30 Client Service Officer Job Opportunities - SolarNow

Job Title:         Client Service Officer (30 Job Opportunities) Organization:  SolarNow Duty Station:  Bukwo and Ishaka, Uganda Rep...

Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts
Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts

Fresher Human Resources & Administrative Assistant NGO Jobs - Joint Medical Store (JMS)


Organisation: Joint Medical Store (JMS)
Duty Station: Kampala, Uganda
Reports to: Human Resources Officer

About US:
Joint Medical Store (JMS) is a Church founded private not-for-profit organization whose mission is to supply affordable Quality Health Solutions in an efficient manner assuring a preferential position for Medical Bureaus and Sustainability of Member Health Units.

Job Summary: The Human Resources & Administrative Assistant will mainly provide clerical support to Human Resources and Administrative Department while administering human resources & administrative initiatives and providing logistical support to JMS. He/she will also be responsible for the office and operations management at JMS.

Key Duties and Responsibilities: 
  • Act as a point of contact for all branch administration related issues.
  • Carryout spot checks on cleaning and garbage collection and prepare feedback reports to respective service providers.
  • Prepare all office requirements, purchase requisitions and draft terms of reference as shall be instructed.
  • Receive, store, distribute and replenish stationery, office supplies including corporate wear and staff welfare items.
  • In liaison with records section, take part in the disposal/destruction of expired documents.
  • Act as point of contact for all field staff and resolve their administrative issues including but not limited to motorcycle, fuel, safety gear and airtime issues.
  • Manage airtime and data facilities for approved staff, download and prepare fuel consumption reports in timely manner.
  • Track utility related bills and forward for payment in a timely manner.
  • Devise and maintain office systems, including data management and filing.
  • Initiate the payroll using JMS computerized system - ERP
  • Maintain human resource records, including the computerized data package
  • Draft appointment letters and performance management feedbacks as instructed
  • Follow up on update of staff contracts
  • Manage the compilation and follow up of staff attendance
  • Receive, record, file, sort, tabulate job applications and maintain their security

Key Performance Indicators
  • Human Resource management
  • Human Resource records properly organised and kept
  • Documents typed as required and properly filed
  • Support provided in sorting files, applications and human resource data
  • Provide logistical and administrative support


Qualifications, Skills and Experience: 
  • The ideal candidate for the Joint Medical Store (JMS) Human Resources & Administrative Assistant job placement must hold a Bachelors’ degree in Human Resources Management.
  • Post-graduate Diploma in Human Resource Management
  • Post graduate training in finance and accounting
  • Training of Trainers
  • Training in payroll management using computerised systems
  • Training in Administrative related course
  • At least two years of experience in the provision of human resources and administrative services in a busy organisation
  • Special Knowledge
  • Records Management
  • Uganda Labour Laws
  • Human Resource Management Skills
  • Interpersonal skills
  • Computer skills
  • Communication skills
  • Report writing skills
  • Counselling skills

How to Apply:
All suitably qualified candidates should submit applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only short listed candidates will be contacted. Applications may be hand delivered to JMS Head office Reception Desk or Email to HRA@jms.co.ug

Please address your applications to:

The Manager Human Resource & Administration,
Joint Medical Store P.O. Box 4501 Kampala. Uganda

Deadline: Monday 19th June, 2019 at 5.00pm.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




UN Human Resources Associate Job Careers - United Nations Entity for Gender Equality and the Empowerment of Women (UN Women)


Job Title:        Human Resources Associate
Organization: United Nations Entity for Gender Equality and the Empowerment of Women (UN Women)
Duty Station: Kampala, Uganda
Reports to: Regional HR Specialist

About US:
The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women provides support to Member States’ efforts and priorities in meeting their gender equality goals and for building effective partnerships with Government, civil society and other relevant actors.

Job Summary:  The Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

Key Duties and Responsibilities: 
Administer and implement HR strategies and policies in CO in full compliance with UN Women rules, regulations, and HR policies and guidelines:
  • Provide general, standard information to the management and staff on HR strategies, rules and regulations;
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
  • Prepare written response to queries concerning HR related matters.
Provide HR administrative and logistical services to CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines:
  • Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
  • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
  • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
  • Facilitate responses to audit findings and recommendations;
  • Assume overall responsibility for leave management; record management;
  • Validate and coordinate local payroll and related issues;
  • Facilitate staff separation process;
  • Create/update entries of vendors and POs in ATLAS system.
Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:
  • Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
  • Screen candidates and facilitate and participate in interview panels as necessary;
  • Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
  • Prepare position establishment, liaise with headquarters and assure that action is completed;
  • Provide regular recruitment status reports;
  • Provide advice to local recruitment in programmes/projects when necessary.
Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines:
  • Keenly monitor compliance with the performance appraisal review in the office and staff learning and development;
  • Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Specialist;
  • Coordinate the implementation of wider office learning plan.
Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:
  • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
  • Coordinate the completion and accuracy of monthly personnel validation process;
  • Generate a variety of standard and non-standard statistical and other reports from various databases.
Facilitate knowledge building and knowledge sharing globally:
  • Organize training courses, workshops, information sessions, orientations and consultations for staff;
  • Provide a synthesis of lessons learnt and best practices in HR administration;
  • Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.


Key Performance Indicators:
  • Timely and accurate HR administration;
  • Timely and accurate organization of recruitments;
  • Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues;
  • Timely administrative service delivery to the CO;
  • Up-to-date and secure databases, files and records.

Qualifications, Skills and Experience:
  • The ideal applicant for the United Nations UN Women Human Resources Associate job placement should have completed secondary education. A Bachelor’s degree in HR, Business or Public Administration is an asset.
  • Six years of relevant experience in office administration and/or human resource management;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system.
  • Language: Fluency in English is required; Knowledge of the other UN official working language is an asset.


Competencies
Core Values:
  • Respect for Diversity;
  • Integrity;
  • Professionalism.
Core Competencies:
  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.
Functional Competencies
  • Strong knowledge of HR administration, processes and policies;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to handle information of a confidential nature;
  • Ability to provide inputs to business processes re-engineering, implementation of new systems;
  • Good quantitative skills; ability to produce reports;
  • Strong IT skills.

How to Apply:
All suitably qualified and interested candidates who so desire to join the United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent Click Apply Now.


Deadline: 18th June 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





Human Resource Officer USAID Project Jobs - University Research Co., LLC (URC)


Job Title:      Human Resource Officer
Organization: University Research Co., LLC (URC)
Duty Station: Kampala, Uganda

About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, implements the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.

Job Summary:  The Human Resources Officer is responsible for managing the human resource function for the central based technical and administrative staff for the Project. He/she will be responsible for managing the recruitment and selection process, staff contracts, benefits, and payroll in compliance with USAID and URC regulations.

Key Duties and Responsibilities: 
  • Manage the implementation of the URC Uganda Human Resource management standard operating procedures
  • Develop and manage contracts, files, and payroll processes for project staff;
  • Ensure adherence to local labor laws and practices and support staff enrollment in local benefit plans as appropriate;
  • Tasked with advising management on local labor law related issues and changes thereof e.g. review of URC HRM SOP;
  • Serve as primary point of contact for the staff medical and group personal accident insurance service providers. This includes ensuring that all staff are covered at all times while on URCI RHITES EC employment;
  • Coordinate recruitment process
  • Facilitate orientation of new employees and ensure that the URC and USAID rules/ policies/procedures are well understood by all staff, providing guidance as necessary;
  • Coordinate the staff appraisal and performance evaluation process;
  • Facilitate the separation of employees due to resignation, termination and ensure that all the necessary exit documentation is completed;


Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor's degree in Human Resource Management, Organizational/ Industrial Psychology Organizational Development or other relevant field in Human resources;
  • Possession of a post graduate qualification in a related field is an added advantage;
  • Five to seven years’ experience working in an NGO or business environment with demonstrated Human Resources Management experience and high level of responsibility and integrity;
  • Demonstrated ability to work in teams;
  • Ability to multi- task in a high-paced environment; demonstrated interpersonal and teamwork skills with ability to lead multi-disciplinary teams; excellent organizational, oral and written communication skills;
  • Proficiency with MS Office Suite, with excellent MS Word and Excel skills

How to Apply:
All suitably qualified and interested applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to:

Human Resource Coordinator
University Research Co., LLC - Centre for Human Services Plot 1 Bridge Lane, Mpumudde Division P.O. Box 5053, Jinja, Uganda

E-mail to: HR-RHITES-EC@urc-chs.com

Deadline: 21st June 2019 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.comor find us on our facebook page https://www.facebook.com/UgandanJobline





Administrative Coordinator Jobs - Samasource


Job Title:     Administrative Coordinator
Organisation: Samasource
Duty Station: Kampala, Uganda

About Us:
Samasource is a social enterprise that provides dignified, internet-based work to people living in poverty. We build technology that helps leverage the brain-power of the poor so they can lift themselves out of poverty by providing valuable services to companies around the world. We are a dynamic and growing team with a big vision--to reduce worldwide poverty and its effects through technology. We need the best people to help us achieve it. We like to move fast and get things done. If you join us, you’ll be able to make an immediate impact, connect with some of the brightest people in the fields of social enterprise, impact sourcing, and tech. Samasource is supported by major corporate and philanthropic funders including eBay, Google, Cisco, and the Rockefeller and Ford Foundations.

Job Summary:  The Administrative Coordinator will create and nurture long-term relationships with our clients. We are looking for someone who loves people and loves solving problems. In this role, you will resolve any issues that arise to ensure customers are satisfied with our services. As the first point of contact for all customer enquiries. Your goal will be to help us safeguard our revenue and retain our customers.

Key Duties and Responsibilities: 
  • Assisting in the recruitment process by setting up interviews, sending regrets to unsuccessful interviewees and maintaining related documentation.
  • Assisting in the onboarding process for new employees and separation process for outgoing employees.
  • Creating and maintaining employee personnel files and ensuring all employee related documentation is properly filed on time.
  • Assisting in the performance management process for agents by managing the PIP system
  • Entering data on the HRIS system.
  • Leave Management – advising staff on how to navigate the self-service portal, ensuring all leave applications are made on the system and where necessary validating authenticity of sick notes submitted by staff.
  • Deal with petty cash as and when required and ensure reconciliations are done at the end of the month.
  • Receive and process all expense claim forms and requests for payments.
  • Maintain cash payments book and update it on a regular basis by printing online bank statements.
  • To be responsible for banking of cheques, act as a bank agent to withdraw money for operational use and carry out any other bank errands required.
  • Provide assistance to the monthly management accounts processes.
  • Proper filing of all source documents in an orderly and systematic manner to ensure proper record keeping.
  • To be responsible for accurate asset tracking and ensuring all assets are labelled systematically and recorded in the asset register.
  • Any other duty assigned to you.


Qualifications, Skills and Experience: 
  • A minimum of three years of work experience in HR with strong Finance background·        
  • Proficiency in Microsoft Office Suite.
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Excellent customer service attitude.
  • Certification in Office Management is a plus

How to Apply:
All suitably qualified and interested candidates should send their applications online at the link below.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Senior Human Resource & Administrative Assistant USAID Project Jobs - University Research Co., LLC (URC)


Organization: University Research Co., LLC (URC)
Duty Station: Uganda

About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, implements the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.

Job Summary:  The Senior Human Resources Br Administration Assistant is responsible for providing HR and administrative support to the Human Resource function in line with URC policies and Guidelines.

Key Duties and Responsibilities: 
  • Provide HR support through coordination of recruitment process such as advertising vacancies, collecting CVs, screening candidates, and setting up interviews for selected applicants with the relevant staff on the project.
  • Ensure support staff enrollment in local benefit plans staff i.e. medical and group personal accident insurance service providers as appropriate and follow up invoices for payment;
  • Provide support and follow up the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed;
  • Maintain and update the project/personnel paper and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or need for historical information.;
  • Maintain an updated leave management database;
  • Setup appraisal schedules with line managers for probation & annual appraisal and follow up the submission of the appraisals
  • Ensure Project vehicles have valid insurances; drivers have valid permits; insurance claims are timely processed
  • Identify and verify mechanical defects reported for vehicle repair and maintenance
  • Ensure effective management of inventory/stationary stocks and reconciliations in line with administration guidelines
  • Prepare and coordinate logistical arrangements for project staff travelling outside their region or for international visitors within the region;


Qualifications, Skills and Experience: 
  • The ideal candidates for the Senior Human Resource & Administrative Assistant job must hold a Bachelor’s degree in Human Resource Management, Organizational/Industrial Psychology, Organizational Development or other relevant field in Human resources;
  • Three to five years of experience working in an NGO or business environment with demonstrated Human Resources Management experience and high level of responsibility and integrity;
  • Demonstrated ability to work in teams;
  • Ability to multi-task in a high-paced environment; demonstrated interpersonal arid teamwork skills with ability to lead multi-disciplinary teams;
  • Excellent organizational, oral and written communication skills;
  • Proficiency with MS Office Suite, with excellent MS Word and Excel skills.

How to Apply:
All suitably qualified and interested applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to:

Human Resource Coordinator
University Research Co., LLC - Centre for Human Services Plot 1 Bridge Lane, Mpumudde Division P.O. Box 5053, Jinja, Uganda

E-mail to: HR-RHITES-EC@urc-chs.com

Deadline: 21st June 2019 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.comor find us on our facebook page https://www.facebook.com/UgandanJobline

Related Posts Plugin for WordPress, Blogger...