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Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts
Showing posts with label Human Resources ( HR ) Jobs in Uganda. Show all posts

UN Human Resources / Admin Analyst Job Opportunity - United Nations Population Fund (UNFPA)

Job Title:      Human Resources/Admin Analyst
Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Reports to: International Operations Manager

About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every birth is safe, and every young person's potential is fulfilled. UNFPA expands the possibilities for women and young people to lead healthy and productive lives. Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.

Job Summary:  The Human Resources and Administrative Analyst ensures effective delivery of HR and Administrative services in the Uganda Country Office (CO). The HR and Administrative Analyst interprets and applies HR and Administrative policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR and Administrative issues. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-Integrated Field Support Presence / projects. S/he supervises clerical and support staff.  The HR and Administrative Analyst delivers quality services in HR, administration and finance to internal and external clients mastering all relevant rules, guidelines, processes and procedures.

Key Duties and Responsibilities: 
Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
  • Ensure full compliance of HR recording and reporting systems in line with UNFPA rules and regulations in coordination with senior management of the CO, UNFPA Headquarters and UNDP Country Office
  • Review policy changes from headquarters, and brief the senior management on the feasibility and appropriateness to local conditions
  • Implement an effective internal control mechanisms and proper functioning of the HR management system
  • Map CO HR business processes and elaborate on the content of internal Standard Operating Procedures in HR management
  • Provide advice and information on corporate strategies, changes in personnel rules, contractual modalities, entitlements and change management processes
  • Ensures an effective administrative system in country office focusing on  achievement of the following  results:
  • Adapts processes and procedures, anticipates and manages operational requirements of programme/ project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery.
  • Prepares and monitors the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Proposes procedures to improve internal controls and efficiency and respond to audit issues.
  • Implements corporate systems and applications in support of the management of management of assets, security, and human resource management and country office operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff.
  • Implement corporate systems to improve the procurement processes for the office and Integrated Field Support in procuring project equipment, supplies and services; recommends procurement decisions for management’s consideration. Contributes to the smooth running of the office by ensuring provision and maintenance of services and supplies following-up processes and ensure an up-to-date inventory and records of assets/file.
  • Reviews and prepares material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.
  • Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.
Provides support to human resources management focusing on achievement of the following results:
  • Organize and implement recruitment processes for staff, including drafting job description, provision of input to job classification process, preparation of vacancy announcement and advertisement, screening of candidates, participation in interview panel and preparation of its proceedings/minutes, and preparation of recommendations to senior management on each recruitment case
  • Prepare required recruitment submissions to the Compliance Review Board
  • In co-ordination with UNDP, determine the entitlements of national staff in accordance with UNFPA policies and procedures; prepare their contracts and related documents for the newly recruited staff (Fixed-Term and Service Contracts)
  • Create/Update positions in Atlas (UNFPA global HR system); link positions to COA and update COA information; set up vendor; perform the functions of Admin.HR/Position Administrator and Absence Processor in Atlas; follow up timely with finance staff on Global Payroll issues
  • Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas
  • Maintain and update the CO staffing table and the CO organizational chart
  • Maintain and update the personnel files with all required documentations
  • Maintain attendance and leave records
  • Follow up on all national staff contractual status and ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations
  • Ensure job descriptions for all posts are up-to-date, properly recorded and duly classified
  • Undertake visits to sub-offices to provide personnel service training and support supervision to establish and/or review systems and procedures for compliance with policies and procedures; and prepares reports and recommendations
  • Maintain and update roster of qualified candidates by skills/functional areas for long and short-term assignments
  • Prepare contracts for consultants, in consultation with related program staff and ensure all requirements and supporting documentation are on files, and captured in the consultants monitoring tool; liaise with the program staff on the implementation of and payment for the consultancy contracts and ensure evaluation reports are finalized in ATLAS at the end of the consultancy
  • Prepare routine correspondence and special reports as required on general administration or specialized tasks that may be of a confidential nature within the area of HR responsibility
  • Liaise with other UN resident agencies in the implementation of the UN caring for us policy
  • Liaise with CO security focal point and UN security advisor on issues related to staff security
Provides support to proper staff performance management and career development focusing on achievement of the following results:
  • Facilitate and monitor the performance appraisal processes and maintenance of the related documents on files
  • Monitor potential staff relations or personnel problem areas and keep senior management informed of situations and recommends courses of action
  • Provide on-going counselling on HR issues to all categories of staff
  • Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Participate in preparation of the office Training Plan and support staff in developing individual learning plans in consultation with the senior management and supervisors
  • Arrange and prepare induction/briefing material and provide briefing and orientation to the newly recruited staff on personnel and administrative procedures and requirements (payments, opening of bank accounts, and the like)
  • Organize training sessions on HR issues for all staff; advise and inform all staff on the correct application and interpretation of UNFPA personnel policies and procedures
  • Organize annual staff retreat
  • Synthesize and document lessons learnt and best practices in HR

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNFPA Human Resources/Admin Analyst job opportunity should hold a Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
  • Professional experience at the national or international level in providing Administrative/Finance and HR advisory services and/or managing staff and operational systems an advantage.
  • Previous experience in the usage of computers and office software packages (MS Word, PowerPoint, Excel, etc) and experience in handling of web based management systems and a good command in Atlas is an asset
  • Extensive knowledge and understanding of the UN system in general and especially UNFPA mandate, its policies and operations and current development topics and political issues in Uganda an added advantage.
  • Language: Excellent oral and written communications and editing skills in English; Fluency in national language of the duty station and Knowledge in other UN languages is an asset.

Functional Competencies:
Knowledge Management and Learning
  • Shares knowledge and experience and contributes to UNFPA practice areas
  • Develops deep understanding in HR Management
  • Promotes a learning environment in the office
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Ability to provide analytical inputs to strategic planning, results-based management and reporting
  • Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale
  • Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
  • Strong IT skills, knowledge of Atlas is required
  • Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change
Management and Leadership:
  • Focuses on impact and result for the client
  • Leads teams effectively and shows conflict resolution skills
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Responds positively to critical feedback
  • Solicits feedback from staff about the impact of his/her own behavior

N.B: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

How to Apply:
All interested applicants who wish to join the United Nations Population Fund (UNFPA) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Deadline: 28th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Administrative Assistant Job Opportunities - Platinum Credit (U) Ltd

Job Title:    Administrative Assistant  
Organisation: Platinum Credit (U) Ltd
Duty Station: Kampala, Uganda

About Us:
Platinum Credit (U) Ltd is a subsidiary of Platcorp Holdings Ltd which operates as a holding company and through its subsidiaries provides emergency loans to individuals in the East African region. They are a leading Regional Micro Finance Company providing emergency loans to employed individuals in Eastern Africa with a branch network in Uganda, Kenya and Tanzania. Platinum Credit (U) Ltd has introduced a new product available to formally employed persons working in the Private Sector.

Job Summary:  The Administrative Assistant will be responsible for handling HR related tasks for Sales Representatives.

Key Duties and Responsibilities: 
  • Managing recruitment of Sales Representatives in line with company rules and policies.
  • In charge of welfare for Sales Representatives.
  • The Administrative Assistant will be tasked with handling disputes and grievances.
  • Following up on performance for Sales Representatives.
  • Maintaining employee files in line with company rules and policies.
  • Preparing daily, weekly and monthly reports as advised by management.
  • Training of new staff among others.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Platinum Credit (U) Ltd Administrative Assistant job must hold a Degree in Business Administration, Human Resource Management and any other relevant field.
  • One year of experience in a similar position.
  • Computer literacy skills
  • Good leadership and supervisory skills.
  • Excellent numerical and analytical skills.
  • Excellent interpersonal and communication skills.

How to Apply:
All suitably qualified and interested candidates should send their applications, detailed CVs (in Ms Word format) and testimonials (in PDF format) to the address below; (total email size should not exceed 2MB)

The Ag. HR Manager,
Platinum Credit (U) Ltd

Send your application to: info@platinumcredit.co.ug 

Deadline: 30th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Operations Officer NGO Job Opportunities - Dwelling Places (DP)

Job Title:          Operations Officer 
Organisation: Dwelling Places (DP)
Duty Station: Kampala, Uganda
Reports to: Human Resource Manager

About US:
Dwelling Places (DP) is a registered Christian Non Governmental Organization
(NGO) which specialises in the rescue, rehabilitation, reconciliation, resettlement and follow-up of children living on the streets. The overall objective of DP is to have a society where every child has a chest to rest their head on and a place to call home.

Job Summary:    The Operations Officer will provide operational and technical support in the following areas but not limited to, General maintenance, constructions, general repairs, security, devotions, vehicles, volunteer’s program with effectiveness and efficiency.

Key Duties and Responsibilities: 
·         Ensure that all DP Vehicles, generators are managed and well maintained.
·         Supervise the use of logbooks, develop and share weekly travel schedules to ensure fuel and funds are efficiently used.
·         Ensure a staff travel policy is developed and implemented. Supervise routine cleaning of cars.
Maintenance and Construction:
·         Supervise the maintenance of furniture, equipment, vehicles.
·         Ensure all premises are properly maintained. Supervise all construction work at hand occasionally participating in the work, being present at the site at least once weekly to ensure construction progress.
·         Maintain a work-log for tasks & activities accomplished each day.
Repairs: Maintain an updated list of renovations, repairs, broken equipment and liaise with departments to ensure timely responses.
Devotions: Ensure DP staff and children are spiritually supported through organizing daily devotions, prayer retreats, inviting preachers and ensuring staff participate in devotions. 
·         Ensure the general security of all DP premises and assets is improved.
·         Recruit credible security service, sensitize staff on security measures required for the security of the organization.
Requisitions: Raise administrative requisitions and follow up to ensure funds are gotten in time as needed.
Supervision: Supervise all administrative functions and stand in for the HR/Administrative Manager in controlling all HR/administrative functions.
Work plans and Budgets:
·         Participate in the preparation and management of work plans, budgets and reviews
·         Assist in budget allocation and expense management for all the operational activities of the organisation.
·         Ensure that operational activities are executed within allotted budget and timelines.
Reporting: Write administration reports in a timely manner.
·         Support in organization of special events e.g. seminars, workshops, retreats and other staff related functions.
·         Conduct regular operational reviews and audits for preventive maintenance hold regular meetings with staff to discuss operational updates, ideas and issues while ensuring operational complaints are handled and resolved accurately and quickly.
·         Provide excellent client service in order to build and maintain strong relationship with the children parents and the general public
·         Assist the HR office in recruitment, selection, placement, orientation and retention of staff
·         Supervise the driver, security guards, casual workers and other volunteers
·         Participate in the purchase of inventory and other office necessities supervise and monitor inventory usage.

Qualifications, Skills and Experience:
·         The ideal candidate should preferably hold a University degree in business management.
·         Three years’ experience in the Administration/Project planning, Human resources or accounting profession.
·         The applicant must be born again and must be in alignment with the values, vision and mission of Dwelling places in general
·         Fluency in written and spoken English
·         Strong interpersonal, communication and organizational skills
·         Ability to negotiate and reach an acceptable compromise/solution amongst all levels in the organization
·         Computer proficiency in MS office suite and outlook.

How to Apply:
All suitably qualified and interested candidates are encouraged to send the following;
  • A handwritten application letter with and updated CV with academic qualifications
·         A pastor’s letter, LC1 Letter and letter of recommendation from previous employer
·         Two passport size photos

Deliver your applications to: Dwelling Places Head Office - Off Nalukolongo Masaka road near Mutundwe Police Station between 8:30 am to 5:00 pm Monday to Friday or email to: hr.dwellingplaces@gmail.com or call 0312-513701

Deadline: 22nd June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

3 Administrative Assistant – HR Job Opportunities - Mota-Engil Africa (Construction Company)

Organisation: Mota-Engil Africa
Duty Station: Kampala, Uganda

About US:
Mota-Engil is a Portuguese group in the sectors of civil construction, public works, port operations, waste, water, and logistics.  The Mota-Engil Group comprises 228 companies within three major business areas – Engineering and construction, Environment and Services and Transport concessions – operating in 21 countries through its branches and subsidiaries, including Mota-Engil Engenharia e Construção, S.A., Tertir, SUMA, INDAQUA  Manvia, Vibeiras, Ascendi and Martifer.

Qualifications, Skills and Experience:  
  • The Administrative Assistant – HR must hold a Degree in a relevant field
  • At least three years of working experience preferably in the Civil Construction Sector

How to Apply:
All candidates are encouraged to submit their applications with updated CVs, academic documents and recommendation letters to the address below:

Plot 4, Upper Kololo Terrace,
P.O. Box 8453, Kololo, Kampala – Uganda

Email to: info@mota-engil.ug

Deadline: 30th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Head of HR Employment Opportunity - Cairo International Bank Limited (CIB)

Job Title:    Head of HR
Organization: Cairo International Bank Limited (CIB)
Duty Station: Kampala, Uganda
Reports to: Managing Director

About US:
Cairo International Bank Limited (CIB) is a bank that has been operating in Uganda since September 1995, and regulated by the Bank of Uganda, offering a full range of banking services including; deposit taking, lending, treasury and trade finance services.

Job Summary: The Head of HR will provide leadership and overall oversight in the HR Department ensuring all key areas of recruitment. Staff development and training, HR Administration, Performance management are done efficiently and effectively.

Key Duties and Responsibilities: 
  • Oversee and Supervise the Human resources function of the Bank
  • Develop and update human resources management policies and procedures that reflect market best practice, promote employee motivation and retention
  • Responsibility for Recruitment, selection and talent management; hence, develop and implement relevant policies, processes and procedures, ensure that these are implemented and monitor to ensure that the required results are achieved
  • Prepare and manage the Human Resource Budgets and costs on staff related matters to ensure that these are utilized in an optimal manner and opportunities for savings are identified and realized whenever possible.
  • Development and implement a credible succession plan and put in place processes to continuously develop it
  • Develop and implement through line Managers, optimal performance management systems and processes that will enable the bank to align employee activities to organizational goals Oversee the provision of training and staff capacity development initiates to enable the bank have a highly skilled and productive staff
  • Manage the Employee Benefits and suggest to management new and better benefits to motivate and retain staff
  • Oversee the implementation of the staff code of conduct and disciplinary processes.
  • Provide career guidance and staff counselling services.

Qualifications, Skills and Experience: 
  • The applicant for the Cairo International Bank Head of HR job must hold a good bachelor’s degree in Human Resource management ,social sciences, social work and social administration or a relevant field with HR specialization
  • Relevant master's degree or post graduate diploma with an HR bias
  • Membership to the professional body is an added advantage     
  • Seven years of experience in HR and at least five years of experience at HR managerial level in a busy work environment.
  • Good communication skills
  • Organizing skills
  • Interpersonal skills
  • Negotiation skills
  • Microsoft skills and knowledge of HRIS
  • Conflict Management and problem solving skills
  • Leadership, staff development and innovation of staff are essential
  • Knowledge of man power planning and performance management
  • Personal Competencies: Strategic thinking, conceptual thinking, leadership orientation, Development orientation and results orientation.

How to Apply: 
All suitably qualified and interested candidates should send their applications including a curriculum vitae, copies of academic and professional qualifications and one most recent passport-size photograph. Please send applications to the following address;

Cairo International Bank Limited,
Plot 30, Kampala Road,
P.O. Box 7052 Kampala. Uganda

Deadline: 22nd June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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