Consultancy Jobs - Terms of Reference for Annual Data Household Survey - Farm Africa Livestock for Livelihoods (UK Aid Direct) Project in Karamoja, Uganda

  Job Title:      Terms of Reference for Annual Data Household Survey Organisation:   Farm Africa Project Name: Livestock for Livelihoo...

Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts
Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts

Interim Senior Operations and Administrations Officer NGO Jobs - Farm Africa


Job Title:    Interim Senior Operations and Administrations Officer

Organisation: Farm Africa

Duty Station:  Kampala, Uganda

Reports to: Finance and Administration Manager.

Duration & Hours: 4 month full-time, fixed-term contract: March 21 - July 21


About US:

Farm Africa, founded in 1985, is an international non-governmental organization working in Uganda, Ethiopia, Kenya and Tanzania. We drive agricultural and environmental change to improve lives. Our strategy has three pillars: agricultural expertise, management and preservation of ecosystems, and the power of business to drive prosperity. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. Farm Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects.


Job Summary:  The Interim Senior Operations and Administration Officer (SOAO) will be a key member of the Farm Africa Uganda Team. Based in the small but busy country office, the SOAO role is a busy and varied one involving procurement, human resources, logistics, security, IT, finance and facilities management. This is a fixed-term contract to provide maternity cover for the permanent job holder, and it is anticipated that the Interim SOAO will report for duty in early March 2021 accordingly.


Purpose Of The Role

To provide a high standard of operational and administrative support to Farm Africa's country office and project teams in Uganda.


Key Duties and Responsibilities:  The key responsibilities of the Interim Senior Operations and Administrations officer are:

Human Resources

·        Coordinate the advertising of vacancies as requested using appropriate channels

·        Work with field teams to recruit support staff

·        Provide overall, country-wide support with recruitment, including organising interviews, facilitating tests and collecting references and certificates

·        Prepare employment contracts for new staff, and coordinate the induction process as necessary

·        Brief all new staff on safeguarding policies and the Farm Africa Code of Conduct, ensuring that a signed copy of the latter is held on staff members' file

·        Provide international staff with practical support to obtain their work permits

·        Collate and maintain accurate leave and absence records for all Farm Africa Uganda staff

·        Support CD and SMT with running disciplinary processes, acting as minute take as required

Assets and Insurance

·        Create and maintain a database of all Farm Africa vehicles and motorbikes in Uganda, and ensure that they are comprehensively insured at all times

·        Keep a record of all staff members requiring a driving or riding permit to carry out their duties, and ensure that they hold valid permits and copies are held on file

·        With oversight from the FAM, take day to day responsibility for keeping health, workers compensation and all risks insurance policies up to date - adding new staff and assets as required

·        Maintain UCO asset register, and keep an up-to-date record of asset registers for each project office

·        Work closely with field teams to ensure that fuel tracking and analysis reports are prepared and shared on a monthly basis

·        Act as the main contact point for the vehicle tracking software supplier

Administration & Logistics

·        Provide general practical administrative support to facilitate the efficient running of the UCO including facilities mgmt. and oversight of casual staff carrying out domestic and security duties

·        Organise hotels and transport for visitors, support SMT with transport requests

·        Provide wide-ranging administrative and practical support to the Country Director & FAM as reasonably required, including supporting the FAM and CD with the process of renewing operational certificates

·        Work closely with field offices to improve and streamline systems, processes and policies

·        Maintain high standard of filling systems at UCO

IT Support

·        Procurement of laptops and other related equipment for all FA staff in Uganda

·        Ensure that all new laptops are fully configured with relevant software downloaded Ensure that email addresses and necessary logins are set up for all new staff M Act as first point of contact for IT enquires from field staff


·        With support from the Finance & Administration Manage (FAM) lead the procurement process for new projects starting up in Uganda

·        Provide ongoing procurement support to project teams, particularly with regards toitems that need to be sourced from Kampala

·        Create and maintain a list of pre-authorised suppliers for Uganda Country Office (UCO)

Finance Support

·        Manage petty cash for the UCO

·        Conduct monthly petty cash reconciliations

·        Act as a bank agent

·        Responsible for filing hard and soft copies of financial documents including invoices, payment confirmations and receipts

·        Support the FAM with the payment of invoices and preparation of supporting documents


Qualifications, Skills and Experience:


·        The ideal candidate for the Farm Africa Interim Senior Operations and Administrations Officer job placement must hold a Bachelor's Degree in Business Administration, Human Resource Management or other relevant subject.

·        A minimum of three years' experience of providing administrative and/or logistical support within a busy office.

·        Experience of information management and using Microsoft Excel to manage and store data and records

·        Experience of maintaining HR/staff records

·        Experience of leading or supporting procurements of both high and low value items.

·        Experience of coordinating logistics and travel within Uganda and the region

·        Experience of organising meetings and appointments for multiple different staff in an office environment

·        Outstanding attention to detail

·        Excellent IT skills with the ability to pick up new software and programmes quickly

·        Excellent organisational skills with demonstrable ability to establish systems and processes

·        Strong written and verbal communication skills including the ability to communicate with people from a broad range of backgrounds

·        Good working knowledge of Microsoft Office programmes In particular Word, Excel and PowerPoint

·        Able to work under own initiative

·        Honesty and Integrity



·        A practical understanding of Ugandan employment laws

·        Experience of managing office facilities

·        Experience of managing casual staff

·        Experience of supporting with disciplinary hearings and procedures

·        Experience of coordinating recruitment activities, in particular scheduling and organising interviews, and obtaining references

·        Supporting with finance tasks such as preparing invoices for payment

·        Experience of working for an INGO


How to Apply:

All candidates should send an updated CV, salary history and a two-page supporting statement detailing how you meet the person specification to including ‘Interim Senior Operations and Administration Officer ’ in the subject line.


Please DO NOT send additional documents such as certificates and references with your application. Successful candidates ONLY will be required to provide these documents during the referencing process.


Deadline: Tuesday 2nd February 2021 by 5:00pm (EAT)


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Senior Human Resources Officer (SHRO) Job Careers - Atomic Energy Council (AEC)


Job Title:    Senior Human Resources Officer (SHRO)

Organisation: Atomic Energy Council (AEC)

Duty Station:  Kampala, Uganda

Reports to: Secretary & Chief Executive Officer


About US:

The Atomic Energy Council (AEC) is a government statutory body established by the Atomic Energy Act No.24 of 2008, Laws of Uganda to regulate the peaceful applications of ionizing radiation for the protection and safety of the individuals, society and the environment from dangers resulting from ionizing radiation.


Job Summary:  The Senior Human Resources Officer (SHRO) is responsible for providing support to the various Human Resources functions of the Atomic Energy Council (AEC). This will include rolling out AEC's HR Policies and Procedures in various aspects of human resources management. The SHRO will work closely with other Senior Management Team to ensure compliance with AEC administrative standards and with local laws and regulations.


Key Duties and Responsibilities:  

·        Maintain the AEC HRIS database, regularly update employee information and submit reports periodically.

·        Establish and maintain policies on staff recruitment, training, wage structure, promotion and discipline.

·        Plan, monitor and evaluate the implementation of performance management process in the various departments and provide professional guidance inline the AEC HRM manual.

·        Participate in recruitment, selection, orientation and on-boarding of staff in line with the relevant laws and the AEC Human Resource Manual

·        Participate in strategic decisions aimed at development of the AEC strategic action plan.

·        Participate in formulation of department work plans and budget.

·        Carry out staff training needs assessment, coordinate and evaluate staff learning, training and development programs in line with the AEC HRM manual

·        Ensure that payroll is timely and accurately managed.

·        Prepare staff status reports and reviews

·        Deal with employees' grievances, disputes and disciplinary matters and ensure that justice is done

·        Advise on matters pertaining to personnel and general administration.

·        Support the superiors in change management.

·        Establish, interpret and advise staff on application of existing Labor Laws, Human Resource policies, regulations, procedures and administrative directives.

·        Liaise with Trade Unions on matters relating to labor relations.

·        Maintain sound industrial relations and develop effective communication systems.

·        Coordinate staff welfare, motivation and relationship initiatives and other benefit schemes.

·        Coordinate availability of medical services for employees under Medical Insurance Schemes.

·        Provide guidance and counseling to staff in line with AEC HRM manual.

·        Maintain and ensure an accessible, central filing system; ensure orderly archiving of official human resource documents.

·        Ensure that office buildings and all other property such as office equipment are properly maintained.

·        Perform other work-related duties that may be assigned from time to time by the superiors or any other designated person.


Qualifications, Skills and Experience:

·        The applicant must hold an Honours Bachelor's Degree (Second Class Upper and above) in Human Resource Management, Social Sciences, Social Work and Social Administration, Arts or Business Administration (Human Resource Management option) or any other related field.

·        A post graduate diploma in Human Resource Management and /or a Master's Degree in Human Resources Management is an added advantage.

·        At least five years of relevant work experience in the area of human resources management of which at least three (3) years at a senior level with a reputable organization.

·        Good knowledge of Uganda Employment laws

·        Proven skills in administration and human resources management.

·        High degree of integrity and responsibility

·        Strong interpersonal and communication skills.

·        Decision making skills.

·        Discretion and understanding of confidentiality issues

·        Problem diagnosis & solving skills.

·        Good analytical and conflict management skills

·        Leadership skills in managing people and operations.

·        Mature Judgment, counseling and guidance skills.

·        Commitment to consistently improving and developing innovative HR solutions in response to HR challenges.

·        Conversant with HRIS.

·        Age: 35-45 years


How to Apply:

If you meet the requirements, send an application letter, CV with at least three referees, copies of your certified academic certificates & transcripts and testimonials, photocopy of the national identity card to or Hand deliver to;


Atomic Energy Council,

Plot 29/33, Amber House,

Kampala Road.


Address the letter to;


The Secretary & Chief Executive Officer,

Atomic Energy Council,

Plot 29/33 Amber House, Kampala Road,

P. O. Box 7044,



Deadline: Friday 22nd January 2021 by 5:00pm.


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Human Resource Officer Job Opportunities - Uganda Business and Technical Examinations Board (UBTEB)


Job Title:    Human Resource Officer

Organisation: Uganda Business and Technical Examinations Board (UBTEB)

Duty Station:  Kampala, Uganda

Reports to: Senior Human Resource Officer

Ref No: UBTEB/HRM-EXT/012/01/2021


About US:

Uganda Business and Technical Examinations Board (UBTEB) is one of the national Assessment Boards in Uganda. This is a professional Examinations Board with the mandate to streamline, regulate, coordinate and conduct credible examinations and award Certificates and Diplomas in the Business, Technical and Vocational professions. The Board therefore conducts Business, Technical and Vocational examinations, including Applied Science specialties such as Biological Sciences (Agricultural, Fisheries, Wildlife, Forestry, Bee keeping and other related fields), Physical Sciences (Meteorology, Surveys and Land Management, and other related fields), Cooperative, Social Development, Hotel, Catering and Tourism.


Job Summary:  The Human Resource Officer will provide support in the implementation of the human resource policies, regulations and practices for the achievement of Board's objectives.


Key Duties and Responsibilities:  

·        Participate in the organisation of recruitment, selection and other related processes;

·        Assist in the preparation of appointments, contracts, confirmation and other related correspondences;

·        Assist in the preparation of fringe benefits, allowances and staff welfare;

·        Support event coordination and organizing functions and meetings for the UBTEB;

·        Participate in the preparation of unit work plans, budgets and performance reports;

·        Support in the preparation of staff training needs assessment, design training plans and implement training;

·        Maintain personnel data in form of staff list, staff personal files and other personnel tools such as leave roster, contracts renewal;

·        Assist in the preparation of the staff payroll.

·        Perform any other duties as assigned by the supervisor.


Qualifications, Skills and Experience:

·        An Honours Bachelor's Degree in Human Resource Management or Industrial Psychology or other degree with Human Resource Management option from a recognized Institution.

·        A Certificate in Administrative Officer's Law Course from Law Development Centre or equivalent is an added advantage.

·        A minimum of two (2) years' experience in Human Resource Management in a reputable organization

·        Analytical skills

·        Counselling and guidance skills

·        Coaching skills

·        Communication and interpersonal skills

·        Integrity

·        Computer skills

·        Age: 25 - 40 years


How to Apply:

All candidates should send three sets of handwritten applications with detailed CVs and photocopies of Academic Certificates, Testimonials, Transcripts and/or Result slips; Three (3) most recent and clear passport size photographs, Names and addresses of two referees, A letter of recommendation from the current or most recent employer, telephone contacts and emails of both the applicant and the referees; should be submitted in sealed envelopes and hand delivered not later  to the address indicated below. The Job title and Reference Number should be clearly written on the top left corner of the envelope. Applications should be addressed to;


The Executive Secretary,

Uganda Business and Technical Examinations Board;

Plot 7 Valley Drive, Ntinda;

P. O. Box 1499;

Kampala - Uganda.


NB: Only successful applicants will be contacted.


Deadline: 23rd January, 2021 by 5.00pm


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