Organization: Goodman
International Ltd
Duty Station: Kigali, Rwanda
About US:
Goodman
International Ltd is a Pharmaceutical Company based in Kigali – Rwanda, dealing
in Importation & Distribution of Human and Veterinary Medicines,
Nutritional products, Agent & Local Technical Representative (LTR) for
several Manufacturers from Europe and Middle East.
Job Summary: The Administrative Assistant will support
Management in the fulfillment and Execution of duties to ensure efficient
management of the office and effective liaison with external partners and
contacts as delegated. The Admin Assistant is expected to operate and perform
to the highest professional standards with considerable Independence,
Diversity, Initiative and high level organizational skills and knowledge of
Goodman International Policies.
Key Duties and Responsibilities:
- Manage filing system and maintain up to date records of both hard
and electronic files that are accessible by respective staff.
- Receive and direct all incoming correspondence by ensuring urgent
mail is immediately drawn to the attention of the responsible Personnel
and prompt distribution of outgoing mail.
- Organize travels and make reservations of hotel, transport, air
tickets of any staff traveling out or any visitor received by the
Organization.
- Coordinate and arrange conferences, meetings, for office personnel.
Maintain scheduling and event calendars.
- Compose, type, and distribute meeting notes, routine correspondence,
and reports. Complete forms in accordance with company procedures.
- Attend company meetings and record minutes where required.
- Draft and type letters for the General Manager and other senior
Managers.
- Plan and Co-ordinate events, sponsorships and volunteer activities
for the company.
- Keep tabs on the available stock of office supplies, stationery,
office equipment, etc. verifying what goes out and comes in and make
arrangements for placing a new orders when required.
- In charge of the office equipment such as the telephone, fax
machine, copier, computers, scanners and typewriters and ensure that they
are strictly used on official basis only.
- Monitor, maintain and keep track of all master lists of different
entities, i.e., Email address lists, staff lists, service provider lists,
client lists, etc.
- Perform any other duties assigned by the supervisor and management.
Qualifications, Skills and Experience:
- The applicant for the Goodman International Administrative Assistant
job must hold a Degree in Administration or a related course.
- A minimum of two years’ experience in providing high level
administrative support.
- Knowledge in office administrative practices and procedures.
- High Level of Integrity and Confidentiality
- Planning & Organising
- Attention to detail
- Good and efficient Communication
- Innovation
- Result Oriented
- Customer Care
- Must be a resident of Rwanda.
How to Apply:
All interested
applicants meeting the above requirements are encouraged to apply through;
The Director,
Goodman
International Limited,
Email:
recruitment2019.goodman@gmail.com by sending us;
- Cover letter
- Resume
- Scanned Copy of your recent Passport
size photo
Deadline: 31st March 2019
