Administrative Assistant / Secretary Job Careers - Goodman International Ltd

Job Title:         Administrative Assistant / Secretary Organization:  Goodman International Ltd Duty Station : Kampala, Uganda ...

Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts
Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts

Human Resource Officer - FIG Consult Limited (Pest Services Company)


Organisation: FIG Consult Limited (Pest Services Company)
Duty Station: Kampala, Uganda
Reports to: Finance Director/General Manager

About US:
FIG Consult Limited is a leading Human Resource Consultancy. They are recruiting on behalf of a valuable client, a pest services company.

Job Summary:  The Human Resource Officer is responsible for overseeing the personnel and administration aspects of the organisation

Key Duties and Responsibilities: 
  • Complete all performance management activities including performance planning, monitoring, coaching and mentoring and performance appraisals.
  • Recommends and/or initiates personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations and disciplinary actions.
  • Prepare monthly payroll and file the related pension and tax returns
  • Provides regular guidance and support to team members and develops their capacity to deliver to consistently high standards.
  • Identifies appropriate training opportunities and document a training plan for staff to build their skills in identified areas for continued learning and growth.
  • Initiates and participates in the recruitment of staff.
  • Receive staff details for new staff and maintain and update staff files
  • Coordinate and conduct orientation of new staff and training programs.
  • Prepare, update and recommend human resource policies and procedures.
  • Maintain all human resource records by designing a filing and retrieval system; keeping past and current records.
  • Lead workplace conditions assessments and maintain a maximum score
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Handle any other responsibilities relating to staff matter as may be assigned by the MD and Finance Director.
  • Understand and implement role as per quality, environment, health & safety management systems


Qualifications, Skills and Experience: 
  • The applicant must hold a Diploma in any Finance, Admin or HR related field. Degree is an added advantage
  • At least three years of experience in HR related work
  • Applicants that have worked in a pest services company have an added advantage
  • Excellent organizational skills.
  • Analytical and problem solving skills.
  • Excellent oral and written communication skills.
  • Excellent computer skills including Microsoft Office - Word, Excel and Outlook etc.
  • Good attention to detail
  • Good at multi-tasking and prioritizing
  • A great team player
  • Have Initiative and be innovative

How to Apply:
All candidates should send their updated CVs and cover letters to ugandanjobline@gmail.com. Please also include a cover letter that should clearly state your salary expectation and indicate the position title as subject of Email.

Deadline: 4th October 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





UN Human Resources Assistant Job Opportunities - United Nations Regional Service Centre Entebbe (RSCE)


Job Title:     Human Resources Assistant
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Grade: GS-6
Job Opening Reference: RSCE/TJO/018/09-2019
Reports to: Chief of Unit 

About US:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

Key Duties and Responsibilities: Within delegated authority, the Human Resources Assistant will carry out the following duties:
  • Prepare staff members' Education Grant entitlements including claims, advances, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel and Individual Uniformed Personnel, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g. staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.
  • Accurately process the Education Grant entitlements, benefits and payroll for the international and national civilian staff and non-staff on behalf of the Client Missions and/ or the RSCE, as well as claims for official travel and expense reimbursements. Assists in managing the service line as appropriate in the business processes related to payroll, leave entitlements, contract extensions, other entitlements, separations and final payments for civilian staff, non-staff and uniformed personnel.
  • Implement processes related to the on-boarding, travel arrangements, payments of settling-in grants, check-in, check-out and separation activities for civilian staff, uniformed personnel and non-staff, as well as the installation and repatriation of recognized dependents.
  • Monitor and evaluate the effectiveness of related guidelines, staff rules, HR rules and regulations, practice and procedures, and makes recommendations through the Chief of Unit where necessary.
  • Process and administer end to end Education Grant entitlements and benefits of International staff members in the RSCE in an efficient and timely manner, (i.e. Personnel Administration of Contracts, Personnel administration of movements, Time Management and Separations) making proper recommendations where exception is required.
  • Provide guidance and advice to internal and external clients on Benefits and Education Grant Entitlements, Staff Rules and Regulations and HR guidelines and promotes a collaborative and client-oriented approach.
  • Review requests for Education Grant entitlements and claims; Handle non-routine and complex cases, undertaking if necessary research.
  • Assist the service line with the administration and certification on the processing of benefits and Education Grant entitlements processes in compliance with the Rules and Financial framework.
  • Engage in comprehensive HR strategy including benefits and Education Grant entitlements management.
  • Review and recommend revision to HR policy guidelines relating to Benefits and entitlements as deemed necessary. Make inputs to the design and development of the delivery processes.
  • Perform HR administration of Benefits and Entitlements in Umoja in line with the delegation of authority, maintains UMOJA entitlements and HR local contracts and administration roles.
  • Assist in the review and processing of data pertaining to conditions of service
  • Resolve queries escalated in iNeed in UMOJA
  • May supervise the work of Human Resources Assistants at the lower level.
  • Provide general office support services, draft and/ or process a variety of correspondence and other communications.
  • Set up, maintain and monitor reference files/ records (electronic and paper).
  • Schedule appointments/ meetings, monitor deadlines, etc.
  • Undertake research on a range of HR related issues and prepare notes/ reports.
  • Maintain and monitor automated database containing HR related statistics and prepare periodic reports to HR management.
  • Prepare necessary documentation for distribution to various offices, departments and overseas offices.
  • Perform a variety of administrative duties (e.g. leave recording, request for office supplies and equipment etc.)
  • May provide guidance/ training to less experienced staff
  • Assist in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
  • Perform other duties as and when required by the Supervisor.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Human Resources Assistant job placement should hold a  High school diploma or recognized equivalent. A qualification in human resources is desirable.
  • At least seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
  • Experience in the application of Staff Rules and Regulations, policies, practices and procedures in a large-scale organizational setting is required.
  • Experience in the administration of a broad range of benefits and entitlements using an ERP is required.
  • Experience working in human resources management within an international organization or non-governmental organization - in a conflict or post-conflict setting is desirable.
  • Experience in a shared service center is desirable.
  • Languages: fluency in oral and written English is required.

Competencies:
  • Professionalism: Provides the delivery of a comprehensive service to the RSCE and its Client Missions on entitlements and benefits. Assists in managing the delivery of services related to entitlements and benefits to international staff of the Client Missions and international and general service staff of the RSCE, while ensuring transparency, accuracy and ensuring full compliance with Staff Rules and Regulations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
Please note that failure to comply with the below will render your application invalid for this process.
  • All applicants must apply using a Personal History Profile generated from INSPIRA (Click Here) as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.
  • All applications must be accompanied by the following which MUST be provided at the time of submission:
  • Signed Personal History Profile (PHP) as generated  from INSPIRA (Click Here) to generate an account and the PHP) submitted as a PDF or JPEG attachment to the document.
  • Latest performance evaluation report (for internal UN Candidates).
  • Copy of High School Diploma.
  • Copies of other relevant certificates and diplomas.

Email details to: rsce2-recruitment@un.org

NB: Please enter the reference of the job opening in the subject line of your e-mail. Each applicant must bear in mind that submission of incomplete or inaccurate applications will render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted based on the information submitted. Applications cannot be amended following submission. The position is OPEN TO NATIONALS OF UGANDA AND / OR LEGAL RESIDENTS OF UGANDA ONLY.

Deadline: 30th September 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

UN Human Resources Assistant Job Careers - United Nations Regional Service Centre Entebbe (RSCE)


Job Title:     Human Resources Assistant
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Grade: GS-5
Job Opening Reference: RSCE/TJO/016/09-2019
Reports to: Chief of Unit 

About US:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

Key Duties and Responsibilities: Within delegated authority, the Human Resources Assistant will carry out the following duties:
  • Assist in the preparation of staff members' Education Grant entitlements including claims, advances, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel and Individual Uniformed Personnel, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g. staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.
  • Process the Education Grant entitlements, benefits and payroll for the international and national civilian staff and non-staff on behalf of the Client Missions and/ or the RSCE, as well as claims for official travel and expense reimbursements.;
  • Assist in managing the service line as appropriate in the business processes related to Education Grant, payroll, leave entitlements, contract extensions, other entitlements, separations and final payments for civilian staff, non-staff and uniformed personnel.
  • Assist in the processes related to the on-boarding, travel arrangements, payments of settling-in grants, check-in, check-out and separation activities for civilian staff, uniformed personnel and non-staff, as well as the installation and repatriation of recognized dependents.
  • Monitor and evaluate the effectiveness of related guidelines, staff rules, HR rules and regulations, practices and procedures, and make recommendations through the Chief of Unit where necessary.
  • Process and administer end to end Education Grant entitlements and benefits of International staff members in the RSCE in an efficient and timely manner, i.e. Personnel Administration of Contracts, Personnel administration of movements, Time Management and Separations.
  • Advise internal and external clients on Benefits and Education Grant Entitlements, Staff Rules and Regulations and HR guidelines and promote a collaborative and client-oriented approach.
  • Review and process requests for Education Grant entitlements and claims.
  • Assist the service line with the administration and certification on the processing       of benefits and Education Grant entitlements processes in compliance with the Rules and Financial framework.
  • Determine, certify and process financial entitlements related to appointments, reassignments, ongoing Education Grant entitlements and salaries.
  • Ensure accurate and complete submission of claims and Education Grant entitlements in compliance with policy and guidelines
  • Review and recommend revision to HR policy guidelines relating to Benefits and Education Grant entitlements as deemed necessary.
  • Perform HR administration of Benefits and Education Grant Entitlements in Umoja in line with the delegation of authority, maintain UMOJA entitlements and HR local contracts and administration roles.
  • Assist in the review and processing of data pertaining to conditions of service.
  • Resolve queries escalated in iNeed in UMOJA
  • Provide general office support services, draft and/ or process a variety of correspondence and other communications.
  • Set up and maintain reference files/ records (electronic and paper).
  • Schedule appointments/ meetings, monitors deadlines, etc.
  • Undertake research on a range of HR related issues and assists in the preparation of notes/ reports.
  • Maintain automated database containing HR related statistics and prepares periodic reports.
  • Perform a variety of administrative duties (e.g. leave recording, request for office supplies and equipment etc.)
  • May provide guidance/ training to less experienced staff
  • Perform other duties as and when required by the Supervisor.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Human Resources Assistant job placement should hold a High school diploma or equivalent. An additional qualification in human resources is desirable.
  • At least five years of progressively responsible experience in Human resources management, administrative services or related area is required.
  • Experience working in human resources management or administrative services within an international organization or non-governmental organization - in a conflict or post-conflict setting is desirable.
  • Experience in a shared service center is desirable.
  • Experience in the use of ERP/SAP within a largescale International organization is desirable.
  • Languages: fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.


Competencies:
  • Professionalism: Provide direct operational support to the RSCE and its Client Missions by processing HR related entitlements and benefits activities, and to all personnel transactions and contract administration transactions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
Please note that failure to comply with the below will render your application invalid for this process.
  • All applicants must apply using a Personal History Profile generated from INSPIRA (Click Here) as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.
  • All applications must be accompanied by the following which MUST be provided at the time of submission:
  • Signed Personal History Profile (PHP) as generated from INSPIRA (Click Here) to generate an account and the PHP) submitted as a PDF or JPEG attachment to the document.
  • Latest performance evaluation report (for internal UN Candidates).
  • Copy of High School Diploma.
  • Copies of other relevant certificates and diplomas.

Email details to: rsce2-recruitment@un.org

NB: Please enter the reference of the job opening in the subject line of your e-mail. Each applicant must bear in mind that submission of incomplete or inaccurate applications will render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted based on the information submitted. Applications cannot be amended following submission. The position is OPEN TO NATIONALS OF UGANDA AND / OR LEGAL RESIDENTS OF UGANDA ONLY.

Deadline: 30th September 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





Fresher UN Associate Human Resources Officer Job Opportunities - United Nations Regional Service Centre Entebbe (RSCE)




Job Title:             Associate Human Resources Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Human Resources-RSCE-123356-F-Entebbe (M)
Grade: P3
Reports to: Chief of Unit
NB: Sorry, This job has been cancelled. 

About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.

Job Summary:  The Associate Human Resources Officer will be responsible for supporting a fully integrated and regulatory-compliant client services team as well as providing advice to managers and staff encompassing sub-functional specialties as appropriate, in relation to such as financial management, human resources planning, staffing aspects of budget for their service lines, policy, recruitment and placement, administration of entitlements, and staff development and career support and in ensuring that high client satisfaction is met and accountabilities are strengthened in line with the terms of reference of the Human Resources and Talent Management Unit.

Key Duties and Responsibilities: 
  • Manage the determination and the timely implementation of benefits and entitlements of RSCE staff covering life and career events of the staff and non-staff members from pre-appointment to beyond separation;
  • Accountable for ensuring transparency, accuracy and assuring full compliance with Staff rules and regulations within the Client Services team;
  • Accountable for the integrity, transparency and equity of the management of RSCE resources, particularly the contracts, benefits, and entitlements management;
  • Advise RSCE staff members on Benefits and entitlements, staff rules and regulations, HR guidelines and promotes a collaborative and client-oriented approach, sharing knowledge and best practice;
  • Administer, certify and approve the processing of Benefits and Entitlements in full compliance with Staff Regulations and Rules and Financial Accountability Framework and has approval authority for non-discretionary decisions under the applicable rules;
  • Determine, verify and approve financial entitlements related to contracts such as appointment, reassignments, and ongoing entitlements;
  • Ensure accurate processing of financial entitlements to reduce recoveries, advances and ether exceptional payments;
  • Identify areas for improving HR processes and policies and developing the RSCE business requirements to maximize efficiency and simplify procedures;
  • Enhance work efficiency through constant evaluation and analysis of HR processes;
  • Supervise the work of the Client Support team members in carrying out all human resources administrative transactions including recruitment, selection, onboarding activities, maintenance of staffing tables, and processing of contracts;
  • Recommend, create and maintain knowledge management for human resources management;
  • Ensure that Umoja contains accurate and comprehensive coverage of benefits and entitlements;
  • Contribute to building staff learning and development programmes, and / or organizing its delivery;
  • Provide induction orientation and briefing to new staff members in the service lines;
  • Utilize United Nations HR systems such as an ERP (UMOJA), FSS, and/or INSPIRA for the processing of recruitment, entitlement or other human resources transactions.
Others:
  • Monitor and maintain the staffing table and position management databases (ERP and offline) of the RSCE, and provides advice / recommendations on the activities;
  • Liaise with the CHRO, the Specialist Support Team and the Staff Counselling and Welfare Team on all issues related to the human resources and talent management of staff in the RSCE;
  • Provide reports on the human resources transactional and staffing table / position management activities as required;
  • Monitors the maintenance of the human resources filing system;
  • Provides high quality, timely and accurate service to client missions as required;
  • Performed other duties as required


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Associate Human Resources Officer job opportunity should hold an advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first- level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. A vocational certificate or diploma in Human Resources Management is desirable.
  • A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP); United Nations Competitive Recruitment Examination (NCRE); or the General Service to Professional Examination (G to P) in the occupational group of finance, or related area.
  • At least two (2) years of progressively responsible experience in human resources management, administration or related area is required.
  • Experience in the administration of benefits and entitlements is required.
  • Experience with the use of HR systems such as an ERP (UMOJA), FSS, and/or INSPIRA, is desirable.
  • Experience in a United Nations Common System Organization is desirable.
  • Languages: Fluency in English is required. Knowledge of French is desirable.


Competencies
  • Professionalism: Knowledge of human resources policies, practices, procedures, and tools and ability to apply them in an organizational setting; - Ability to identify issues, analyze and formulate opinions, make conclusions and recommendations on complex human resources policy and development issues;- Shows pride in work and in achievements; - Demonstrates professional competence and mastery of subject matter; - Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; - Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; - Remains calm in stressful situations;- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Planning & Organizing:- Develops clear goals that are consistent with agreed strategies;- Identifies priority activities and assignments; adjusts priorities as required;- Allocates appropriate amount of time and resources for completing work;- Foresees risks and allows for contingencies when planning;- Monitors and adjusts plans and actions as necessary;- Uses time efficiently
  • Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below.

ClickHere                                                                                                                                                                                                              
Deadline: 26th September 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





No Experience HR Trainee Job Opportunities - Vision Group


Organization: Vision Group
Duty Station: Kampala, Uganda

About US:
The Vision Group incorporated as the New Vision Printing & Publishing Company Limited (NVPPCL), started the business in March 1986. It is a multimedia business housing newspaper, magazines, internet publishing, television, radio broadcasting, commercial printing, advertising and distribution services. NVPPCL is listed on the Uganda Stock Exchange, with an expected turnover of over UGX 60 billion (FY 2010/2011).

Job Summary:  We are looking for the next generation of talent with the potential to lead and shape their future as a brand. They’re looking for talented and passionate graduates to join the Vision Group as an HR Trainee.


Qualifications, Skills and Experience: 
  • He / she must hold a Bachelor’s Degree in Business, Human Resource, social sciences, Psychology.
  • A computer literate with good knowledge in MS word.
  • Ability to communicate effectively with other people in the organization.
  • High levels of integrity
  • Excellent planning and organization skills.
  • Strong analytical skills.

How to Apply:
Applicants should submit their applications with a detailed CV to recruitment@newvision.co.ug. Attachments should be attached in one file less than 7MBs.

Deadline: 30th September 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline






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