Organization: RTI International
(RTI)
Duty
Station: Kampala,
Uganda
Reports to: Chief of Party
About
US:
RTI
International is a nonprofit organization headquartered in the Research
Triangle Park in North Carolina. RTI provides research and technical services.
It was founded in 1958 with $500,000 in funding from local businesses and the
three North Carolina universities that form the Research Triangle
About the project:
USAID’s
Act to End Neglected Tropical Diseases | East is a five-year program led by RTI
International (RTI). The program supports national governments to reach NTD
control and elimination goals through proven, cost-effective public health
interventions and also provides critical support to countries in their journey
to self-reliance, helping them to create sustainable programming for NTD
control within robust and resilient health systems.
Job Summary: Under the supervision of
the Chief of Party (COP), the Finance Manager will be responsible for overall
accounting and financial management of the Act to End NTDS | East project in
Uganda. The Finance Manager will work closely with the COP, technical staff, and RTI regional and home office staff to
ensure project resources are effectively and efficiently used in order to achieve project objectives and results.
The
position supervises the Finance Assistant and Grants Specialist and ensures
financial and operational information is provided to project leadership,
technical staff, regional and home office staff for timely decision making. The
Finance Manager must ensure that project implementation is done in an environment
of strong controls and that the project complies with RTI and USAID rules and
regulations. S/He will ensure appropriate systems and procedures (cash management,
vendor payments, budgeting and forecasting, procurement, property management,
grants management and other related financial and operational tasks) are in
place to ensure that the project operates efficiently, using resources
effectively and within the budget of the project..
Key Duties and Responsibilities:
Accounting
and Treasury
· Ensure compliance with
RTI finance, accounting and procurement policies and procedures as well as
local laws (i.e. taxes, customs, registration, minimize unbillable expenses);
· Ensure timely submission
of monthly accounting reports (preliminary & final extracts) including
trial balances, balance sheets, P&L statements to project leadership and
RTI Home Office, and review balance sheet reconciliations.
· Oversee mobile money and
bank disbursements to vendors, staff, MoH staff and training event
participants.
· Review, approve and pay
out cash disbursements to vendors and grantees in a timely manner and ensure
that all expenses are allowable, allocable and documented per RTI/USAID policy
and have adequate support documentation.
· Responsible for
management of financial documents and maintaining a proper filing system that
ensures documents can be retrieved with ease.
· Manage and oversee
project’s internal and external financial audits, follow up on implementation
of audit and compliance review recommendations.
· Manage and monitor
performance of office petty cash system, supervise the management of cash
available amount in safe, check balances, and ensure financial security
instructions are followed.
· Facilitate monthly
payroll and remit required withholdings and other benefit management.
· Assess monthly cash flow
needs for the project and communicate cash requests to Home Office according to
planned activities.
· Oversee the management
of bank accounts: follow transfers, check balances, check authorized expenses
and online transactions, advise COP on changes in bank account signatories.
· Ensure bank
reconciliations of all accounts are performed monthly and compliance issues
addressed in a timely fashion and advise project leadership accordingly
· Track value added taxes
(VAT), compile submissions to Uganda Revenue Authority and US government
through the local US mission, monitor activity and update protocols;
· Ensure adherence to
RTI’s standard operating procedures for the procurement of commodities as
described in the Uganda Field Office Operations manual and RTI’s Global
Operations website;
· Ensure that proofs of
purchase are valid (contracts, orders, bills, invoices, delivery receipts,
etc.).
· Issue advances and
ensure staff comply with RTI’s advance liquidation policies.
· Perform other duties as
assigned.
Budget Management
· Utilize/review monthly
financial and operational monitoring tools (forecast, procurement tracker,
activity tracker, etc.).
· Review and provide
financial inputs for monthly forecast updates.
· Analyse gaps between
planned budgets and actual expenses and report to COP, Home Office staff and
activity leads.
· Identify project
financial risks and consult with the COP for rectifying these and, where
necessary, seek regional finance controller support and/or home office support.
· Provide financial
guidance to the Grants Specialist as s/he reviews financial and operational
practices of grantees (review of budget, monthly financial reports and the
accompanying documentation including receipts, timesheets, etc.).
· Support the Grants Specialist
in capacity building activities of sub-grantees (finance trainings, review
terms of grants, etc.), including site visits.
Team
Leadership
· Ensure all staff adhere
to financial and operational policies outlined in the Field Operations
Handbook, train project staff as necessary on RTI/USAID financial and
operational policies and procedures (advances, expense reports, travel policy,
allowable versus unallowable costs, etc.)
· Update the TORs of the
finance department in collaboration with the COP and Human Resources Manager as
needed;
· Oversee the daily
operations of the finance department and undertake appraisals of directly
supervised colleagues;
· Ensure capacity building
for finance team members in order to increase the level of technical ability
and skills within the department to deliver financial and operational outputs;
· Improve information
flows within the department and with other departments within the Act East
Uganda project.
· Engage with Finance
Managers from other RTI/Uganda projects to coordinate tasks, share best
practices and lessons learned, and collaborate on process improvements.
Qualifications, Skills and Experience:
· The ideal candidate must
hold a Master’s degree and 9 years of experience or Bachelor’s Degree and 12
years of experience in Business Administration/Financial Management or
equivalent combination of education and experience.
· Must have completed at
least level II of CPA, ACCA.
· Experience working as a finance manager, or project manager with
strong finance oversight required
· Advanced knowledge and prior experience using QuickBooks;
· Experience working with USAID or other donor-funded projects preferred;
· Demonstrated attention to detail, ability to follow procedures, meet
deadlines and work independently and cooperatively with team members;
· Excellent financial and analytical skills;
· Ability to monitor and evaluate financial and monitoring skills of
communities through capacity-building efforts;
· Ability to build effective relationships with all clients, peers, and
stakeholders;
· Ability to work hands-on, independently, and within team;
· Demonstrated success managing and leading technical and administrative
teams;
· Strong oral and written communication skills and ability to coordinate
activities with officials from host country government, US Government, NGOs, and
other agencies;
· Strong computer skills: Microsoft Office applications;
· Experience in general business administration and financial
management;
· Willingness to travel frequently to program districts.
· Strong strategic
thinking and planning ability
· Proven conflict
management skills
· Flexibility to work
outside of normal hours sometimes
· Dependability,
reliability and high integrity
How to Apply:
If
you would like to take up this dynamic position, please send an updated CV
including three work related referees together with a cover letter (as one
document ONLY) to the Human Resources & Administration Manager by email to
HR@ug-ntd.rti.org). Emails should not exceed 2MB. Applicants must include the
“Finance Manager” as the subject line of their email. Only short-listed candidates
will be contacted.
Equal
Employment Opportunity
RTI
is committed to the principles of workplace diversity. Qualified women and
disabled people are encouraged to apply. We do appreciate your interest in
working with us. However, due to a large number of applicants only short-listed
candidates shall be contacted for interviews through e-mail within two weeks of
the deadline
Deadline: Friday, 24th January 2020
