Fresher A' Level Receptionist UN Job Opportunities - United Nations Population Fund (UNFPA)

Job Title:       Receptionist   (Re-advertised)  Organization:  United Nations Population Fund (UNFPA) Duty Station:  Kampala, Uganda ...

Showing posts with label Finance Jobs in Uganda. Show all posts
Showing posts with label Finance Jobs in Uganda. Show all posts

Accountant - Partner Projects NGO Jobs - Welthungerhilfe (WHH)

Organisation: Welthungerhilfe (WHH)
Duty Station:  Uganda
Reports to: Project Manager

About US:
Welthungerhilfe (WHH), founded in 1962, is today one of the biggest Non- Governmental Aid and development agencies in Germany. We campaign against worldwide hunger and for sustainable food and nutrition security by promoting site-appropriate farming, establishing access to clean water, sanitation and hygiene, improving healthcare and education for people living in rural areas as well as promoting skills development for youth, in Uganda,

Job Summary:  The Accountant - Partner Projects will mainly manage the Partner Project’s accounting and financial controlling.

Key Duties and Responsibilities: 
  • Manage the Partner Projects and Projects Accounting
  • Assist assigned partner project in compiling finance reports and check on partner’s other administrative and reporting requirements as well on regular basis
  • Perform administrative and human roles in the office
  • Capacity building and support of implementing partners through training and ensure that all partners have an in-depth understanding of the financial procedures and are equipped to apply it
  • Coordinating with the partner accountants and cashiers on cash flow management and controls
  • Provide support in partner project annual/monthly financial planning
  • Draft financial reports to Donors
  • Maintain accounting related data based on the current accounting software
  • Prepare vouchers for book keeping and indicate their cost classification
  • Verify correctness of vouchers including supporting documents
  • Prepare financial weekly updates, monthly reports and any other reports as requested
  • Receivable and Payable management monitor invoices and follow up on outstanding issues and balances
  • Ensuring timely planning of external audits as required together with the head of the partner project
  • Processing payments to vendors, suppliers and service providers of partner requirements
  • Ensuring proper filing system is in place for all accounting documents and files
  • Preparation, review and dispatch of reports to Country office.
  • Control Financial Transactions of Partner Projects
  • Monitor the cash flow situation and fund requests of the Partner project
  • Verify the correctness of the cash book and bank book transactions and report correctness
  • Verify the numerical correctness of contracts and execute payments
  • Monitor the Partner project compliance on deductions and payment of statutory taxes
  • Provide necessary documents and reports for internal controlling
  • Assist the Partner Project’s Financial Management
  • Provide necessary documents for the partner projects financial planning, accountability policies and procedures
  • Immediately report all problems involving finances and regulations
  • File all important documents regarding the partner project’s accounting and finances
  • Assist prepare financial declarations to the authorities
  • Assist the Project Manager in any other task if need

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s Degree in Accounting, Finance, Management or
  • Business
  • At least three years of experience working with donor funded programs and partner NGOs
  • Proven experience in Finance Management with good knowledge of preparation of donor reports
  • Proven experience in use of Computerized Financial software and accounting programs
  • Minimum of 3 years of work experience with an international NGO.
  • Proven experience working in a supervisory position
  • Previous experience of working independently and result-oriented
  • Team work, flexibility and willingness to travel extensively to the different project locations
  • Demonstrated personal accountability and drive to serve others.
  • Strong organizational, planning and time-management skills, detail- oriented
  • Information dissemination skills, ability to understand, explain and contextualize
  • Able to prioritize work, multi-task and meet deadlines.
  • Able to analyze problems and design solutions at strategic and functional levels.
  • Ability to work effectively under pressure
  • High integrity and willingness to conduct her/himself transparently

How to Apply:
All suitably qualified and interested applicants should submit their applications with a detailed CV contact detail including telephone numbers of reference persons (max. 3 pages) and a one-page motivation letter by hand to Welthungerhilfe Arua Office

Deadline: 20th February 2019 by 05:00pm.

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Finance Director Non-profit Careers - ActionAid

Job Title:        Finance Director
Organisation: ActionAid
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
ActionAid is an International Development Agency working in over 50 countries in Africa, Asia, Latin America and the Caribbean. ActionAid Uganda's mission is to achieve social Justice, gender equality, and poverty eradication by working with people living in extreme poverty and exclusion, their communities, people’s organisations, activists, social movements and their supporters.

Job Summary:  The Finance Director will provide strategic leadership in financial management in line with AAU and AAI strategies, policies, procedures, statutory laws and international financial standards. 

Key Duties and Responsibilities:  
Development of plans and budgets
  • Lead in the development of plans and budgets in line with AAI/AAU policies
  • Review AAU Finance Strategy, identify the annual strategic financial implications for AAU
  • Lead the process of financial forecasting for the country strategy and initiate the development of an appropriate financial strategy.
  • Prepare a forecast of sponsorship income, project funding and local funding.
  • Review consolidate and present for approval detailed income and expenditure budgets and summary budget tables.
  • Review and update Resource Allocation Framework for effective allocation of financial resources.
  • Develop planning and budgeting guidelines
Development and enforcement of internal controls
  • Develop and implement an internal control system to maintain the financial integrity and compliance with AAU policies, procedures and national laws
  • Develop internal control policies and procedures and monitor compliance.
  • Review and disseminate changes /updates in Finance Manual 
  • Review period end processes and procedures
  • Ascertain the effectiveness of internal controls, review as necessary and ensure compliance in all finance and accounting work
Expenditure Approvals
  • Review and approve expenditures and other financial related transactions in line with the financial policies and procedures.
  • Approve expenditures and authorize payments by cheque, web-banking and other approved systems,
  • Check and approve bank and ledger reconciliations.
  • Review and approve cash flow requests and remittances
Financial Reporting
  • Develop and implement financial reporting systems in line with financial frameworks, policies and procedures
  • Develop frameworks for financial management reporting and communicate to the teams
  • Review and submit financial management report regarding the activities of AAU to the CD
  • Ensure donor reporting as per guidelines
  • Review reporting systems for effectiveness in supporting AAU Programmes and recommend implementation
Provision of technical advice and support
  • Provide technical advice and support on the Programme financial matters to the CD and other points staff as required
  • Participate in the CMT and make presentations to the Board advice on optimal resource utilization and strategic decision making
  • Implement and report key actions agreed on
  • Implement the financial policy and procedural manual
  • Provide guidance on the exchange rate movements, inflation trends and other macro-economic factors
  • Offer technical advice on cost control and overheads
Grants and contract management
  • Provide support and guidance to grants and contracts management to ensure adherence to AAI requirements
  • Review donor reports for compliance
  • Review donor agreements
  • Review and approve donor management tracking tool for compliance with expectations
  • Attend to donor queries, concerns and requirements
  • Review and approve contracts from the finance management perspective
Internal and External Audits
  • Coordinate the internal and external audit engagements in line with the AAU policies and International financial reporting standards
  • Ensure preparation and submission of financial statement to Auditors
  • Coordinate and monitor the implementation of audit recommendations
  • Review and discuss the agreement terms for External Auditors
Integrity of the accounting system
  • Ensure the integrity of accounting systems and data security
  • Ensure timely renewal of licenses, access and authorization of computerized accounting systems including SUN /VISION/ TMI
  • Ensure periodic data backups for financial statements
  • Review system versatility (as well as system improvement proposals) and identify system weaknesses and flaws and recommend changes to the relevant development project teams
Strategic Decision Making
  • Contribute to strategic decision making to support the Board
  • Contribute to the CMT agenda
  • Contribute to the Board’s decision making through CMT by providing financial perspectives
  • Implement and follow-up on CMT key actions with the Finance Directorate
  • Represent management in the Finance committee of the Board
Employee relations and staff management
  • Supervise, mentor and motivate staff within the department while setting clear performance targets for staff in department
  • Lead the development and implementation of work plans and budgets for Finance function and activities to achieve set goals
  • Set staff performance targets and conduct appraisals as required in accordance with the HR manual
  • Ensure that the Finance function are adequately resourced, and their performance managed to adequately support the strategy
  • Organize and plan for staff development and training
  • Prepare, agree and communicate leave plan and ensure adequate cover and staff in the event of absence of staff on leave.

Qualifications, Skills and Experience:
  • The applicant for the ActionAid Finance Director job placement must hold a Bachelor’s Degree in Commerce, or Business Administration (Accounting) or any other relevant qualification
  • Must be a member to a professional Accounting body (ACCA, CPA, ACA, CIMA etc.)
  • A Master’s Degree in Business Administration (MBA), Finance and Accounting is an added advantage
  • A minimum of eight to ten years of sound technical knowledge and work experience in a reputable organisation
  • Experience of no less than 5 years with a reputable NGO/INGO in a Senior Management Position
  • Experience of working in non-governmental Organizations is an advantage
  • Practical experience in using computerized financial accounting packages

  • Financial management skills
  • Budgeting and budgetary control skills
  • Analytical skills
  • Strategic planning skills
  • Communication and networking
  • Donor/contract management skills
  • Transformative feminist Leadership skills
  • Computer proficiency, knowledge of accounting packages
  • Ability to establish critical working relationships
  • Ability to promote and safeguard AAU policies
  • Ability to conduct power analysis

How to Apply:
All qualified and interested candidates should deliver their application letters, CVs and copies of Academic documents with details of at least three (3) referees one of which shall be from your most recent employer. The complete applications should be hand delivered or sent by email to addressed to: The Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot 2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676 Kampala. Uganda.

NB:  All Applications sent by email should clearly indicate the position title in the subject line.

Deadline:  22nd February 2019

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Several No Experience Diploma Jobs - Fakes Desk Marshals - Anti-Counterfeit Network (ACN)

Organisation: Anti-Counterfeit Network (ACN)
Duty Station: Kampala, Uganda

About US:
The Anti-Counterfeit Network (ACN) is a Civil Society Organization committed to bridging the intervention gaps between the multiple stakeholders that affect and/or are being affected by counterfeits, fake products and other forms of illicit trade. One of the major factors which is driving the prevalence of counterfeits on the market is the difficulty for consumers and sometimes traders and Regulators to differentiate between genuine, expired, or fake products and services.

Job Summary:  The Fakes Desk - manned by Fakes Desk Marshals - provides a redemptive platform where consumers or traders can easily report identified fakes and seek redress. Furthermore, the Fakes Desk is intended to promote a culture of vigilance against counterfeits by all stakeholders. In preparation for the March 2019 launch of the Fakes Desk, ACN is in the process of recruiting Fakes Desk Marshals starting with Kampala before spreading out countrywide as resources become available. We are looking for intelligent, honest and physically fit young men and women to manage and coordinate the Fakes Desk activities.

Qualifications, Skills and Experience: 
  • The applicant must hold a Diploma in Business Administration or its equivalent.
  • Must have strong customer service and conversation skills with ability to make friends easily.
  • Must be a quick learner and passionate about work
  • Ability to hold a conversation in Luganda and English.

How to Apply:
  • Write and attach a one-page Application letter addressed to the Manager Operations for the Fakes Desk Marshal vacancy.
  • Attach your CV or profile along with a photocopy of your National Identity Card or Passport and copies of academic documents
  • Attach a full body photograph of yourself together with your academic qualifications •Attach a recommendation letter from a community leader who can ascertain that you are an intelligent, honest and friendly person of admirable character.

Please send your application package to Note that only shortlisted candidates will be contacted. Anti-Counterfeit Network Ltd, Plot 50 Windsor Crescent, Kololo, P.O. Box 6074 Kampala, Uganda,
Office Tel: +256 393 216402

Deadline: 13th February 2019

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Consortia Coordinator Non-profit Careers - Danish Refugee Council (DRC)

Job Title:    Consortia Coordinator
Organisation: Danish Refugee Council (DRC)
Duty Station:  Kampala, Uganda
Reports to: Country Director

About US:
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

Job Summary:  The Consortia Coordinator (CC), employed by DRC and reporting to the DRC Country Director, will be expected to lead the implementation of the project on behalf of the Consortium of 3 NGOs (DRC, LWF, and ACF) focusing on multipurpose cash transfer, WASH and shelter construction through combined needs based and people centre approaches. The CC will be providing leadership to the project and its activities, oversee smooth implementation of the project through the members of the Consortium, and oversee the administration and implementation of the grant in line with ECHO procedures. The CC will be supported by Programme Management Unit (PMU) to support these tasks. The CC will have financial and human resource management oversight and will provide strategic leadership in Monitoring, Evaluation, Accountability and Learning (MEAL). The ECHO Consortia Coordinator is responsible for the following detailed tasks within the framework of DRC standard regulations and operational procedures (including the Code of Conduct, The DRC Assistance Framework, the DRC Programme Manual and administrative regulations), approved programme documents, donor contracts and applicable Ugandan laws:

Key Duties and Responsibilities: 
Project management:
  • Management and implementation of the project, with an emphasis on ensuring timely and high quality achievement of the project goal and objectives by the respective Consortium partners.
  • Ensure monitoring systems are in place, including gathering data for case studies and lessons learned
  • Provide guidance on implementation of a basic needs approach with specific focus on cash based programming, ensuring that all partners utilize the same targeting/monitoring approaches and tools
  • Ensuring that the Partners implement the project as stipulated in their proposals and as per the work plans presented and ensure that the spending rates of the project are commensurate with the project spending plans.
  • Develop partners’ project progress reporting and financial expenditure tools and train the partners on use of these.
  • Ensuring that  partners provide monthly output trackers and consolidate to provide monthly status updates on the Consortium's progress, challenges and planned mitigation measures.
  • Troubleshoot any challenges with project implementation in consultation with the partners and bring this to attention of the partners in a timely manner with the highest authority of the partner in country.
  • Lead and manage the Programme Management Unit (PMU) including grants, finance and MEAL functions. 
  • Seek advice from the Head of Programs (HOP) on the program implementation methodology and approaches and keep the HOP and CD updated on the program progress
Financial management:
  • Ensuring that the partners have sound financial management in place.
  • Liaise with ECHO to get a good understanding of the financial procedures and ensuring that the partners comply with ECHO financial regulations
  • Develop tools and formats for financial reports in close collaboration with the finance team and ensure timely financial reports and budget follow ups from the partners.
  • Prepare monthly, quarterly and other financial report for the consortium and alert the CD/HOP of any financial issues that might be emerging.
  • Facilitate provision of training for project staff from members of consortium on relevant guidelines, regulations and procedures.
Representation, communication and coordination
  • Chair the PMU meetings between partner representatives, technical advisors, M&E and support functions.
  • Ensure Consortium representation in external coordination meetings and leadership on technical discussions at national level by developing harmonized programmatic positioning on cash programming.
  • Represent consortium progress to donors as well as within the Cash Working Group
  • Facilitate reporting and information sharing within the cash WG, Protection and NFI/shelter working groups 
  • Accountable to Consortia Steering Committee, Initiate and facilitate Steering Committee meetings, drafting agendas to reflect priorities, challenges and opportunities for the Consortium
  • Oversee development of the Consortium communication and advocacy and promote the use of Consortium-generated knowledge and learning; 
  • Ensure proactive engagement, and facilitate formal meetings with key stakeholders including with the Government authorities
  • Ensure close coordination with other agencies and consortia who are implementing project activities in the same area. Develop a close coordination with the Government of Uganda, Office of the Prime Minister and UNHCR and other UN Agencies providing assistance in the same region.
  • Represent the Consortium in coordination mechanisms as needed
  • Ensure timely and accurate programmatic and financial reporting to the donor, collating inputs from the Consortium partners.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Consortia Coordinator job opportunity should hold a post-graduate degree in international relations, business administration, management, human rights, social sciences or related field;  
  • Demonstrated experience of successfully managing and leading Consortia; 
  • A minimum of five years of senior management experience in an NGO or consultancy environment, with experience managing cash transfer programming 
  • Good knowledge of Cash feasibility analysis, modality and mechanism selection, MEB and transfer value(s) and needs and vulnerability targeting
  • Practitioner knowledge of the latest and most relevant cash- and markets-based programming technical tools, guidance, and evidence-based initiatives
  • A good understanding and experience of context in South Western Uganda is an added advantage 
  • Previous exposure and experience in leading and coordinating in refugee coordination working groups  
  • Proven analytical and strategic planning skills; 
  • High-level communication and people skills;  
  • Excellent writing skills and able to negotiate effectively between different stakeholders, and to represent the Consortium at high level forums; 
  • Extensive experience in representation and networking, in particular with Government authorities, EU, humanitarian and development actors; 
  • Demonstrated project, program and human resource management experience, including working with local partners; 
  • Proven ability in working in hardship environments. The position will require extensive travel to the field; 
  • Strong understanding of MEAL, including in complex programmes;
  • Fluent in spoken and written English

How to Apply:
All candidates should apply online at the link below

Deadline:  20th February 2019

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Administrative Secretary - Kampala Polytechnic Mengo

Organisation: Kampala Polytechnic Mengo
Duty Station: Kampala, Uganda

About US:
Kampala Polytechnic Mengo is a technical Institution offering Certificates, diplomas and Higher diplomas in technical courses to students having completed O-level and A-level studies.

Job Summary:  The Administrative Secretary  will ensure that the administrative operations of the office run smoothly, responsible for a variety of administrative aspects in addition to standard secretarial roles, handling of confidential and sensitive information.

Key Duties and Responsibilities: 
  • Data Entry; should be able to manage and interpret various data and with speed discreet and accurate methodologies.
  • Handling correspondences: must screen, answer and forward information, calls, as well as other forms of correspondence. In charge of transferring relevant callers to the appropriate offices.
  • Process and File Documents: Ensuring that each document they receive is properly processed and filed. This can include word processing, typing, editing or formatting documents in an organized fashion.
  • Respond to Customers/Public: serve as a liaison between customers and the company. This may involve handling customer complaints, redirecting customers to the appropriate department, scheduling meetings with customers and recording customer queries.
  • Handling various clerical task as may be deemed necessary by the line supervisor

Qualifications, Skills and Experience: 
  • The applicant who holds a Diploma in Secretarial studies from a recognized institution any other relevant qualification will have an added advantage.
  • Three years’ working experience in the same post with an Academic institution.
  • High moral integrity, Good interpersonal relation skills, Communication skills, Computer proficiency, Customer service skills, Attention to detail, Organizational skills,
  • Financial skills

How to Apply:
All suitably qualified and interested applicants are invited to hand deliver their applications or send them via Email. Complete application with a cover letter, curriculum vitae, copies of academic credentials and contacts of 3 referees should be delivered and addressed to:

To Office of the Principal
Kampala Polytechnic Mengo
Plot 129 Kabaka’ njagala Road towards Kabaka’s Palace
Tel: +256 (0) 772492537, 0414 272 673

Deadline: 15th February 2019

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