Fresher Administration Assistant US Non-profit Job Opportunities - Good Neighbors International

Job Title:     Administration Assistant

Organization: Good Neighbors International

Duty Station: Uganda

Reports to: Administration Manager

Salary: Ugx 800,000(Gross) Other Benefits Include; Field Perdiems, Insurance, Overtime, External& Internal Workshops etc.

About US:

Good Neighbors is an international, non-profit humanitarian organization committed to child education, community development, and emergency relief projects in 30 countries around the world. We have fundraising offices in the USA, Korea, and Japan, and an International Cooperation Office in Geneva. Good Neighbors USA opened its Los Angeles office in 2007, which currently handles fundraising, donor management, volunteer programs, and marketing campaigns for all major projects. In December 2010, a Washington D.C. office was established to network and partner with other organizations, as well as obtain grants from U.S. government agencies and foundations.

Job Summary:   The Administration Assistant will provide administrative support at the Head Office for smooth running of the office. The Administration assistant will be building strong relationships with INGO / UN agencies, other Local Organizations, Government Agencies for resources providing and sharing. Handling all the necessary preparation and arrangement for, human resource related activities, logistical activities and all other necessary administrative processes and activities together with the administration manager.

Key Duties and Responsibilities: 

Administration Support

• Prepare letters to Government, INGO, LNGO and Local Partner for Administration and Logistics Concern.
• Arrange for reservation and booking for accommodation if needed, as directly by the Country Director.
• Arranging and typing, printing, copying and filing the necessary administrative documents and other documents from government, and other Offices.
• Managing and handling all the meeting both in and outside the Head Office. (Appointment, venue, food and refreshment etc ;)
• Manage all rental payment and arrange payments for bills (electricity, water, phone and service) for the Head Office.
• Responsible for systematic maintenance of office files, computers and filing.
• Participate in generating necessary new logbooks for several particular activities, makes sure they are well written and generates a report for the country Director’s assessment.
• Collects all necessary quotations for items intended to be purchased with the Supervision of the Administration Manager.

Qualifications, Skills and Experience: 

• The applicant must hold a university degree or its equivalent and at least two years of experience in similar position.
• Proven ability to understand and use basic accounting systems such as QuickBooks, SPSS and other data analysis software, and relevant experience in logistics and procurement, among others are highly preferable.
• Have a strong aspiration and interest in humanitarian and community development works
• Skilled in administration

How to Apply:

All suitably qualified and interested Ugandan candidates are encouraged to send their applications and updated CVs with working email addresses to: moses.mukose@goodneighbors.org  or hand deliver to Good Neighbors International Head Office, Plot 1728, White House CI, Muyenga, Block 244.

Deadline: 26^th October 2018 by 5:oo pm 

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Several No Experience Personal Banker Job Opportunities - Barclays Bank UK

Job Title:       Personal Banker (No Experience Customer Service Jobs)

Organisation: Barclays Bank UK

Duty Station: Uganda

Reports to: Branch Manager

About Barclays UK:

Barclays is a British multinational banking and financial services company headquartered in London. It is a universal bank with operations in retail, wholesale and investment banking, as well as wealth management, mortgage lending and credit cards. It has operations in over 50 countries and territories and has around 48 million customers. As of 31 December 2011, Barclays had total assets of US$2.42 trillion, the seventh-largest of any bank worldwide.

Job Summary: The Personal Banker will deliver exceptional sales performance by identifying and meeting customer needs through selling & cross-selling of all Barclays Africa Retail products & services.

Key Duties and Responsibilities:                                                                             

1. Sales to Retail Banking Customers: 50%

• Actively participate in specific product campaigns by ensuring that the products are explained to customers.
• Agree, meet and exceed targets for specific sales campaigns.
• Maintain own sales performance statistics for management information usage.
• Own and manage personal product & channel sales targets to contribute towards the outlet sales objectives.
• Refer to the appropriate area of delivery for specialist product help or advice (e.g. Schemes or Home Loans) when uncertain about the product delivery or application process. Respond directly to the customer.
• Build effective relationships with branch staff to ensure that non-sales staff refer customers to the Personal Banker when they identify a particular product or service need.
• In integrated branches, build effective relationships with Customer Advisors to ensure that they refer standard customers who become eligible for Prestige products and services.
• Responsible for complete account opening documentation together with customers and submit to the Branch Manager for review before submitting to operations for processing.
• Call customers when their accounts have been opened, generate welcome pack letters and send to customers.
• When selling loans to Retail prestige customers, complete the financial analysis and statement review on customer accounts. Where customers do not meet the minimum criteria, advise the customer, verbally or in writing as the customer requires. Report such denials to the Branch Manager on a daily basis.

2. Operational Rigour and Compliance with KYC Requirements: 20%

• Ensure accuracy of each new account application, loan document, Barclaycard application and bank account mandate change. Personal Bankers are held personally accountable for accuracy and quality of these and supporting documents that they complete and submit.
• The Barclays Bank Personal Banker will also achieve operational rigour excellence in all aspects of procedures and processes personally undertaken to ensure green audit.
• Follow the Retail end to end account opening ensuring new accounts are authorized and KYC compliant. Escalate any items that exceed the agreed service level time lines or where there are unresolved KYC requirements, to the Branch Manager.
• Comply with all general Barclays operational risk & rigour requirements e.g. KYC and anti-money laundering regulations.
• Occasionally, assist the Branch Manager to open and close cashier tills at the beginning and end of each day.
• Carry out snap checks as allocated by the Branch Manager.

3. Provision of Customer Service: 15%

• Own customer queries and complaints around account opening, loans and card applications and resolve in a timely manner. Escalate any unresolved queries, or queries not resolved in a short period of time to the Prestige Branch Manager.
• Build relationships with internal service providers (Operations and KYC Helpdesk) to ensure a quick turnaround time of escalated queries and complaints.
• Guide customers to the appropriate delivery channel to meet their needs e.g. cashiers, drop boxes, ATM etc.
• Advise customers as soon as cheque books, cards and other account items are ready for collection. Follow up with customers that have not collected the items within a reasonable time.
• Advise customers as soon as new loans are approved and encourage draw-downs on the new loans.
• When the branch is busy walk the queues- resolve quick inquires and direct customers to the correct counters.
• Restocks merchandising materials (pamphlets, forms) in the Prestige Branch and advise the Branch Manager if supplies are running low.

3. Branch Support: 10%

• The Barclays Bank Personal Banker will work closely with the Branch Manager/BOM, open and close Cashier tills at the beginning and end of each day.
• Authorise cashier transactions above their teller limits when called upon.
• Serve as the cash custodian for the Branch. This involves checking cashier cash levels throughout the day, restocking cashiers or repatriating excess funds, and reordering cash from the external provider based on daily limits as set out.

4. Community: 5%

• Identify and participant in community initiatives to support as part of Barclays community initiatives (such as Make a Difference Day, Local community initiative, Financial Literacy)
• Significantly contribute ideas to support the community initiatives agenda in the branch.

Qualifications, Skills and Experience:

• The ideal candidate for the Barclays Bank Personal Banker should hold a good University degree or diploma or relevant experience in a front-line banking sales/marketing/service environment
• Competitor product sales experience is an added advantage
• The applicant should have comprehensive knowledge of the Bank's products, services and policies including standard tariffs.
• Possess a good understanding of overall Retail goals & objectives, including the branch's objectives growth of sales, cost control and income contribution
• Thorough knowledge and understanding of the sales process
• A working knowledge of the procedure manuals
• A thorough knowledge of the bank's internal departments, systems & procedures as well as risk & rigour requirements
• A good working knowledge and understanding of relevant legislation e.g. KYC, Anti-Money laundering, banking code, service standards, health & safety standards etc
• Excellent planning & organization skills
• Very strong communication skills, both verbal and written
• Good questioning skills
• Good PC skills
• Good numeracy & analytical skills
• Good selling/influencing skills
• Presentation skills
• Good networking skills
• Listening skills

How to Apply:

If you feel challenged by any of the above positions, and believe you can deliver on key deliverables as outlined above, upload your application letter, current curriculum vitae and photocopies of academic certificate to our recruitment website detail below:

Click Here

Barclays is an equal opportunity employer that recruits, develops and promotes people on merit, and rewards outstanding performance, regardless of background and gender.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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No Experience Work from Home Diploma Jobs - Audio Transcriptionist - Oldot Consulting (Good Typing Speed)

Job Title:        Audio Transcriptionist (Work from Home Jobs) Re-advertisement

Organisation: Oldot Consulting

Duty Station: Kampala, Uganda
Skills: Good Typing Speed (Above 50wpm) This will be tested so if you don't have it, no need to apply

About US:

Oldot Consulting is a  research and consulting firm that strives to achieve excellence and efficiency for our clients. We provide audio transcription services, data entry, market research, feasibility studies, and business restructuring plans. We take pride in the quality of our work that enables our clients’ businesses to grow and prosper.

Job Summary:  The Audio Transcriptionist will type out various audio recordings from our clients accurately and in a timely manner. This is a work from home job opportunity that requires a personal computer with a reliable and steady internet access and electricity supply. The working hours are flexible, but the majority of assignments are available from 9pm to 5am, so the applicant should be regularly available to work during this time.

Key Duties and Responsibilities: 

·         Accurate and timely transcription of audio according to the prescribed guidelines.

·         Occasional data entry.

Qualifications, Skills and Experience: 

·         The applicant must hold a Diploma.

·         Minimum of second grade at O-Level.

·         The applicant should have an excellent grasp of the English language with a minimum score of aggregate 3 in English at O-Level.

·         Excellent proficiency in the use of the internet.

·         A minimum typing speed of 50 words per minute or above, preferably a touch typist (typing speed will be tested).

·         Good proofreading and editing skills.

Note: This is a re-advertisement so those who applied earlier needn't apply again.

Salary:

Salary is commission based with payments made weekly.

Depending on your speed and time input, you can attain a weekly salary of UGX 100,000 to UGX 165,000.

How to Apply:

Email an application letter and CV to oldot.consulting@gmail.com. The subject of the email should be your full name. Your CV and application letter should be combined into ONE file (Word or PDF only and less than 2mb), which should also include copies of your academic documents. In the body of the email include ONLY the following information as exampled below.

Name: John Smith

Highest Education Level: Diploma (Accounting)

O-Level Result: 2nd grade

English Result at O-Level: Aggregate 3

Email Address: john.smith@gmail.com

Phone Number: 0773631546

Deadline: 31st October 2018

N.B: If you do not receive feedback within 1 month from the deadline, consider your application unsuccessful.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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Finance and Operations Manager Non-profit Career Jobs - Makerere University Joint AIDS Program (MJAP)

Job Title:      Finance and Operations Manager

Organization: Makerere University Joint AIDS Program (MJAP)

Duty Station: Kampala, Uganda

Reports to: Executive Director

About US:

Makerere University Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB and other diseases of public health importance in Africa.

Job Summary:  The Finance and Operations Manager will provide oversight to the management of all the project financial and operational resources and ensure that the project’s financial resources and assets are adequate for effective implementation of the planned activities. 

Key Duties and Responsibilities: 

Project management and Operations

• Develop, Review and monitor implementation of financial management, Procurement, Administrative, ICT and Logistical systems, policies and procedures and ensuring compliance with donor financial and Operational guidelines and the internationally recognized accounting principles (GAAP).
• Set direction of the Organization’s Operations department by prioritizing and organizing actions & resources to achieve objectives and contribute to the Organizational wide strategy development.
• Provide administrative oversight to the operations, procurement Logistics and administrative functions and ensure a well-coordinated functioning system to support smooth implementation and achievement of the project goals and targets.
• Ensure that MJAP contracts and business transactions/relationships are transparent and in compliance with Ugandan law and MJAP/donor policies.
• Ensure internal and donor procedures, policies and guidelines are followed.

Budgeting and Financial management

• Ensure Guarantee that all approved program budgets are uploaded into the computerized financial management system and well managed; by monitoring expenditure as per approved activities and section budgets.
• Provide technical support for the review of sub grantees’ work plans to ensure that their funds are effectively and efficiently utilized in compliance with donor guidelines.
• Develop and implement a tracking system for enhancing accurate and timely financial reporting and accountability of all the sub grantees; and address any anticipated gaps that may lead to delayed or poor accountability, including funds recovery measures in accordance with donor guidelines.
• Maintain a financial system that provides sufficient audit information and tracking of all the expenditure and documentation of all the sub-grantees.
• Continuously monitor the availability of financial resources for program implementation, and take necessary measures to ensure adequacy of the resources.

Grants Management

• Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Support the budgetary process of sub-grantees, approve their periodic budgets & work plans; and monitor timely disbursements of funds as per the approved budgets according to donor regulations and the signed Memorandum of Understanding (MoUs).
• Serve as main contact with donors and fund managers for contract and grant negotiation and take lead in coordination and information sharing on resources.
• Develop and monitor the implementation of the project Grants and contract management work plan, procurement plan and budget in in accordance with donor guidelines.
• Develop a system for conducting risk assessment of all sub awardees according to the perceived risk; and implement measures to address any challenges that may affect the grant implementation.
• Communicate effectively to ensure overall program targets and donor obligations are met.

Team Management

• Lead and develop the capacity of the program’s operational Team.
• Create and sustain a work environment of mutual respect that empowers team members to strive and achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback to team members via regular performance reviews.
• Provide team members with information, tools and other resources to improve performance and reach objectives

Qualifications, Skills and Experience: 

• The applicant should preferably hold a Bachelor’s degree in Accounting, Finance or Commerce (Accounting)
• Master’s Degree in Business Administration, Financial management (Accounting),
• Professional qualification such as: ACCA, CMA, CPA or MCIPS) with membership to a professional body.
• A minimum of ten years’ experience in managing donor funds, preferably with large and complex grants and knowledge of CDC USG contract and grant compliance requirements.
• Specific experience in managing CDC/USG agreements and the financial reporting requirements; and sub-grants management protocols.
• Applied knowledge in budget development, project management, contracts management, financial management, grants management procurement.
• Ability to ensure timely submission of financial reports per the required financial procedures and CDC/USG requirements.
• Ability to manage funds, logistics and human resources in accordance with CDC /USG guidelines.
• Demonstrated attention to detail, following procedures, prioritization and meeting deadlines
• Ability to work independently as well as thrive in teams
• Excellent negotiation and representation skills.
• Effective verbal and written communication and problem solving skills
• Demonstrated organizational and coordination skills
• Excellent knowledge of Microsoft Office applications, with ability to understand and operate the Sun accounting software system.

How to Apply:

All suitably qualified and interested candidates should email their applications, detailed curriculum vitae and copies of relevant academic documents addressed to: The Human Resource Manager, Makerere University Joint AIDS Program (MJAP) via Email to: hr@mjap.or.ug

NB: Please indicate the position and region you’re applying for in the subject. Your attachments should not exceed 5MB.

Deadline: 30^th October 2018 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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Conference Coordinator Job Opportunity - Uganda Management Institute (UMI)

Job Title:           Conference Coordinator

Organisation: Uganda Management Institute (UMI)

Duty Station: Kampala, Uganda

Reports to: Chief of the Research Centre

About US:

Uganda Management Institute (UMI) is a Management Development Institute with a Mission “to Excel in Developing Practical and Sustainable Administration, Leadership and Management Capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, development partners, CSOs, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Branches in Mbarara, Gulu and Mbale.

Job Summary:   The Conference Coordinator will coordinate the organization and management of the International conference

Key Duties and Responsibilities: 

• Manage the implementation of the Conference calendar, work plan and budget;
• Organize Central Organizing Committee and sub-committee meetings;
• Work with the marketing committee to effectively market the conference to internal and external audiences - websites, social media and any other channels of communication available;
• Work with the Financing Committee to mobilize funding for the conference from local and international partners;
• Receive and manage the peer reviewing process of the abstract and papers from subscribers;
• Maintain high level liaison with conference participants i.e. share information on necessary administrative procedures for attending the conference. Support the invitation processes, including tracking of responses and follow-up on confirmations;
• Coordinate with communication team to ensure all supporting documents including save the dates, invitations, background paper and event outlines and agendas, booklets, press releases and webpage content are ready for distribution on time;
• Manage the conference databases, papers, registration, and payments;
• Coordinate procurement of the venue, conference kits and other services for the conference;
• Work with the security committee to organize and secure the conference venue;
• Work with the rapporteur team to ensure effective documentation of the conference processes and proceedings;
• Liaise with invited government and other conference partners to ensure their participation and commitment to the conference main and side events; and
• Perform other duties as may be required to make the conference a success.

Qualifications, Skills and Experience: 

• The applicant must hold an Bachelors (Hons) plus a Master’s Degree in in one of the following fields: Social Sciences, Public Relations, Business/Public Administration and Management, Event Planning and Communications;
• Previous experience in organizing and coordinating international conferences;
• Excellent communication and networking skills including with people from other cultures and whose first language is not English;
• Excellent managerial/organization skills and a solution-oriented attitude;
• A strong sense of client orientation and a strong drive for results;
• Ability to work well independently and ability to work evening and weekends;
• Good command of information and communication technology; and
• Fluency in English both oral and written is required.

How to Apply:

Fill in the application form, visit website http://www.umi.ac.ug, a one-paged motivational statement, attach a comprehensive CV, certified copies of academic transcripts and certificates plus copies of relevant appointment letters.

Submit hard-copies to the address below;

The Human Resource Manager

Uganda Management Institute

Plot 44-52 Jinja Road

P.O. Box 20131, Kampala

Deadline: 31^st October 2018 by 3:00pm

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