Various Team Leader Job Placements - Platinum Credit (U) Ltd

Job Title:         Team Leader (Various Job Placements) Organization:  Platinum Credit (U) Ltd Duty Station:   Upcountry, Uganda A...

Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts
Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts

Administration Officer NGO Job Vacancies - Danish Refugee Council (DRC)


Job Title:      Administration Officer
Organization: Danish Refugee Council (DRC)
Duty Station: Kampala, Uganda
Reports to: Country HR/Admin Manager

About US:
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary:   The Administration Officer will manage DRC administration with day to day tasks ensuring proper functioning and management of office, guest house and residences are to the required standard. Service contract, Tenancy agreements and stores are well managed. Directly working with the cleaners and housekeepers on their tasks to ensure compliance. Guest’s handling and finally the job holder shall be the face of the organization.

Key Duties and Responsibilities:  
Office, CD residence and guest house management
·        Responsible for proper functioning of the Country office, guest house and CD residence in Kampala.
·        Ensure that all premises are in good shape, and proactively advise on changes or improvements to be done.
·        Ensure that garbage disposal, sewerage emptying is done in a timely manner.
·        Be the custodian of office guest house and CD residence key spares.
·        Maintain an inventory list on the keys distribution and update this on a monthly basis and share the keys register on a quarterly.
·        Take charge of installing First aid kit refills for Kampala office, guesthouses, and residences on quarterly or when need arises and coordinate with the field offices on timely refills.
Service contract and Lease management
·        Monitor all service tracking sheets i.e. rental tracker, expatriate housing cost tracker, payments tracker, flights tracker, EU volunteer cost tracker, office rentals, MOU’s and registrations trackers, First aid refill schedules etc. And follow up on renewal of contracts 1 month before the expiry date.
·        Manage all administration service related contracts and leases, inform in advance the supply chain team on the expiry of leases and service contracts and ensure that a renewal is ready two weeks before the expiry date.
·        Update the contracts follow up sheet on a monthly basis and submit a monthly report to the Country HR/Admin Manager.
Stores management
·        Oversee consumable and stationary stores management, restocking office consumables and supplies, monitoring consumption and stocks and reviewing stock reconciliations as required.
·        Ensure that the stores are in good condition and items are properly coded and stored in an orderly manner.
Staff Travel
·        Follow up on proper applicability of staff travel policy for DRC staff in Uganda
·        Oversee all flight travel bookings for staff and ensure that all travel grievances are resolved in a timely manner.
·        Offer all advisory on immigration visas as required from time to time.
Payment Processing
·        Reconcile and process payments to the service providers in relation to your docket as soon as the invoices are received.
Petty cash Management
·        Maintain the administration petty cash float and carry out weekly petty cash reconciliations with the Country HR/Admin Manager.
·        Prepare the cash projections for the Department as and when required.
Staff communication
·        Manage timely airtime disbursements to staff phone numbers in liaison with the service provider for prepaid and postpaid.
·        Ensure compliance to the communication policy in regards to airtime administration.
Supervision:
·        Offer direct supervision to all cleaners, House keepers and Gardener at Kampala office, guesthouse and Country Director’s residence.


Qualifications, Skills and Experience:
·        The ideal applicant for the Danish Refugee Council (DRC) Administration Officer job must hold a degree in Human Resource, Business Administration, Humanities or related field
·        No experience required
·        Excellent communication in English both written and oral. 
·        Knowledge of MS office applications
·        At least three years of related work experience
·        Languages: Excellent Communication skills in English required. Fluency in local languages would be an asset.

How to Apply:
All Interested candidates who meet the required qualifications and experience please submit updated CV and cover letter explaining their motivation and why they are suited for the post.


Deadline: 14th June 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline




Entry Level Human Resource Assistant Job Vacancies - Uganda Tea Corporation Ltd (UTCL)


Organization:  Uganda Tea Corporation Ltd (UTCL)
Duty Station:   Uganda

About US:
Uganda Tea Corporation Ltd (UTCL) has been a leading tea producer and exporter in Uganda for over 30 years. It has three estates with its headquarters at Kasaku near Lugazi. Kasaku is about 48km from Kampala and 40km from Jinja.


Qualifications, Skills and Experience:
·        The applicant must hold a Bachelor’s Degree in Human Resource Management.
·        At least two years of experience in human resource management

How to Apply:
All candidates are encouraged to send an updated CV, cover letter and testimonials to the email address: recruitment@ugandateacl.org  

Deadline: 10th June 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Head of Human Resources Job Careers - MRC/UVRI and LSHTM Uganda Research Unit


Organization:  MRC/UVRI and LSHTM Uganda Research Unit
Duty Station: Entebbe, Uganda
Position Code: HHR-520
Reports to: Chief Operating Officer

About US:
The Medical Research Council (MRC UK) is an internationally recognised centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioural research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide. Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018. The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts.

Job Summary:  The Head of Human Resources (HR) is responsible for the management of the HR Department. The post holder oversees all HR functions at the Unit and is responsible for the development and operational efficiency all HR services.
The Head of HR is responsible for leading the development and implementation of the Unit’s HR plan which supports the Unit’s strategy. The post holder is a champion of implementing change and is pro-actively driving the continuous improvement of the HR team, service delivery and cost-effective operational capacity. The post holder directly reports to the Unit Chief Operating Officer and line manages a team of HR department staff.
The Head of HR interacts positively and closely with Unit academics, Heads of Departments and external collaborators to ensure services are delivered promptly and Unit policies, including HR policies and procedures, are adhered to as expected. The post holder works closely with other professional support staff and shares information as needed. The post is based in Entebbe although the post holder is expected to make regular visits to the Unit’s other field stations in Uganda which may include overnight stays.

Key Duties and Responsibilities: 
Main Accountabilities
·       Work with the Unit Chief Operating Officer (COO) to ensure the Unit has a highly motivated and skilled workforce to deliver its vision and objectives.
·       Ensure at all times that the HR service delivers an efficient and effective service with due regard for value for money aligned to the Units strategic vision.
·       Ensure that HR department staff level and capacity is at the required level to effectively deliver all HR-related activities at the Unit.
·       Effective planning, forecasting, monitoring and management of the HR department budget and promptly reporting any variances to the Chief Operating Officer with proposals for adjustment.
·       Lead the development, implementation and review of HR policies and procedures across all Unit sites.
·       Act as expert advisor on Ugandan legislation affecting HR policies and practices at the Unit
·       Lead and manage Unit HR services that are in compliance with Ugandan law and other regulations, as well as LSHTM and Unit policies and procedures.
·       Ensure the recruitment of staff and development of an appropriate skill set within the HR department that is able to meet changing demands, deliver projects on time and to budget and to improve the quality of service provided across the Unit.
·       Implement strategic HR projects in consultation with the Unit COO.
·       Set, monitor and regularly report on HR department Key Performance Indicators (KPI).
·       Provide regular and adhoc reports to the Unit COO providing accurate and up-to-date data and analyses.
·       Ensure that Unit staff are able to acquire the skill sets and leadership competencies required to achieve the Unit’s strategic objectives and to maintain its excellent reputation.
·       Ensure there is effective communication between the HR department and Unit staff.
·       Ensure that Unit recruitment and remuneration and benefits arrangements enable it to recruit and retain high-caliber staff ensuring there are retention strategies that are benchmarked against similar organizations.
·       Implement processes for performance management and succession planning consistent with the needs, culture and complexity of the organization.
·       Work with the Unit’s Training department to implement activities that facilitate staff development in support of the Unit’s vision and capacity building objectives.
·       Ensure that HR records and databases and related information systems are fit-for-purpose, well-maintained and capable of providing management information promptly and accurately.
·       Ensure that ongoing monitoring of all HR plans and Unit employment policies is undertaken and that accurate, timely, and relevant employment/workforce related data is reported to the Unit Chief Operating Officer to inform strategic decision-making.
·       Provide leadership for employee relations working with line Managers and staff as appropriate to resolve conflict and where appropriate work with appointed external parties (including lawyers where required) on any required legal issues.
·       Ensure that employment cases are managed swiftly and effectively, and all associated corporate risks are raised to the Unit Chief Operating Officer to mitigate any reputational, financial or operational risk.
·       Ensure all staff managed by the post holder are trained and managed to a high level and that they are competent in undertaking all required duties competently.
·       Work with the Unit’s Health & Safety department to ensure that working practices take due regard of the health and safety of employees and visiting persons ensuring controls are in place to adhere to Unit/LSHTM, national and international standards.
·       Stay up to date with changes in HR practices and laws communicating and develop proposals for their implementation.
·       Manage change projects such as the implementation of new HR measures.
·       Conduct staff consultations and surveys to asses impact of proposed measures and monitor overall staff satisfaction through formal surveys and meetings.
·       To provide guidance and assistance to international staff when joining and leaving the Unit
·       To develop strong links between the Unit’s main site in Entebbe and the Field Stations through regular direct communication and meetings.
·       Lead by example and act as strong advocate of the Unit’s core values such as equality and diversity as well as best practices including in the areas of Health & Safety, data protection, and any other legislative requirements.
·       Ensures that HR Standard Operating Procedures (SOPs) are regularly reviewed and changes made as necessary.
·       Ensure that Conflict of Interest guidance and notifications are regularly reviewed, and action taken as appropriate.
·       Actively support the conduct of internal and external audits.
·       Implement and oversee systems to effectively manage annual leave, sick leave and other planned/unplanned absence from work.
·       Regularly review staff insurance cover to maximize staff benefit under the principles of value for money.
·       Benchmark from time to time staff remuneration against comparable institutions in the region.
·       Devise and lead equal opportunity initiatives at the Unit, including gender equity.
·       Act as the Unit’s safe guarding lead.
Service Delivery
It is important that the HR team’s services are delivered in a staff centered manner. This post-holder ensures the department is;
·       Responsive.
·       Promptly communicating to users new developments such as new services, changes to services etc.
·       Pro-actively resolving issues.
·       Upholding high standards of professionalism.
·       Take responsibility for the overall quality of the service delivery.
·       Lead the team's self-assessment process supporting the team in setting targets and agreeing performance indicators for improvement.
Financial Management
Financial management responsibilities of this post include;
·       Managing the HR department budget, including forecasting staff and non-staff cost on an annual basis.
·       Managing/updating the payroll ensuring the correct projects charged for personnel costs.
·       Approval of overtime and on-call allowances for staff in line with Unit policy.
Line Management Responsibilities
The post holder is responsible for managing a dynamic multidisciplinary team. The Head of HR ensures that;
·       Staff are enabled to perform their assigned duties as expected.
·       Staff professional development is nurtured in line with the Unit’s and LSHTM’s capacity building goals.
·       There is a positive and supportive work environment in the department.
·       Staff feel included and valued and their professional feedback and proposals are heard and considered.
·       Staff expectations are clearly communicated.
·       Staff performance is regularly monitored.
·       Conflicts are resolved promptly and decisively.
·       Formal appraisals are conducted within the departments and scientific programmes in line with the Unit’s schedule.
·       Applicable LSHTM and Unit HR policies are being followed at all levels.
·       Participate in the development of equal opportunities, diversity and inclusion.
LSHTM Integration
The Unit has transferred to LSHTM in 2018. The post-holder is expected to support the further integration of the Unit into the School by;
·       Providing updates and information to the Director of Human Resources in London.
·       Providing data and information to other London-based managers as needed.
·       Engage positively and collaboratively with colleagues at the sister Unit in The Gambia, sharing knowledge, documents and experiences as needed.
·       Engage constructively with departments across all LSHTM locations, as needed.
·       Support harmonizationof HR Policies and procedures across LSHTM sites.
·       Undertake any other duties within the grade as set out by the Unit COO.


Qualifications, Skills and Experience:
·       The ideal applicant must hold a Master’s degree in Business Administration, Business Management, Human Resources, or other related field.
·       Bachelor’s degree in Social Sciences, Human Resources, Business Administration, Psychology or other related.
·       Member of a professional body like HRMAU, CIPD, and CHRM.
·       At least eight years’ experience managing an HR Team, with 4 years’ experience at a senior level in a reputable organization.
·       Experience providing HR services in a research setting or a grant-funded environment is desired.
·       Should have significant change management experience and evidence of delivering large change projects.
·       Should have knowledge of HR strategic principles, and updated HR nationally acceptable laws and regulations.
·       Should have knowledge of Ugandan labor laws.
·       Ability to build effective working relationships at all levels.
·       Excellent analytical skills and ability to trouble shoot complex issues.

How to Apply:
Fill an online form accordingly by following the link below and there after submit your application documents to the e-mail below:
Head of Human Resources:

Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.
Please email your application to recruitment@mrcuganda.org. Applications should include academic documents, a cover letter, CV, daytime telephone contact and three traceable professional references. Combine all application documentation into one PDF document. Only shortlisted candidates will be contacted for interview. This position is open to Ugandan nationals only.

NB: Please quote the following position code in the subject line of the email:
·       Head of Human Resources: HHR-520
Strictly follow the application procedure as failure to do so will lead to automatic disqualification.

The applications should be addressed to:

The Recruitment Team,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49,
Entebbe, Uganda.

Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert. Any form of lobbying at any stage will lead to automatic disqualification. By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure. The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.

MRC/UVRI and LSHTM Uganda research Unit is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.

Deadline: 5th June 2020 at 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

Regional Human Resources Partner US Non-profit Careers - IntraHealth International


Organisation: IntraHealth International
Duty Station: Uganda

About US:
IntraHealth International is a non-profit organization based in Chapel Hill, North Carolina, U.S.A. that has been in existence for over 30 years in more than 100 countries and it has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.

Job Summary: The Regional Human Resources Partner implements practices and activities of the Human Resources Management (HRM) Office in a portfolio of countries as assigned, providing a full spectrum of HR services and programs linked to short and long-term organizational needs and objectives. S/he works closely with IntraHealth Corporate Human Resources and Country Leadership Team/s to support the achievement of organizational mission, goals, and objectives through the development, implementation, and management of activities to deliver HR capacity and infrastructure across projects represented in the region. She/he serves as a consultant and provides day to day guidance to country project HR staff and manage their work.

Key Duties and Responsibilities:
Recruiting (15%)
·        Work closely with the local HR Administrators and Proposal Recruiters with regards to managing and overseeing recruiting activities:
·        Job Description writing and banding
·        Salary determination for new hires
·        Personnel Action in Ultipro and issuing of Employment Letters
·        Recruiting in support countries
·        Support country office/project start-up in collaboration with the technical, program, and project teams
·        Ensures that hiring and employment practices are in compliance with organizational and local standards
·        Act as a partner to the organization by understanding the recruiting and interviewing process; counseling managers on candidate selection.
·        Promote and support the organization’s diversity efforts
General Support and Employee Relations (35%)
·        Provide country office/project HR staff both day-to-day operational support and advice on strategic initiatives to help achieve the organization’s business objectives
·        Guides and supports employees and managers across the employee life cycle.
·        Analyze, develop, maintain and ensure compliance with HR policies, procedures and guidelines taking into account the business needs
·        Act as a functional expert and liaison with managers, advising and supporting them on relevant matters relating to HR
·        Support project HR staff in managing the New Hire Orientation Program and oversee effective implementation.
·        Provides country/project HR staff and managers HR policy guidance and interpretation.
·        Oversee field staff compliance/ethics training and tracking and monitor of timesheet compliance.
·        Assist with the development and implementation of HR policies, guidelines and procedures
·        Contributes to the overall HR organizational effort by assisting other HR Partners and HR Teams as necessary to support a high performing Human Resources work team
·        Understand and guide conversations surrounding country laws with guidance of legal experts when needed
·        Ensure legal compliance by monitoring and implementing applicable human resource requirements; conduct investigations; maintaining records; represent the organization at hearings
·        Conduct exit interviews track trends and make recommendations to HR Management
Compensation & Benefits (20%)
·        Serves as local and regional point of contact for compensation and benefits, participates in policy development and implementation,
·        Act as a partner to the organization by assisting managers and the Senior Manager of compensation in updating job requirements and job descriptions for all positions in their designated department or area
·        Collaborates with country/project HR staff to determine salary offers based on approved salary scales, salary survey data for new positions as well as internal equity to ensure competitiveness within the local market
·        Maintain the organization’s pay philosophy by exhibiting a working understanding of how pay is derived; explaining and training on pay basics; assist in preparing pay budgets (if necessary); monitoring and scheduling individual pay actions; recommending, planning, and assisting with implementing pay structure revisions.
·        Support employee benefits programs by exhibiting a working knowledge of the organization’s benefits and answering basic questions.
Performance Management (15%)
·        Provides consultation to managers on talent development and performance management.
·        Ensure planning, monitoring, and appraisal of employee work results by:
·        Training managers to coach and discipline employees
·        Scheduling and participating in management conferences with employees
·        Resolving employee grievances
·        Counseling employees and supervisors
·        Identifies training needs, manages and conducts trainings on topics ranging from HR policies and procedures to professional and leadership skill development
·        Coach and support Project HR staff and managers on managing performance in the workplace.
·        Support Performance discussions and Reviews.
Strategic Partnering (15%)
·        Act as a strategic partner to the organization by understanding mission, vision, values and organizational direction, goals and objectives. Facilitates strategic organizational meetings and provides advice to assigned organizational leadership.
·        Works closely with country office/ project management and employees to improve work relationships, build morale, and increase productivity and retention.
·        Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
·        Maintain employee engagement by being actively involved in employee surveys and focus groups.
·        Support regional staff as an HR Partner and/or mentor/train/coach local HR staff, as assigned.
·        Communicate organizational changes and assists managers and employees, as needed.
·        Develop monthly/quarterly metrics to strategically manage staff turnover.


Qualifications, Skills and Experience: 
·        The ideal candidate for the IntraHealth International Regional Human Resources Partner job placement must hold a Master’s degree plus six (6) or more years of relevant experience; or Bachelor’s degree plus ten (10) or more years of relevant experience in Human Resource Management or similar field from an accredited university OR equivalent years of experience.
·        Demonstrated experience working with HR leadership to implement process improvements, policies and HR programs is required.
·        2+ years international/multi-country HR experience navigating employment laws, regulations, and HR best practices is required.
·        2+ years administrator or advanced user experience with a Human Resources Information Systems (HRIS) is required.
·        Ability to legally work, without sponsorship, in one of the following countries required: Kenya, Uganda, Ethiopia, or Tanzania

Additional Skills and Abilities
·        Must have demonstrated understanding of local and assigned country’s Labor laws, Company Act, NGO Act and other relevant laws.
·        Ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
·        Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
·        Strong organizational skills and attention to detail.
·        Excellent oral and written communication skills in English and fluency in local languages; other languages strongly preferred.
·        Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management.

How to Apply:
All suitably qualified and interested candidates who wish to join are encouraged to apply online at the link below.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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