Fresher UN Administration Assistant (Assets & Facilities Management) Job Vacancies - United Nations World Food Programme (WFP)

Job Title:    Administration Assistant (Assets & Facilities Management)

Organization: United Nations World Food Programme (WFP)

Duty Station:  Kampala, Uganda

Grade: SC5

About US:

The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary:   The Administration Assistant (Assets & Facilities Management) will support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.

Key Duties and Responsibilities: 

• Regularly check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
• Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
• Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
• Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
• Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UN World Food Programme (WFP) Administration Assistant (Assets & Facilities Management) job placement should hold a Bachelor’s degree in any of the following disciplines: Administration, Business Administration, Secretarial Studies or related field obtained from a recognized institution;
• Demonstrable ability to perform overall administrative functions specially on inventory management with a minimum of two  years' working experience in Asset Management;
• Hands-on experience in ERP/SAP platform for asset management.
• Proven ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
• Has supported in providing ad-hoc guidance to new staff members

Competencies:

• Business Support Services & Reporting: Exhibits ability to convert business plans into clear actions for team members to support the implementation of the program. Collects and reports data to draw out fact-based insights.
• Internal Controls & Risk Management: Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate client’s critical activities.
• Resource Management: Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
• Specialised Knowledge in Administrative Services: Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
• Customer Focus: Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved. 

NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply

How to Apply:

All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.

Click Here

Deadline: 28^th March 2019

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2 Shipping Assistant Job Placements - United States US Embassy / Mission

Job Title:         Shipping Assistant (2 Job Placements)

Organisation: United States US Embassy, US Mission in Uganda

Duty Station: Kampala, Uganda

Salary Grade: UGX 41,892,912 - UGX 61,793,254

Vacancy Announcement Number: Kampala-2019-013

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:

• United States Agency for International Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps

Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• The applicants for the US Embassy Shipping Assistant career opportunity should have completed Secondary school (O & A LEVEL)
• A minimum of three years of Customs and Shipping experience are required; 2 years of these must have been obtained from working with a customs, shipping or logistics company in the area of operations and customer service.
• Extensive knowledge of the host country’s customs regulations & procedures.
• A good knowledge of the abilities, capabilities, and general procedures of local / regional shipping & transportation regulations.
• Must be tactful in dealing with host country government officials, personnel of shipping, packing and moving companies.
• Must be able to draft correspondences addressed to the Ugandan Government Officials.
• Typing level II, basic numeracy skills for voucher examining and demonstrated ability to use office software including Microsoft Outlook, internet, and software applications of common use. There is also occasional requirement for heavy lifting.
• Ability to work with minimal supervision, possess strong interpersonal skills and team work is required. Skills in planning and executing administrative and financial work related to GSO-Shipping activities are essential. Must be able to drive vehicles and possess a valid driver’s license Type B.
• Language: Level III English ability (good working knowledge) in reading, writing and speaking. This may be tested.

How to Apply:

All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;

• Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
• You will receive confirmation on registration and proceed to apply.
• On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s /Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

Deadline: 22^nd March 2019

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

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Sales Representative (Cleaning Company) Jobs - IMK Business Consultants (IMK)

Job Title:       Sales Representative (Cleaning Company)

Organization: IMK Business Consultants (IMK)

Duty Station: Kampala, Uganda

About US:

IMK Business Consultants (IMK) is a Business management consulting firm offering practical and feasible business solutions. We are one of the leading provider in the Commercial Cleaning Industry.

Job Summary:  The Sales Representative will be responsible for B2B sales of Commercial Cleaning services. You will set leads, cold call and work referrals to grow you funnel of opportunity. You will meet with new prospective customers to sell the value of the brand and differentiate the benefits of our turn-key services to our prospective customers. Your success will be measured by your ability to meet appointment setting, cold calling, proposal delivery and closing targets.

Qualifications, Skills and Experience: 

• One year of sales experience is required
• One year of account management is required
• B2B (door to door) Cold Calling Experience Required
• Business Lead Generation Experience
• Demonstrated Experience Meeting Monthly Targets
• Must be a Self-Starter with the demonstrated ability to CLOSE
• Excellent verbal and written communication skills a MUST
• Driven, Honest, Reliable, and Team-Orientated
• You are energetic, professional and comfortable going door to door and achieving B2B sales.
• You are dependable, possess a positive and winning attitude, and work well in a managed team environment.
• You are committed to personal and professional growth.
• You have B2B sales experience with a documentable history of closing success.
• You appreciate a dynamic fast paced sales cycle in an industry that is expected to grow by the billions of shillings over the next five to ten years.

How to Apply:

All applicants should send their updated CVs to info@imkconsultants.com or kasuleisaac@hotmail.com and quote the position title as the subject line of the Email

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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Earn over 4m as Procurement Logistic Officer – Team Leader at Enabel

Job Title:            Procurement Logistic Officer – Team Leader

Organization: Enabel 

Duty Station: Uganda

Salary Package: UGX 4,000,000 and UGX 4,500,000

Reports to: International Finance and Contracting Coordinator

About US:

Enabel (Belgian development agency, formerly BTC), together with different Government Ministries, are implementing the bilateral co-operation between Uganda & Belgium.

About the Project:

ENABEL, Belgian development agency, together with the United States Agency for International Development (USAlD), is implementing a new project in the Acholi sub region with details below. The Project assists Ugandan authorities and civil society stakeholders to roll out the National Result Based Financing (RBF) Policy in the Acholi Sub-region of Uganda. The execution of the Project is planned to last 4 years with 3 years of operational implementation of the core RBF mechanism and will work in synergy with other implementers in the same region. The Objective of the Project is, ‘To reinforce the health systems in the Acholi sub region in order to provide better health, financial protection and greater equity to the most vulnerable populations.

Job Summary:  The Procurement Logistic Officer – Team Leader will ensure that all Project procurements below 25,000 Euro are handled in the most effective, efficient, timely manner with emphasis on quality and value for money..

Key Duties and Responsibilities: 

Planning Officer (10%)

• Prepare a procurement and purchase plan for the project purchases quarterly:
• Ensure timely participation, involvement and decision making by the various stakeholders;
• Ensure that all furniture, equipment and services purchased are efficient and of good quality (value for money);
• Establish and maintain a database with a price list for routine purchases and services (hotels, office supplies, transport, charter flights. ...)
• Advise responsible staff on specifications and templates with regard to procure and follow up logistics procedures.

Fleet Manager (15%)

• Ensure all vehicles are registered on time;
• Submit registration applications to the competent authority’s in accordance with procedures in force
• Ensure that each vehicle has all documents required to circulate in accordance with the laws of the country (registration documents, appropriate number plate, etc.), renew such documents or authorizations if necessary;
• Be responsible for returning documents such as number plates to the competent authorities if necessary;
• Keep and updated registration and follow-up of log books or records;
• Control the vehicle documents. tracking system, fuel consumption, maintenance and repairs:
• Arrange transport for all Enabel staff, government officials and consultants only for work purposes.
• Plan drivers and vehicles for national and international staff, government officials and other donors.

File and Records Manager (15%)

• Establish an inventory of the Projects and keep it up-to-date;
• Keep a register of all purchases (stock), Investments (Inventory) and contracted services;
• Establish all Administrative documents (Requests for prices.
• Evaluation Reports) related to the procurement and logistics of the projects;
• Ensure that all assets are insured on time:
• Contribute to Financial Activity reporting of the project.

Procurement and Logistics Expert (30%)

• Establish technical specifications in collaboration with the requesting departments of the projects:
• Roll out Procurements at the project below 25,000 Euro:
• Evaluate and establish a database oi main suppliers;
• Propose quality control, respecting time and costs and any savings where necessary;
• Explore the market and establish contact with suppliers or potential suppliers;
• Purchase investments, stationeries and services with respect the Ugandan Procurement procedures and the Belgian Procurement Procedures.

As Co-coordinator (30%)

• Coordinate procurement planning and distribute tasks to the stakeholders;
• Coordinate and provide follow-up/evaluation of procurement and logistical tasks;
• Coordinate the movement of the ENABEL cars as well as fuel management:
• Align, motivate and sensitize stakeholders to implement and follow the procurement and logistical procedures..

Qualifications, Skills and Experience: 

• The ideal candidate for the Enabel Procurement Logistic Officer – Team Leader job must hold a Bachelor’s Degree in Procurement and or Logistics Management Business Administration, Commerce;
• Post Graduate Diploma in Procurement and Logistics plus other Trainings in Procurement will be of an added advantage.
• At least five years of proven experience in working with tendering procedures and logistic issues:
• At least 3 years of professional experience in a similar type of job in an international organization, development cooperation. Diplomatic or consular structure; '
• Proven experience in Ugandan public procurement (purchasing of computers, consultancy services, office supplies, office furniture. cars, etc.);
• Ability to write and identify material technical specifications:
• Good knowledge of quality and safety standards;
• Excellent language skills in English, both written and spoken;
• Pro—active and integrity and a positive attitude:
• Mature, good communication skills; ,
• Good knowledge of software and database applications (MS Word,
• Excel and Access and Outlook land learning ability for new innovative tools (shared servers, e-filing, ERP—system...):

 How to Apply:

All suitably qualified and interested applicants should submit their hard copy applications including a cover letter, curriculum vitae (CV) of 4 pages maximum and copies of relevant academic documents with names of at least 3 professional referees; their emails and telephone contacts to:

Human Resource Officer,

Enabel in Uganda

Plot 1B Lower Kololo Terrace

P.O. Box 40131, Kampala.

Deadline: 29^th March 2019 by 5pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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UN Programme Assistant (Help Line Manager) Job Careers - United Nations World Food Programme (WFP)

Job Title:    Programme Assistant (Help Line Manager)

Organization: United Nations World Food Programme (WFP)

Duty Station:  Kampala, Uganda

Grade: G5

About US:

The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary:  The Programme Assistant (Help Line Manager) will perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages. 

Key Duties and Responsibilities: 

• The Programme and Policy assistant (Helpline manager) will be directly responsible for the overall management and coordination of activities with the Helpline unit.
• Be responsible for the drafting, tracking and achievement of the Helpline unit work plan.
• Draft and prepare unit projections and budget requirements.
• Oversee team performance management, coaching, mentoring and facilitate performance evaluation.
• Manage and keep updated a Complaint & Feedback Mechanism (CFM) Focal Points Network at field office level.
• Maintain and enhance relationships with all WFP field offices to ensure that helpline operators have up to date information to handle calls effectively.
• Provide logistical and administrative support and coordinate procurement requirements.
• Provide regular feedback to the Head of Analysis, Monitoring, Evaluation and Learning and flag high issues of concern from the persons of concern.
• Prepare accurate, timely monthly reports, and any other reports as required.
• Manage and respond to incoming calls as well as maintain the feedback Sugar CRM database.
• Analyze categorize and consolidate information about calls received and issues raised Interact with relevant units within WFP, partners and government to follow up on complaints.
• Provide regular updates on complaints and feedback from beneficiaries and share with the WFP Uganda field offices, focal persons, implementing partners, and management
• Share findings and recommendations with the Programme Units.
• Assist with training WFP staff at Country office level and field office on the Beneficiary Feedback Mechanisms and Sugar CRM database.
• Perform any other duties assigned.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UN World Food Programme (WFP) Programme Assistant (Help Line Manager) job placement should hold a Bachelor’s degree obtained from a recognized education institution in any of the following areas: Development Studies, Business Administration, Public Administration and Management Social Sciences or any other related field.
• At least three years of experience in managing organizations’ relationships and engagement with people of concern.
• Strong team leadership skills and supervisory skills
• Strong interpersonal relationship skills
• Experience in collaborative work with national governments, international NGOs and/or UN agencies.
• Possess demonstrated success in supporting senior management, building relationships, and teamwork.
• Experience in general office administration and management.
• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

Competencies:

• Programme Lifecycle & Food Assistance: Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.
• Transfer Modalities (Food, Cash, Vouchers): Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
• Knowledge of Specialized Areas: Understands basic technical concepts and data and their relevance to food assistance programmes.
• Emergency Programming: Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
• Strategic Policy Engagement w/Govt: Understands and applies basic principles of engagement with government counterparts at the national or local level.

NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply

How to Apply:

All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.

Click Here

Deadline: 28^th March 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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