Branch Manager Jobs - EarthEnable Uganda (Banking Background)

Job Title:          Branch Manager Organization:  EarthEnable Uganda Duty Station : Jinja, Uganda Reports to:  Uganda Managing Direc...

Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts
Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts

Grants Coordinator Job Placement - United States Peace Corps


Job Title:    Grants Coordinator
Organisation: United States Peace Corps
Duty Station:  Kampala, Uganda
Reports to: Director of Programming and Training (DPT)
Vacancy Announcement No. 2018 – 007

About Peace Corps:
The Peace Corps is an agency of the United States Government, which sends American Volunteer development workers to assist in capacity building and technical assistance activities in over 70 countries worldwide.  The United States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control
  • Peace Corps 

Job Summary:  The Grants Coordinator is responsible for the day-to-day administration of grant projects at Post. The coordinator serves as the primary grant program contact at Post for Volunteers, other Post staff, and Peace Corps/headquarters grant program support staff. The Coordinator stays abreast of program requirements and guidance and ensures that the Post’s policies, procedures, and approved grants are consistent with such guidance. He / She will oversee the timely and accurate submission of grants applications and reports.

Key Duties and Responsibilities: 
Grant program management and oversight (80%)
  • Understand grant program rules and requirements; Knowledgeable about the Peace Corps Grants On Line (PCGO), keep abreast of updates/best practices for grant programs and convey updates to the small grants committee and Volunteers.
  • Primary liaison with Peace Corps/headquarters on grant program(s), contact Peace Corps/headquarters grant program points of contact with questions and program updates; submit all required reports to Peace Corps/headquarters.
  • Establish and maintain official grant files.
  • Organize, prepare for, and facilitate small grants committee meetings.
  • Seeking and allocating funds
  • Provide support to CD and DPT in determining funding needs and negotiating new funds; provide input on funding needs based on remaining carryover funds and spending patterns.
  • Working with funding partners/donors
  • Liaison between PC and partners as delegated by the CD, serve as day-to-day liaison with in-country funding partners (USAID or other) regarding ongoing grant program operations.
  • Compile Mid and Annual grant reports in consultation with DPT/CD to PC Headquarters and USAID or other funding partners.
  • Ensure that funding partners/donors are aware of Peace Corps’ policy on external funds.
  • Financial management of grant funds
  • Work in close coordination with the administrative unit, track grant spending and available funds by grant program and by funding areas (e.g., by SPA program element).
  • Work with administrative unit to ensure financial processing of approved grants.
  • Works with Admin to close Volunteer grants.
  • Orienting and training Volunteers
  • Work with DPT to introduce grant programs to PCVs.
  • Support Volunteers to navigate through the PCGO
  • Advise PCVs on accessing grant funds and developing projects.
  • Ensure that Volunteers are aware of the Peace Corps’ policy on external funds.
  • Project design
  • Understand PDM tools and train Volunteers and Counterparts on the tools.
  • Work with volunteers in proposal writing and help them develop potential projects for the community
  • Work with the Volunteers to ensure community involvement and develop acceptable activities
  • Project review and approval
  • Review Volunteers’ grant applications before disseminating them to the small grants committee members and appropriate PMs.
  • Conduct grant reviews with review committee
  • Facilitate communication and feedback from the review committee with Volunteers to follow up on requested application revisions.
  • Ensure that funds are available in the proper funding source (including proper program element for SPA) prior to recommending approval of grants.
  • Project implementation
  • Work with Volunteer during implementation to ensure they are following the grant policies.
  • Communicate to Volunteers what grant funds can and cannot fund
  • Work with Volunteers in the event of project cancelation, transfer, or amendment, to report to the relevant Peace Corps/headquarters office.
  • Project tracking and monitoring
  • Track the status of all ongoing grant projects using PCGO.
  • Provide status updates to the CD, post staff, and relevant Peace Corps/headquarters staff.
  • Remind Volunteers of their grant status during implementation
  • Visit Volunteer projects to monitor the implementation and advise on the progress
  • Reporting and closeout
  • Work with Volunteers to complete their grant reports in PCGO
  • Ensure that Volunteers’ completion reports meet all Small Grants Program guidelines. If the project meets the guidelines, submit the report to the director of management and operations. Maintain all Peace Corps Small Grants Program records at the post.
  • Collect and process all grant reports and SPA training activity reports; send reports to Peace Corps/headquarters.
  • Provide regular updates on small grants to USAID or other donors.
  • Program learning and evaluation: Compile best practices to be used in future program planning.
General Volunteer Support (20%)
  • May be asked to support the Programming team with site development for new Volunteers. This includes site identification, housing verification, and resolution of any site issues.
  • May be asked to conducts monitoring site visits to Volunteers to ensure Volunteer well-being and community integration.
  • Provide solutions to Programming team for PCV support issues such as: cross-cultural conflict, community and work life integration challenges, and post incident recovery.  The Coordinator listens to and advises and where necessary refers possible mental health and /or medical issues to the PCMO.
  • Implements the Close of Service and Early Termination system including supporting Volunteers with COS documentation.
  • Maintains and Updates Volunteer Committee groups.
  • Oversees the monthly Volunteer newsletter by soliciting contributions from Post staff and Volunteers.
  • Addresses Volunteer safety and security by adhering to Peace Corps site development policies and procedures.  Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD).  Assists Program Managers/APCDs to ensure that prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites, and incorporates appropriate safety and security-related information into site history files.  Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security. Participates in the design and implementation of the Emergency Action Plan (EAP).  Acts as duty officer, as needed.  Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.


Qualifications, Skills and Experience: 
  • The ideal candidate for the United States Peace Corps (PC) Grants Coordinator) job must hold a bachelor’s degree in Arts or Social Sciences.
  • At least five years of Grant Management experience (Preferably USG grants) and working in an office-environment assisting to manage or coordinate personal support and training activities.
  • Demonstrated ability to work in a multicultural environment or prior experience with any international organization or non-governmental organization.  Previous work with Americans is an added advantage.
  • Excellent computer skills including word processing and spreadsheet programs; excellent command of English, both spoken and written, native ability in spoken and written at least one Ugandan language, and attention to detail.
  • Ability to work as a team, extremely flexible with good organization and time management skills.
  • Ability and willingness to travel, as needed, throughout the country.
  • Ability to work on regular Monday through Friday schedule with occasional evening and weekend hours when necessary.

How to Apply:
Please submit a Word formatted letter of interest, resume (maximum 3 pages), names and contact information for three references to applications@ug.peacecorps.gov. Please clearly indicate your name and the position applied for on the subject line of the cover email as well as on all the attachments: For example “Akello Ritah_Grants Coordinator” for the Grants Coordinator Position. Do not write any other words in the subject line of your mail. Submitted documents become the property of the Peace Corps.

Deadline: 5th November 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Earn over 63m as Regional Refugee Coordinator Assistant at United States US Embassy / Mission


Job Title:         Regional Refugee Coordinator Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: UGX 63,281,227 – UGX 92,530,238
Vacancy Announcement Number: Kampala-2018-048
Who May Apply: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) – All Agencies

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Regional Refugee Coordinator Assistant provides program and administrative support to the Great Lakes Regional Refugee Coordinators’ office. The incumbent’s primary duties include: Monitoring and evaluation of U.S. government-funded humanitarian assistance programs, reporting on refugee issues, maintaining contacts with government officials, international organizations and NGOs in all countries covered by the office, and providing administrative support. The employee often works independently and has the authority to carry out many of the assigned duties without the direct involvement of the supervisor. The jobholder reports directly to the Regional Refugee Coordinator and does not exercise any supervisory responsibilities.

Key Duties and Responsibilities: 
  • Program Management: 40% The incumbent's primary responsibility is to support the Regional Refugee Coordinator in managing the PRM- funded NGO programs in the Great Lakes region. As such the incumbent will participate in the monitoring and evaluation (M&E) of these programs (including field trips), drafting required evaluation reports, tracking the M&E of the programs, corresponding with representatives of the NGOs regarding programmatic matters, and any other tasks required to fulfill the Office's M&E responsibilities for such programs. Programs include those funded through PRM cooperative agreements, Julia Taft grants, and PEPFAR funds, as applicable.
  • Administrative Support: 30% The jobholder must manage all aspects of the administration of the Office. Duties include: All administrative tasks related to official employee travel for all employees in the Office; all administrative tasks associated with official visitors sponsored by the Office; and all other administrative tasks required for the Office to function well such as filing, supply needs, secretarial services, maintenance of equipment, etc.
  • Coordination: 15% The jobholder cultivates and maintains contacts with representatives of government, international organizations and NGOs in the Great Lakes region. Many of these are high-level contacts such as the heads of the United Nations agencies and government officials at the Office Director level. Such coordination requires attending meetings and receptions, drafting correspondence and organizing events.
  • Reporting: 15% The incumbent contributes to reporting on refugee issues in the region. This includes collecting information, drafting emails, cables and other reports. This position description in no way states or implies that these are the only duties to be performed by the incumbent. Incumbent will be required to follow any other instructions and to perform any other duties requested by his or her Agency.          


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Regional Refugee Coordinator Assistant career opportunity should hold a University degree in any of the following courses; Public Administration, Business Administration, Development Studies, Human Rights, Peace & Humanitarian Interventions, Social Work or Social Administration
  • At least two years of prior work experience involving humanitarian assistance and experience working with international organizations is required. The position requires prior experience working in an office setting, and conducting field research.
  • The position requires a solid knowledge of the geography, history and politics of the Great Lakes region, and a thorough knowledge of refugees, migration, and humanitarian assistance. Furthermore, the employee must have a well-developed knowledge of the U.S. government and the U.S. Department of State including a thorough understanding of the function and operations of U.S. diplomatic missions abroad.
  • The employee must possess strong oral and written communication skills, and must be competent in basic computer skills.
  • Furthermore, the employee must be able to work with minimal supervision, and be capable of traveling to remote sites under difficult conditions. Basic typing skill is required.
  • Basic numerical skill is required
  • Language Proficiency: List both English and host country language(s) by level (II, III) and specialization (sp/read). Level III (Good working knowledge) writing/speaking/reading English is required; Level III (Good working knowledge) writing/speaking/reading French is required, and Level III (Good working knowledge) writing/speaking/reading Swahili is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation on registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

Deadline: 6th November 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Several United States US Embassy Jobs - Acquisition and Assistance Specialists


Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX FSN-9 (UGX 75,718,515-110,993,513), FSN-10 (UGX 102,802,449-150,709,572) and FSN-11 (UGX 137,483,245-202,072,484) per annum

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador. 

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 

Job Summary:  The Acquisition and Assistance Specialists perform technical and procurement management work that supports the USAID/Uganda Acquisition & Assistance (A&A) team. The Mission has an OYB in excess of $350 million and includes several high-visibility, politically sensitive Presidential Initiatives: the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI) and Feed the Future (FtF). The work covers three Development Objectives generating technically complex cross-cutting programs requiring intricate and sensitive procurement operations. Individual A&A instruments range from $10,000 purchase orders to $100M contract and grant agreements. Technical work involves supporting the preparation, control, and review of procurement documents and reports related to planning strategies and appropriate solicitation documents, conducting the analysis, evaluation, and negotiation of a wide variety of acquisition and assistance documents, such as contracts, cooperative agreements, and grants; maintains various procurement files and responsible for the distribution and follow-up of official copies of A&A documents to permit the implementation and payment actions; or perform other similar work in support of implementation and operation of mission programs. The Acquisition and Assistance Specialist (Trainee) is located in the Office of Acquisition and Assistance, USAID/Uganda. The function of the Office is to provide Acquisition and Assistance (procurement) support to Mission Technical Offices and Development Objective (DO) and Assistance Objective (AO) Teams in the Mission, and in any Regional Offices that may be supported by the Mission. The primary purpose of this position is to perform a variety of acquisition and assistance duties including writing grants, cooperative agreements, contracts, and other procurement instruments and preparing amendments in support of the Mission. The Specialist (Trainee) reviews and recommends approval or revision of requisitions in the Global Acquisition and Assistance System (GLAAS); reviews and recommends approval or revision of scopes of work (SOW); drafts requests for proposal or quote; performs cost and price analysis; analyzes proposals or quotes received; drafts contracts and contract modifications; analyzes contractor-proposed budgets; recommends revisions to various contract provisions; writes Memoranda of Negotiation; and, prepares other required documentation. The Specialist (Trainee) maintains contract files and records up to date, prepares Contractor Performance Reports (CPRs), and supports award closeouts. The Specialist (Trainee) provides guidance related to administrative award modifications. The Specialist (Trainee) is responsible for carrying out day-to-day activities under the mentorship of more senior Office employees. This position is a part of an established career ladder, which provides for the potential to progress to the FSN-10 and, subsequently, to the FSN-11 grade level. There is no potential for the Job Holder to become a permanent FSN-09 in this work assignment. Attainment of higher grade levels is contingent upon the Specialist (Trainee) successfully completing required training, meeting agree-upon objectives and milestones, and performing in a Fully Successful (or equivalent) manner. Promotion to the FSN-10 and to the target FSN-11 grade levels is not mandatory, and failure to achieve those high levels of performance may be the basis for dismissal.


Key Duties and Responsibilities: 
  • The Specialist (Trainee) is responsible for providing basic project acquisition and assistance support to USAID/Uganda Technical Offices, DO and AO Teams, and any designated Regional clients. USAID programs are diverse and multi-sectoral. The Specialist (Trainee) is required to provide basic and limited acquisition assistance to designated Technical Offices, DO, and/or AO Teams, and to support a variety of programs/projects/activities. These programs/projects/activities are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole source contracts, requiring the Specialist (Trainee) to become familiar with the full range of USAID procurement instruments.
  • The Specialist (Trainee) is assigned work in such a manner as to provide training and the basis for independent selection of appropriate procurement instrument types for the situation at hand, and to accurately apply USG procurement laws, regulations, policies, and procedures governing each type of instrument. The developmental nature of the assignment provides exposure to the acquisition of goods and various types of services. The Specialist (Trainee) will become equally familiar with the procedures for acquisition of goods, and for managing personal service and non-personal service contracting actions.
  • The Specialist (Trainee) is expected to work with higher-level Specialists/Officers, and with technical specialists/activity managers in DO and AO Teams throughout Mission and/or the Region, assisting in the preparation of annual procurement plans, clear and concise statements of work, and supporting documentation. The Specialist (Trainee) will develop the ability to provide authoritative technical guidance to technical specialists/activity managers pertaining to their procurement-related responsibilities and procedures. Specific developmental duties include: Pre-Award Duties - the Specialist (Trainee) participates in meetings on procurement planning; collates data, and prepares and updates tracking tools in order to monitor pending procurements; works with clients to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and, reviews GLAAS Requisitions (REQs) for completeness and clarity before endorsing them to higher- level Specialists/Officers. Prepares solicitation documents in GLAAS, and the electronically posts Simplified Acquisitions and Personal Services Contracts; and, works with higher-level Specialists/Officers to ensure compliance with FAR and AIDAR advertisement requirements, including publication of synopses and solicitations, as prescribed. The Specialist (Trainee) works with higher-level Specialists/Officers to prepare Requests for Proposal and Requests for Application. The Specialist (Trainee) assists higher-level Specialists/Officers in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, in order to ensure eligibility prior to an award being made.
  • Post-Award Duties - the Specialist (Trainee) assists higher-level Specialists/Officers in monitoring performance as required by the terms and conditions of the award, through reviews of performance and reviews of financial reports. The Specialist (Trainee) manages the assigned developmental portfolio, assuring that funding is available when required; and, under the guidance of higher-level Specialists/Officers works with AO Teams/CORs/AORs to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met. As assigned, the Specialist (Trainee) conducts site visits and attends meetings. The Specialist (Trainee) provides guidance to technical personnel, and assists in programmatic duties as required to avoid contractual/legal improprieties, seeking guidance from higher-level Specialists/Officers as required. The Specialist (Trainee) assists in researching and resolving issues that may arise during contract performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems.
  • The Specialist (Trainee) assists in the conduct of closeouts of contracts, grants, and cooperative agreements after completion. These include ensuring contract audits are conducted in a timely manner, preparing performance documentation, and resolving outstanding issues noted in audits.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Acquisition and Assistance Specialist job opportunity should hold a Baccalaureate Degree or the equivalent of a four-year US college/university (or equivalency accreditation if a non-US institution) degree in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and/or organization and management is required. NB: Additional education may NOT be substituted for Experience.
  • Three or more years of progressively responsible experience in acquisition and assistance, development assistance, or a closely related field is required. One year of this experience must have been gained working in a position equivalent to no less than the next lower level of FSN responsibility in this or a related occupation, within a USG organization the Host Government, the private sector, or within an international or donor organization, in an English-language work environment. NB: Additional experience may NOT be substituted for Education.
  • Knowledge of public and/or private-sector business processes, or the ability to quickly gain such knowledge, is required. An understanding of US Federal and USAID Acquisition
  • Regulations, and/or knowledge and understanding of how to execute and administer a complex acquisition portfolio, and/or the ability to quickly gain such understanding, is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types.
  • A basic understanding of markets pertaining to program/project/activity requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is desirable.
  • The potential to acquire the ability to plan and administer acquisition activities, and provide acquisition assistance and support for Agency programs and projects in a timely manner, is required. The potential to gain the ability to apply contracting regulations, procedures, and policies to individual acquisition and assistance programs is required. And, an ability to deal effectively with high- level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required. Skill in the use of most elements of the Microsoft Business suite is desired.
  • Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY, and meet all STANDARDS OF CONDUCT/ETHICS STANDARDS in accordance with US law throughout all phases of acquisition and assistance procurement processes.
  • This position requires solid computer skills to utilize public, high-visibility, externally monitored electronic resources via the web, especially those pertaining to procurement related topics and those used to generate awards. Examples of these web-based systems that require proficiency include the Federal Business Opportunities (FedBizOps), Grants.gov, Federal Procurement Data System (FPDS), Federal Assistance Award Data System (FAADS), Central Contractor Registration (CCR), Contractor Performance Assessment Reporting System (CPARS), Agency Secure Image and Storage Tracking system (ASIST) and Online Representations and Certifications Application (ORCA). The position requires the incumbent to have the ability to become a subject matter expert with the Global Acquisition and Assistance System (GLAAS) system for all user roles in USAID Uganda. The incumbent must be competent with the use of word processing, spreadsheets, and other standard business system software.
  • Language Proficiency: Level IV (Fluent) in both written and spoken English. Knowledge of additional languages common in Uganda is desired.


At the FSN-10 level, the applicant must at a minimum, have:
  • Education: Possession of a Baccalaureate Degree or the equivalent of a four-year US college/university (or equivalency accreditation if a non-US institution) degree in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and/or organization and management is required. NB: Additional education may NOT be substituted for Experience.
  • At least four or more years of progressively responsible experience in acquisition and assistance, development assistance, or a closely related field is required. As this position is part of a recognized and established career ladder, a minimum of one year of this experience must have been gained working in a USAID Contracting/A&A Office at no less than the next lower grade level. NB: Additional experience may NOT be substituted for Education.
  • Knowledge of public and/or private-sector business processes is required. At this level, knowledge of US Federal and USAID Acquisition Regulations, or knowledge and understanding of how
  • to execute and administer an acquisition and portfolio, is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types. A good knowledge of Regional markets pertaining to program and project requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is desirable.
  • The ability to plan and administer acquisition activities, and provide adequate acquisition assistance and support for agency programs and projects in a timely manner is required. The ability to apply governing contracting regulations, procedures, and policies to assigned acquisition and assistance programs is required. An ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required. Skill in the use of most elements of the Microsoft Business suite is required.
  • Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY, and meet all STANDARDS OF CONDUCT/ETHICS STANDARDS in accordance with US law throughout all phases of acquisition and assistance procurement processes. An ability to deal effectively with high-level representatives of the US and local business community, with senior managers in the USAID Mission and with senior level host government representatives is required.
  • This position requires solid computer skills to utilize public, high-visibility, externally monitored electronic resources via the web, especially those pertaining to procurement related topics and those used to generate awards. Examples of these web-based systems that require proficiency include the Federal Business Opportunities (FedBizOps), Grants.gov, Federal Procurement Data System (FPDS), Federal Assistance Award Data System (FAADS), Central Contractor Registration (CCR), Contractor Performance Assessment Reporting System (CPARS), ASIST and Online Representations and Certifications Application (ORCA). The position requires the incumbent to be a subject matter expert with the GLAAS system for all user roles in USAID Uganda. The incumbent must be competent with the use of word processing, spreadsheets, and other standard business system software.
  • Language Proficiency: Level IV (Fluent) in both written and spoken English. Knowledge of additional languages common in Uganda is desired.


At the FSN-11 level, the applicant must, at a minimum, have:
  • Education: Possession of a Baccalaureate Degree or the equivalent of a four-year US college/university (or equivalency accreditation if a non-US institution) degree in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and/or organization and management is required. NB: Additional education may NOT be substituted for Experience.
  • Five or more or progressively responsible work in acquisition and assistance is required. As this position is part of a recognized and established career ladder, a minimum of two years of this experience must have been gained working in a USAID Contracting/A&A Office, with at least one year at the next lower, FSN-10, grade level. NB: Additional experience may NOT be substituted for Education.
  • Knowledge of US Federal and USAID Acquisition Regulations, and knowledge and understanding of how to execute and administer a complex acquisition and assistance portfolio is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types. A good knowledge of host-country and regional markets pertaining to program/project/activity requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is required. Knowledge of business processes in public or private sectors is required.
  • The ability to plan and administer large acquisition activities, and provide adequate acquisition assistance and support for agency programs/projects/activities in a timely manner is required. The ability to apply governing contracting regulations, procedures, and policies to individual complex acquisition and assistance programs is required. An ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required. Skill in the use of most elements of the Microsoft Business suite is required.
  • Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY, and meet all STANDARDS OF CONDUCT/ETHICS STANDARDS in accordance with US law throughout all phases of acquisition and assistance procurement processes.
  • This position requires solid computer skills to utilize public, high-visibility, externally monitored electronic resources via the web, especially those pertaining to procurement related topics and those used to generate awards. Examples of these web-based systems that require proficiency include the Federal Business Opportunities (FedBizOps), Grants.gov, Federal Procurement Data System (FPDS), Federal Assistance Award Data System (FAADS), Central Contractor Registration (CCR), Contractor Performance Assessment Reporting System (CPARS), ASIST and Online Representations and Certifications Application (ORCA). The position requires the incumbent to be a subject matter expert with GLAAS for all user roles in USAID Uganda. The incumbent must be competent with the use of word processing, spreadsheets, and other standard business system software.
  • Language Proficiency: Level IV (Fluent) in both written and spoken English. Knowledge of additional languages common in Uganda is desired.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
  • A signed DS-174 Employment Application for Locally Employed Staff or Family Member, Click Here
  • Cover letter clearly indicating the position for which you are applying and describing how you meet the minimum requirements
  • A Curriculum Vitae/Resume
  • Copies of Academic Transcripts
  • Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.

Submit Application To:

Human Resources Office
By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 9th November 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline





Earn over 63 millions as Housing Assistant at United States US Embassy / Mission


Job Title:         Housing Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary:UGX 63,281,227 – UGX 92,530,238
Vacancy Number: Kampala-2018-049

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Housing Assistant will be responsible for the overall administration of all residential and office leases for ICASS agencies. Assist in lease negotiations and ensure timely preparation of lease payment vouchers, lease related correspondence and tracking of all other actions related to the lease portfolio, including lease caveats and obtaining necessary lease clearances and waivers. Develop and maintain close working relationship with the Interagency Housing Board, management representatives from the ICASS agencies, and landlords. Reports directly to the General Services Officer and serves as senior member of the Housing Section.

Key Duties and Responsibilities: 
  • Serves as deputy supervisor of the Housing Section and is responsible for the overall administration of all residential and office leases. Maintains lease files, including lease amendments and renewals, lease payments, lease waivers, and all landlord correspondence. Informs utility companies, local guard service, and other interested parties when leases are initiated or terminated.
  • Supervises, provides training and technical support to 2 FSN staff in the Housing/Leasing section. This includes interpreting and executing new/revised policies and procedures, post directives and seek clarification and resolution on matters that are not clear.
  • Allocate and reallocate tasks to FSNs with the view to accommodate the increasing demand on the Leasing limited resources at Post. Works to ensure that services are provided in a customer friendly way to serviced agencies, vendors, other departments, section and senior members.
  • Under the direction of the GSO Assistant for Housing, assists in locating new residences, initiates lease negotiations with new landlords, and serves as the primary daily contact for landlords.
  • Maintains residential database (WebPASS RPA), ensuring that all information is up to date and all required reports are submitted according to regulations. Assists GSO with annual retail market survey, establishing rent controls, and keeping IAHB meeting minutes.


Qualifications, Skills and Experience:
  • NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Housing Assistant job opportunity should hold a Bachelor’s degree in business administration, social sciences, social work and social administration, law, ethics and development, finance, public administration, or education. 
  • At least three years of experience in property leasing, real estate, finance, administration at a mid/senior level is required.
  • Working knowledge of local housing and leasing practices/customs/standards, and familiarity with the local realty market is required.
  • Cross cultural communication skills capable of mediating conflicting interests of American Mission housing standards and local residential standards.
  • Must be tactful, yet effective, in negotiating lease terms with landlords in order to achieve the required mission standards.
  • Language Proficiency: Level IV English ability (reading and writing) is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation of registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

Deadline: 9th November 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline






Earn over 102m as Project Management Specialist (Budget) at United States US Embassy, US Mission in Uganda


Job Title:             Project Management Specialist (Budget)
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 102,802,449-UGX 150,709,572 per annum

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador. 

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 

Key Duties and Responsibilities: 
Financial Management (40% of time) With limited supervision, the incumbent will provide programmatic and administrative leadership in structuring, updating and overseeing the entire EG Office financial portfolio of $490 million in multi-year funding, which is becoming increasingly complex in terms of nature of funding sources. The incumbent is responsible for monitoring funds for activities including infrastructure, government to government, energy, climate change, biodiversity, agriculture, and Food for Peace.
  • Works with Economic Growth Director, Deputy Director and Unit Leaders and counterparts in the offices of Financial Management (OFM) Program & Policy Development (PPD) to construct EG program budgets by program area and element level and by congressional earmarks for planning purposes;
  • Assists Unit Leaders and other team members in providing an understanding of financial data and analysis for quarterly, semi-annual and annual reports;
  • Prepares monthly pipeline reports and spend plans and reviews with EG leadership to update planning figures, and presents financials to EG Office and USAID/Uganda Mission leadership;
  • Receives quarterly financial pipeline data from OFM, reviews activities with activity managers and team leaders, provides pipeline analysis to EG leadership for quarterly mission pipeline and procurement plan reviews;
  • Works hand-in-hand with the PPD to prepare the EG Congressional Budget Justification, Performance Plan Report, annual obligations by program area, documentation for obligation into development objective agreements, amendments/modifications, and on preparing the field support budget for USAID/Washington;
  • Tracks EG funds in all development objective agreements;
  • Negotiates joint program funding with other Mission technical offices, and tracks the funding for reporting and to assist EG and the other technical offices with strategic decision-making regarding sub-obligation of funds;
  • Advises the EG Office on the strategic use of Program, Development and Learning (PD&L) funds managed by PPD; and
  • Leads financial management capacity building within EG, training Support Unit staff to manage financial aspects of program management, and Unit Leaders and Contracting/Agreement Officer Representatives (C/AORs) to improve financial management of activities.
Procurement Support (30% of Time): The incumbent will provide programmatic and administrative oversight to procurement actions.
  • Works closely with activity managers to provide financial data for preparation of documentation on sub-obligations into specific implementing partner instruments and other mechanisms of a general and overall nature through GLAAS, Implementation Letters, and other mechanisms;
  • Actively participates in the clearance process of GLAAS requests and other documents by reviewing and clearing off on the documents before they go to the Director or Deputy Director;
  • Works with activity managers, unit leaders and OAA representatives to update the EG Procurement Plan, leads weekly procurement plan reviews with EG and OAA, prepares the office for monthly front office technical meetings, and quarterly portfolio reviews;
  • Participates in program/pipeline/procurement Mission review, responding to EG budget-related procurement issues.
Program Management (20% of Time) The incumbent directly manages, as A/COR, implementing instruments and partners, providing technical support and direction.
  • Foster collaboration, participation, and agreement among implementing partners and USAID staff in the implementation and monitoring of EG activities. Responsible for providing strategic advice to implementing partners to ensure adherence to USAID/Uganda’s strategy and relevant U.S. Government policies.
  • Review, critique and approve project planning, implementation and monitoring documents including work plans, quarterly and annual reports, and project management plans.
  • Monitor activity spending; review and respond to quarterly accruals and pipeline analysis.
  • Take a field-based approach to monitoring implementation to ensure the accuracy of their reporting and progress toward meeting project goals. Work closely with other units within EG and with other offices to support joint field visits that inform integrated approaches.
  • Ensure compliance with USAID regulations in all aspects of project implementation.
Supervision and Mentorship (10%) The incumbent serves as Acting Support Unit Leader when the Deputy Director is serving as Acting Director and when the Deputy Director is in travel or leave status. The incumbent serves as mentor to the Support Unit Project Management Assistants (PMAs), training and assisting them in their programmatic and financial support to the EG units. The incumbent conducts capacity building training for all EG staff on financial and procurement management


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Project Management Specialist (Budget) job opportunity should hold a Bachelors’ degree in Financial Management, Business Administration, and Accounting, Social Sciences or related field is required.
  • A minimum of three years of progressively responsible work in financial management, budgeting, accounting, business administration, in addition to one year of program management, project development, social economic or related field is required.
  • Prior experience working with international donor organizations or donor-funded projects in budgeting, financial management or related work is required.
  • Demonstrated knowledge of accounting and budgeting practices and procedures is required.
  • Knowledge of program management, including design, implementation, monitoring, and evaluation is required.
  • Knowledge of international accounting systems is desirable.
  • Knowledge of applicable earmark requirements is desirable.
  • Strong interpersonal skills, demonstrated experience and ability to work in teams, clear concise writing skills, ability to meet tight deadlines, and logical analysis, accuracy and clear presentation skills.
  • Proven ability to work collaboratively with a range of counterparts at all levels including those from host country government, NGOs, other donors and rural resource users.
  • Computer literacy in word processing using Microsoft, and complex spreadsheets.
  • Demonstrated experience in the preparation and presentation of complex reports and analyses.
  • Self-directed with demonstrated ability to perform with minimal supervision.
  • Language Proficiency: Level IV (fluent) in English is required with excellent speaking and writing skills.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
  • A signed DS-174 Employment Application for Locally Employed Staff or Family Member, Click Here
  • Cover letter clearly indicating the position for which you are applying and describing how you meet the minimum requirements
  • A Curriculum Vitae/Resume
  • Copies of Academic Transcripts
  • Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.

Submit Application To:

Human Resources Office
By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 26th October 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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