honours Degree in any relevant discipline from a recognized! accredited University, with working experience of a minimum of 10 years in a large organization, five years of which must have been at Managerial level. Prior experience must have been in Human Resource Management and General Administration and/or Transport responsibilities in a large reputable organization.

·        A Master's Degree in Public Administration or Business Administration or Management or Social Science or Industrial Psychology or Development Studies and a Post Graduate Diploma in Human Resource Management both from a recognized! and accredited

·        University, and exposure of 10 years in a large organization, 5 years of which must have been at Managerial level. Prior experience must have been in Human Resource Management and General Administration and/or Transport.

·        Exposure to Civil Aviation Management or Air Law training would be an added advantage.

·        Proven understanding of Uganda and Regional Employment Laws is essential.

·        Proven managerial competence with aptitude for effective analysis of the organization's working conditions, work hazards. employee motivation. Performance Management.

·        Must be skilled in Employee Relation issues with clear prior experience negotiations with Employee Union Associations.

·        Should have sound knowledge of internationally recognized Human Resource Management Principles, Policies and Procedures and International Labour Conventions and HR best practices

·        Must be a seasoned People Manager with demonstrable prior experience and success in overseeing Staff productivity and Performance Management.

·        Should be a person of very high and unquestionable integrity and needless to emphasize any reported cases of questionable integrity before and after the interview as well as post appointment will lead to his/her cancellation from the process or termination of Employment.

·        Age: 35 to 50 years


How to Apply:

Applications with detailed CV and copies of academic certificates and transcripts with the job reference number clearly marked at the top left hand corner of the envelope should be sent to the address shown below. Please indicate your daytime phone contact.


The Corporation Secretary,

Civil Aviation Authority / Head Office),

Entebbe International Airport,

P.O. Box 5536. KAMPALA. Uganda


Deadline: 19th January 2021 


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