UN Programme Analyst, GBV Job Vacancies - United Nations Population Fund (UNFPA)

Job Title:       Programme Analyst, GBV Organization:  United Nations Population Fund (UNFPA) Duty Station:  Kampala, Uganda Reports...

Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts
Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts

Fresher Human Resource and Administration Assistant NGO Jobs - Alliance Forum for Development

Organisation: Alliance Forum for Development-AFOD Uganda
Duty Station: Kampala, Uganda
Vacancy Reference: AFOD/EXT/38-HR /20/001

About US:
Alliance Forum for Development-AFOD Uganda is a non-profit, non-governmental organization working with humanitarian and development partners to address the needs of conflict affected population, rural and urban poor communities in Uganda to address their real needs in areas of health, nutrition, food security and livelihoods, environmental health, protection and psychosocial support, and research.

Job Summary:  The Human Resource and Administration Assistant is responsible for providing office support to the human resources department by maintaining personnel files, drafting correspondence, and performing various administrative functions; Perform various administrative supports to the Executive Director and ensuring that the Country office and all administrative functions are managed effectively in accordance with AFOD procedures and regulations. 

Key Duties and Responsibilities:  
Human Resource Management Roles
·        Organize, compile, file and update company personnel records and documentation
·        Preparation and distribution of pay slips
·        Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, annual leave and days off
·        Prepare, manage and store paperwork for HR policies and procedures
·        Documents and tracks human resources actions by completing forms, reports, logs, and records.
·        Answer employees’ questions and provide requested information
·        Maintain schedule and coordinate calendar activities
·        Assist in posting job ads on careers pages and processing received resumes; Supports human resources department by screening applicants.
·        Administer the reference checklists to referees of the candidates
·        Create reports for senior management
·        Help organize and manage new employee orientation, on-boarding, and training programs
·        Accomplishes human resources department and organization mission by completing related results as needed.
Administrative Roles
·        Assist in the follow-up and processing of AFOD and staff documents and information for example operating license, registrations and permits;
·        Coordinate all administrative and logistics tasks with all AFOD staff in a timely and efficient manner.
·        Responsible for organizing special events e.g. seminars, workshops, retreat etc. 
·        Organize and supervise the maintenance of working stations and office space (meeting hall, public area, storeroom etc.).
·        Assist in filing and archiving system of hard copies and electronic copies including developing and monitoring a correspondence system with reference structure;
·        Regularly monitor office backup system with support from the part-time/external IT technician;
·        Supervise the IT management in the office like internet, back up, anti-virus, equipment maintenance and movement; 
·        Welcome office guests and answer all phone calls and provide guidance for external and internal communication.
·        Support and supervise all support staff.
·        Take meeting minutes, filing and disseminating minutes to all staff members
·        Assist in procurement process in Kampala head office and project sites; e.g. booking tickets, hotels, purchasing, management of office monthly bills etc.
·        Supervise and monitor inventory of office;
·        Supervise and monitor fuel supply and usage, vehicle and motorcycle mileage, generator log book etc
·        Supervise and monitor all contracts (Asset insurances, office lease contracts);
·        Assist in gathering information for providing security updates to all staff in the head office and field offices

Qualifications, Skills and Experience:
·        The applicant should preferably hold a bachelor’s degree in human resources, SWASA, Public Administration, Management or similar relevant field
·        At least two years of working experience in a similar role
·        Familiarity with labor laws
·        Experience with recruitment
·        Excellent communications and interpersonal skills
·        Demonstrated computer skills in Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook
·        Presentation skills
·        Administrative writing and reporting skills
·        Excellent organizational and time-management skills
·        Act as a reliable and supportive team member
·        Very good listening, spoken and written command of English
·        Behavioral:  Emotional intelligence, tolerance, politeness, diligence, patience and Result and teamwork oriented, Positive attitude, possess cultural and political awareness and sensitivity and Demonstrate flexibility, consistency and sound work ethics.

How to Apply:
All candidates should submit their applications via email to recruitments_ug@afodi.org clearly stating the position, vacancy reference and location in the subject or by hand delivery to Kampala Head Office on Plot 17 Charles Lwanga Road Ntinda, Adjumani Field Office on Kelvin road, the AFOD Moyo Office and Palorinya Base Camp, addressed to the Human Resource Officer. Include a cover letter clearly stating the position, vacancy reference, and location, CV (with 3 referees), copies of the academic qualifications/certificates. The email attachment should be a single PDF document including the cover letter, CV and academic documents.

Deadline: Friday 6th March 2020 at 5:00 pm.

NB: Only short-listed candidates will be contacted by AFOD Uganda. Qualified female candidates are strongly encouraged to apply.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Human Resource Officer Jobs - Uganda National Meteorological Authority (UNMA)

Organisation: Uganda National Meteorological Authority (UNMA)
Duty Station: Kampala, Uganda
Reports to: Senior Human Resource Officer

About US:
Uganda National Meteorological Authority (UNMA) is a statutory body established by UNMA Act, 2012. The Act empowers UNMA to provide for the control and development of technically sound and scientific meteorological services in Uganda.

Job Summary:  The Human Resource Officer will assist the Senior Human Resource Officer in the execution of the human resource management function of the Authority

Key Duties and Responsibilities:  
·        Prepare the payroll
·        Processing and verifying information related to recruitment, Salary changes, statistics and job analysis.
·        Drafting letters of appointments, promotion and confirmation
·        Helping in assessing terminal benefits like pensions and gratuities.
·        Collecting data and other vital statistics relating to recruiting and training.
·        Manages staff leave and attendance registers
·        Any other duties as may be assigned from time to time.

Qualifications, Skills and Experience:
·        The ideal candidate for the Uganda National Meteorological Authority (UNMA) Human Resource Officer job must hold an honors' Bachelor degree in Human Resource OR
·        An honors Social Sciences degree plus a post graduate diploma in HRM obtained from a recognized Institution.
·        At least four years of experience in a reputable organization.
·        Conversant with the Integrated Personnel and Payroll System (IPPS)
·        Conflict resolution skills
·        Attention to detail,
·        An effective team player,
·        Interpersonal skills,
·        Written and verbal communication skills
·        Age: 25 years and above

How to Apply:
All applications must be accompanied with recent CVs detailing work experience, present position, and current remuneration, professional and educational qualifications. Applicants must also include a copy of their National Identity Card and three (3) referees (including their names, workplace and contact details).
Females are encouraged to apply and Applications should be physically delivered to the address below;

The Executive Director,
Uganda National Meteorological Authority,
Plot 22/28 Port Bell Road, Luzira.
P.O Box 7025

Deadline: 9th March 2020 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Learning and Development Manager Job Placement - DFCU Bank

Organisation: DFCU Bank
Duty Station: Kampala, Uganda
Reports to: Head Human Capital

About US:
DFCU Bank is a fast growing commercial bank offering a variety of innovative products and services. DFCU Limited was started by the Commonwealth Development Corporation (CDC) of the United Kingdom and the Government of Uganda through the Uganda Development Corporation (UDC) under the name of Development Finance Company of Uganda Limited. Later restructuring brought in DEG (of Germany) and International Finance Corporation (IFC) as equal partners with CDC and UDC, each having a 25% stake in the company. Its objective was to support long-term development projects whose financing needs and risk did not appeal to the then existing financial commercial lending institutions.
Job Summary:    The Learning and Development Manager is accountable for achieving high performance standards of all employees in the Bank through development and implementation of comprehensive and cost-effective training and development solutions.

Key Duties and Responsibilities:  
·        Drive culture initiatives within the Bank and manage the team-based performance programs across all competencies.
·        Identify performance improvement opportunities and gaps, conduct analyses, and develop solutions that will deliver the desired results through training programs.
·        Provide direction and development of lasting leadership development programs within the business
·        Oversee the creation of content, e-learning tools, and other training materials that will impact behaviour-changing training using various training methods including but not limited to job aids, facilitator and participant guides, on-the-job training systems and simulation exercises.
·        Design training manuals and conduct on-going training for employees.
·        Lead change management in liaison with the functional heads.
·        Initiate and prepare an annual training calendar, manage the training administration and budget.
·        Conduct induction sessions and arrange on-the- job training for new hires and existing staff as well as develop online training modules for staff within established budgets.
·        Liaise with functional heads to identify training needs and design cost effective interventions in line with business demands.
·        Undertake evaluation of all L&D interventions to ensure that they are effective and have met the objectives using feedback from among others; course evaluations and picking out lessons from each training for action by management.
·        Manage the logistical aspects of all training interventions from sourcing of consultants/institutions, to the procurement process, actual training and ensure that evaluation and impact is carried out within the agreed time frame.

Qualifications, Skills and Experience:
·        The ideal applicant for the DFCU Bank Learning and Development Manager job must hold a Bachelor’s degree in Human Resources, Business related field or Education from a reputable University.
·        A postgraduate diploma in Human Resource Management is an added advantage.
·        Five years of working experience in a training and development capacity, in a large business setting.
·        Ability to develop strong relationships with others and leverage those relationships across the business by influencing management to take up training programs that ultimately influence the overall performance of the business.
·        Strong communication skills.
·        Strong analytical skills to identify performance improvement opportunities and gaps, conduct analyses, and develop solutions that will deliver the desired results through training programs.
·        Well-developed people skills with ability to influence others.
·        Excellent interpersonal, negotiation and time management skills.
·        Excellent planning, organizing and coordinating skills.
·        Ability to initiate new ideas and practices and to carry them forward.
·        Good understanding of the HR policies and procedures and ability to interpret them to employees.

How to Apply:
All suitably qualified and interested candidates are encouraged to send applications with detailed CV’s including present position and copies of relevant professional/academic certificates (University Transcript, O & A level) to the email address indicated below; Vacanciesbank@dfcugroup.com

Deadline: 28th February 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Human Resource Officer Job Opportunities - Biyinzika Poultry International Limited

Organization:  Biyinzika Poultry International Limited
Duty Station:   Mukono, Uganda
Reports to: Human Resource Manager

About US:
Biyinzika Poultry International Limited is one of the leading suppliers of Poultry and Poultry feeds in the country.

Key Duties and Responsibilities: 
·       Support the efficient implementation of the HR policy and procedures manual
·       Support the recruitment and selection processes of the company in relation to the company's recruitment strategy
·       Support the Performance Management process of the company
·       Support the disciplinary and grievance processes of the company
·       Participant in monthly, quarterly and annual HR reporting processes
·       Administration of staff communication and documentation requirements

Qualifications, Skills and Experience:
·       The ideal applicant must hold a  Bachelor of Human Resource Management, SWASA or any other related training
·       Possession of post graduate diploma is an added advantage -
·       At least  4-5 years’ experience running a busy HR office in a private setting
·       Basic understanding of National Legal requirements relating to HR
·       Able to work with all walks of people, with a multicultural experience
·       Knowledge of HRMIS, preferably Navision is an added advantage

How to Apply:
All suitably qualified candidates should send copies of motivation letter, resume and academic documents, to the Human Resource Manager on Email vacancies@biyinzika.co.ug  or hand deliver at our head office located at Bugolobi, Plot 77, Luthuli Avenue

Deadline: 6th March 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

Human Resource and Administration Manager NGO Jobs - African Prisons Project (APP)

Organization: African Prisons Project (APP)
Duty Station: Kampala, Uganda
Reports to:  Country Director

About US:
The African Prisons Project (APP) is a community of people passionately committed to bringing hope and justice to men, women and children in African Prisons ensuring equitable access to justice, health and education.  Our 2020 strategy focuses on developing change makers amongst prison staff and inmates who use the law to bring justice to the most vulnerable in society; and to begin assembling world-class law teachers, law makers and practitioners to aid the training and development of our people; and to plan our expansion as we look to establish ourselves as a social enterprise offering legal services in Africa and beyond. For details about APP, follow this link; https://africanprisons.org/our-work

Job Summary:  The Human Resources/ Administration Manager provides general Human Resources and administration support for both the Kampala Office and all the field offices. The Human Resource/ Admin Manager is responsible for providing support in the various human resource functions, which include Talent acquisition and management, (recruitment, staffing, training and development, performance monitoring and employee counselling)

Key Duties and Responsibilities:  
·        Maintain a thorough knowledge of APP personnel policies and ensure the implementation of these policies and SOP.
·        Under the supervision of the Country Director, assist in the implementation of the APP Country Strategic Plan Objectives
·        Develop a coaching and mentoring strategy for implementation in all APP field offices
·        Analyse statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
·        Produce monthly reports for review by the supervisor, and produce annual staff turnover report for HR analysis.
·        Initiate and coordinate annual job descriptions review exercise in liaison with sector heads and update the job description database
·        Provide advice and assistance to supervisors when conducting staff performance evaluations
·        Identify training and development opportunities
·        Provide basic counselling to staff on both performance related obstacles and personal issues
·        Plan and conduct new employee orientation an on boarding to foster positive attitude toward organizational objectives.
·        Ensure that performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency; Review all PME forms produced by the Human Resource department; and produce an annual Human Resources Development Plan.
·        Initiate and coordinate all the recruitment requests received in line with APP policy and provide technical guidance to staff as per policy; Organize interviews and follow through on hiring procedures in line with APP policy;
·        Prepare and post all job advertisements for all vacant positions in appropriate media and ensure wide and appropriate distribution to all field offices.
·        Maintain and organized recruitment resource database and monthly update the recruitment status report.
·        Initiate and coordinate timely contract renewals; manage staff related entry and exit documentations upon hire and at exits after end of assignments.
·        Supervise the processing and management of staff health insurance scheme/ and all staff benefit.
·        Promote workplace safety and conducive work environment.
·        Manage administration of personnel benefits and compliance with tax laws, including employee terms & conditions of service, salaries & benefits, employment contracts, and leave records.
·        Review Leave management and ensure timely processing in the leave management system.
·        Manage and ensure correctness and completion of HR records and documentation including Personnel files, organization charts and databases. Ensure Audit ready records and files.
·        Provide advice and assistance to staff and management on pay and benefits systems
·        Notify staff and supervisor of relevant policy changes in immigration requirements/procedures.
·        Supervise and oversee the entire administrative function of the Kampala office.
·        Manage employee orientation process, onboarding including probation management and tracking.
·        Manage administration of personnel benefits in compliance with tax laws and employee terms & conditions of service, salaries & benefits, employment contracts, and leave records.
·        Review Leave management and ensure accurate and timely processing of staff annual leave.
·        Manage and ensure correctness and completion of HR records and documentation including organization charts and databases as well and Personnel files,
·        Manage employee orientation process, onboarding and the first 90-days including probation period tracking.
·        Any other duties assigned by supervisor

Qualifications, Skills and Experience:
·        The applicant must hold a Degree or Masters in Human Resource Management, Public Administration or international Relations. Minimum of four years as a senior HR staff with a reputable organisation.
·        Exceptional professionals with 4-7 years of work experience as a senior HR staff with a reputable organisation. Preferably with an international NGO.
·        Strong, relevant work experience in Human Resource and Administration;
·        Good presentation skills and ability to explain technical concepts in plain coherent, lay terms.
·        Ability to grow others’ analytical skills.
·        Ability to handle multiple tasks; proven self-initiative and problem solving abilities.
·        Proven track record of quality performance in highly pressured environments.
·        Computer skills, including Word, Excel, Power-Point, and Access.
·        Proven training/capacity building skills in Human Resource and Administration.

How to Apply:
Email your CV and cover letter only to careers.ug@africanprisons.org  clearly indicate the position you are applying for as the subject.

Deadline: 10th March, 2020 by 5:00pm. 

NB: Only shortlisted candidates will be contacted. Applications will be reviewed on a rolling basis.

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

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