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Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts
Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts

Fresher Embassy Admin Jobs - Consular Assistant - British High Commission (BHC)


Job Title:       Consular Assistant
Organization: British High Commission (BHC)
Duty Station: Kampala, Uganda
Office Notice No.: 07/18 KPL
Starting Monthly Salary: UGX 3,095,816 gross
Reports to: Head of Corporate Services

About US:
The British High Commission is the diplomatic liaison office that aims to develop and maintain close bilateral relations with Uganda, in accordance with British government policies. The British High Commission is responsible for the political relationship between the UK and Uganda, and we provide advice and guidance on political and governance issues. BHC provides assistance and documentary services to British nationals in Uganda. The UK Trade and Investment Section provides assistance to both British and Ugandan businesses.

Job Summary:  The Consular Assistant will mainly provide a high quality and efficient consular service to British nationals in Uganda in line with the standards set out in our publication "Support for British Nationals Abroad: A Guide” and Consular Strategy.

Key Duties and Responsibilities:   The Consular Assistant you will be responsible for providing consular assistance in Uganda. The jobholder will occasionally have to manage challenging but rewarding consular cases. They will help customers through some of the most difficult experiences of their lives. This may include: visiting people who have been arrested, are in prison or hospitalised; visiting mortuaries; supporting bereaved families and victims of crime, victims of sexual assault and dealing with cases involving child abduction.  The successful candidate will also work closely with colleagues across the Sub-Saharan Africa network and in the UK in order to ensure excellent delivery and consistency of services. The candidate must be able and willing to engage on these difficult issues:
  • Checking and processing applications for Emergency Travel Documents.
  • Liaising with partners including local authorities, British companies, the tourism industry, airlines, wardens, NGOs, other diplomatic missions etc.
  • Delivering outreach activities which support our Consular Strategy objectives.
  • Contributing to crisis planning and response in Uganda.
  • Managing information, completing returns and other administrative tasks.
  • The successful candidate must be prepared to work out of hours if required (see below on time of in lieu/overtime).


Qualifications, Skills and Experience: 
  • The ideal candidate for the British High Commission (BHC) Consular Assistant job should have experience working in a British or international environment;
  • Excellent communication skills and be able to deal with distressing situations in a sensitive manner and with empathy.
  • Excellent all-round communication skills to manage customer expectations and deliver difficult messages;
  • Excellent customer service skills - ability to respond to a range of customer needs and cultivate strong relationships with customers and stakeholders.
  • Calmness under pressure;
  • Ability to research and follow guidelines, and to plan and prioritise effectively;
  • Ability to work well with others - to build and maintain relationships with customers and stakeholders;
  • Strong problem solving skills using own judgement;
  • Ability to respond quickly to changing priorities, sometimes in pressurised environments;
  • Prepared to react positively to change and ready to try new ways of working;
  • Excellent IT and numeracy skills, a good knowledge of Microsoft Excel, Word and Outlook is essential;
  • Fluent in English (if non-native English speaker then IELTS band 7 or TOEIC 875 points or above or equivalent).
  • Competencies: Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service

How to Apply:
All suitably qualified and interested candidates who wish to join the British High Commission in the aforementioned capacity should apply by clicking on the link below.


Deadline: 31st December 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Head of Finance - The Embassy of Ireland in Uganda


Job Title:             Head of Finance
Organisation: The Embassy of Ireland in Uganda
Duty Station: Kampala, Uganda
Reports to: Ambassador and Financial Controller

About US:
The Embassy of Ireland in Uganda was opened in 1994, and serves the purpose of advancing relations between Ireland and Uganda and representing Ireland’s values and interests in Uganda. Ireland’s current strategy (2016-2020) for Uganda is guided by our foreign policy, The Global Island, Ireland’s Foreign Policy for a Changing World’, and Ireland’s policy for international development, ‘One World One Future’. The strategy covers the breadth of the Embassy’s work including consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme, which is closely aligned to the Government of Uganda’s second National Growth and Development Plan.

Job Summary:  The Head of Finance reports to the Ambassador, with a secondary reporting line to the Financial Controller in the Department of Foreign Affairs and Trade Headquarters in Ireland. The Head of Finance is a key member of the senior management team and he/she works closely with the Head of Development, Second Secretary, Administration and Programme Staff at the Embassy.

Key Duties and Responsibilities: 
  • Managing and implementing the financial management system and system of internal financial control;
  • As a member of the Embassy’s Senior Management Team, s/he will input into Mission decision making processes, including ensuring the effective and efficient management of resources;
  • Actively participate in Mission multi annual and annual budgeting; risk management, ensuring value for money;
  • Accurate and complete recording of the financial transactions for the Embassy and Aid programme;
  • Provision of timely financial management information and reports to senior management within the Embassy and headquarters in Ireland;
  • Ensuring the Embassy is in compliance with all documented control procedures, local taxes and other regulatory payments and relevant accounting standards;
  • Ensuring systems are in place to safeguard the Embassy/ programme assets;
  • Providing technical financial support to aid programme advisors, including budgeting, financial reporting, organisational capacity assessment of partners, close out processes and periodic operational and risk assessments of partners and Embassy processes;
  • Supervision and development of finance unit staff at the Embassy.


Qualifications, Skills and Experience: 
  • The applicant for the Embassy of Ireland Head of Finance job placement must hold an internationally recognised professional accounting qualification e.g. ACCA or CIMA;
  • At least three years of post-qualification experience, preferably in a financial management and control role;
  • Experience in the use of financial management accounting packages (knowledge of Infor Sun System would be a strong advantage);
  • Proficiency in the Microsoft suite of applications;
  • Strong analytical and problem solving skills including managing, interpreting, and manipulating large data sets;
  • Proven ability to work under pressure and think laterally in dealing with a wide range of financial issues;
  • Ability to manage staff and deliver results through a team;
  • Strong interpersonal; communication; and negotiation skills with staff and partners;
  • High motivation with a proven ability to work with minimal supervision;
  • A very high standard of personal integrity;
  • A high standard in English, both spoken and written;
  • Previous experience with an international organisation is desirable but not essential;
  • Strong background and knowledge of government regulations and laws, public sector accounting and financial procedures and regulations surrounding international funding is desirable.

How to Apply:
All suitably qualified and interested candidates should send their completed Application Forms, download here and send them to Recruitment.Kampala@dfa.ie

Deadline: Wednesday 19th December 2018 by 4:30pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





United States US Embassy Jobs - OBO Shipping Clerk & Expeditor


Job Title:         OBO Shipping Clerk & Expeditor
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 63,281,227 – UGX 92,530,238
Vacancy Number: Kampala-2018-050
Reports to: Senior Administrative Assistant

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The OBO Shipping Clerk & Expeditor serves as the Shipping Clerk/Expeditor to the OBO NOX/SPX Project Kampala. S/he manages the project's customs and shipping clearance activities and arranges commercial shipping services for all its incoming and outgoing shipments (office supplies, house hold effects and vehicles). Expedites passengers, pouches and cargo to and from the airport and performs other office duties including purchasing local or picking up GSO office supplies and file maintenance. Incidental driving will be required sometimes. This position is a limited duration contract position, which will end in approximately 3 years in accordance with the NOX/SPX project completion date.

Key Duties and Responsibilities: 
Clerical /Office duties:
  • Prepares and maintains a numerical log of all protocol clearances and shipments for OBO Kampala (NOX/SPX) project.
  • Orders supplies to support OBO Kampala (NOX/SPX) project activities in a timely and efficient manner including: - placing procurement requests to post's Procurement section.
  • Inputs data into the McNET customs portal. Attends to other office duties (filing documents, copying, answer phone calls and assemble reports)
Shipping/ Clearance Duties: 30%
  • Prepares and processes cargo clearance documents with customs, Uganda Revenue Authority (URA) and clearing agents.
  • Manages the logistical activities required to have the goods delivered on time and safely; including coordination of shipping and clearing agents' actions. Processes vehicle transfers/registrations/de-registrations
  • Timely response to shipping agents and customers
  • Maintains OBO Kampala shipping records for accounts purposes and works with post Kampala’s Financial Management Office to ensure; accurate accounts records for the section.
  • Facilitates the clearance and delivery of Classified/Unclassified pouches.
Expediting Duties:           30%
OBO Kampala’s Arriving & Departing Temporary Duty Officers (TDYers):
  • Meets TDY personnel and other official visitors at the airport, receives their passports and baggage tags, assist them through immigration & assists with Visa challenges if any, identifies the baggage, processes it through customs and leads the visitors to their waiting vehicle.
OBO Kampala VIP visitors:
  • Coordinates assigned visits from beginning to end. Prepares dip Notes to the MOFA, Requests for all necessary waivers through MOIA, VIP access through both MOFA & Entebbe international Airport VIP officials, and Tarmac Access through MOFA while closely coordinating with Aviation security. All these shall be processed through the official and approved processes to keep a diplomatic front for the U.S Embassy.
  • On the expediting D-day, coordinates for the receiving team to receive VIPs either at tarmac or in the VIP lounge, receives Passports and baggage tags from the control officer upon arrival and ensures the passports go through immigration. On departure, the expeditor receives the bags and passports in advance, checks in the VIPs in advance of their arrival at the airport to minimize time spent in the VIP lounge before boarding the plane.
  • Waits for wheels up and prepares a report to the supervisor after task is accomplished.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy OBO Shipping Clerk & Expeditor job opportunity should have completed Secondary School (both "O" and "A" level Education from an accredited institution 
  • At least three years of work experience in shipping, logistics, customs, or dispatching duties is required.
  • Broad knowledge and understanding of local customs/shipping regulations and procedures is required.
  • Knowledge of local traffic rules, regulations and patterns, should be well versed with local driving routes.
  • Basic knowledge in vehicle safety and maintenance procedures, knowledge of the U.S. Embassy’s driving instructions, laws and regulations.
  • Knowledge of office procedures, record keeping and filing systems.
  • Ability to use Microsoft suites (outlook, word and excel), possession of a valid class B, DL & CM driving permit and ability to safely operate passenger and light cargo motor vehicles.
  • Ability to follow instructions, good communication skills, able to work in a multi-cultured environment.
  • Highly flexible and able to work long hours/weekends when required.
  • Language Proficiency: Level III (Good Working Knowledge) speaking/reading/writing of English is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation of registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).


Deadline: 30th November 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Fresher Admin Embassy Jobs - Corporate Services Assistant - British High Commission (BHC)


Job Title:       Corporate Services Assistant
Organization: British High Commission (BHC)
Duty Station: Kampala, Uganda
Office Notice No.: 05/18 KPL
Starting Monthly Salary: UGX 3,096,816
Reports to: Head of Corporate Services

About US:
The British High Commission is the diplomatic liaison office that aims to develop and maintain close bilateral relations with Uganda, in accordance with British government policies. The British High Commission is responsible for the political relationship between the UK and Uganda, and we provide advice and guidance on political and governance issues. BHC provides assistance and documentary services to British nationals in Uganda. The UK Trade and Investment Section provides assistance to both British and Ugandan businesses.

Job Summary:  The Corporate Services Assistant based in the Corporate Services Team will be responsible and accountable for delivering diligent administrative support services to enhance customer satisfaction specifically in Protocol, Procurement, Reception and visitor handling services.

Key Duties and Responsibilities: 
Protocol – 50%
  • Support UK-based staff: accreditation with the MFA of UK based staff and families to include processing of work permits, dependant’s pass, diplomatic IDs etc. and arranging visas for travel in a timely manner.
  • Logistical support: arrange customs clearance and delivery (incoming and outgoing) of personal effects of UK based staff including unaccompanied airfreight and heavy baggage and all other official consignments for Embassy use expeditiously.
  • Arrange customs clearance, registration, deregistration, and shipments of the Embassy official vehicles and UK based staff private cars. Assisting with the sale and purchase arrangements for both official and private vehicles.
Procurement – 30%
  • Use a Government Purchase Card (GPC) to purchase various good and services for Post for purchases of £1,500 and under.
  • Conduct market survey as required by budget holders to update and keep current the Mission agreed supplier list to reduce bureaucracy and delays in procurements.
  • Raise requisitions with PRISM and submit to CSM for approvals
  • Support budget holders to develop scopes and TORs for procurement and contracts.
  • Schedule and arrange technical review panels as required for tenders and contracts;  and support contract manager to file and keep up-to-date contract management files for contracts.
  • Carry out store inventory and on spot checks as requested by CSM.
Administrative Support – 20%
  • Serve as relief and alternate BHC receptionist, receiving calls and directing visitors. Receiving and sorting mail including diplomatic mail.
  • Manage stationery and IT consumables stores. Maintain up-to-date stores records and records of issuances. Notify IT Manager when reorder levels have been reached.
  • Arrange hotel and airport pickups for staff and visitors including new UK based arrivals coming to post. Liaise as necessary with airlines and travel management contractor as necessary to make airline reservations for staff and visitors.

Qualifications, Skills and Experience: 
  • The ideal candidate for the British High Commission (BHC) Corporate Services Assistant job must hold a Diploma/Degree in Business Administration, Public Administration, Procurement, Logistics or similar discipline.
  • Previous exposure and experience in delivering Administrative, Protocol and Procurement services
  • Strong interpersonal and oral communication skills
  • Strong customer skills
  • Excellent organisational skills
  • Desirable qualifications, skills and experience 
  • Good writing skills
  • Competencies: Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace


How to Apply:
All suitably qualified and interested candidates who wish to join the British High Commission in the aforementioned capacity should apply by clicking on the link below.


Deadline: 3rd December 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline






No Experience British Council Job Opportunities - Project Officer, Education and Society


Organisation: British Council
Duty Station: Kampala, Uganda

About US:
The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.  

Job Summary:  The Project Officer, Education and Society will plan, promote, manage, deliver and evaluate events and project outputs, working with partners and stakeholders to meet the Council’s strategic objectives.

Key Duties and Responsibilities: 
Programme/service support        
  • Delivers a range of administrative work within agreed corporate procedures, to maximise quality, continuity and efficiency.        
  • Maintains accurate records as they relate to the different project areas and drafts routine and some non-standard documentation, reports or financial analysis/reconciliations.        
  • Performs straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings/results accurately and appropriately to support effective maintenance of management information systems.
  • Provides logistical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.        
  • Deliver high quality project activity and events, working with partners and stakeholders in order to meet global, regional and country plans. 
Relationship & stakeholder management       
  • Proactively communicates and liaises with others (inside and outside the BC) to ensure effective coordination and delivery of events, services and activities.        
  • Builds an understanding of who’s who within the wider department, unit or region to enable effective resolution of issues when they arise.        
  • Deliver projects in accordance to business need, ensuring compliance with all client and corporate standards.
  • Deliver projects to agreement and proactively manage partners through positive communication to ensure that projects maintain positive, mutually beneficial relations.
Monitoring & Evaluation, Database Management
  • Plan and implement questionnaire surveys, collate, analyse and report results.
  • Maintain an accurate database of contacts engaged through projects.
  • Prepare case studies that will be used as evaluation of long term outcomes.
  • Ensure that project targets set out in all project plans are met  
Marketing and Communications
  • Deliver the agreed marketing and communications project outputs.
  • Work with agencies to ensure that promotional and branded materials meet branding standards.
  • Manage content of publications of various projects  
Customer support       
  • Receive and respond to enquiries from/to customers, and may be a specific point of reference on queries relating to an area of project or responsibility.  Identifies where more complex issues require resolution by others and refers them on accordingly.        
  • Recognise and understand the impact of incidents arising (e.g. complaints, resourcing problems, logistical or technical difficulties) and proactively alerts the team leader to any issues of concern that are likely to impact service/project/task delivery or customer experience.
Finance & resource management: Monitor and take responsibility for small-scale resources/cash/stock, following established procedures and ensures that equipment and materials are available and ready to use when needed. 
Managing self & others      
  • Plan and prioritise own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon.
  • Task and coordinate others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services.  Monitors task completion to agreed quality and time standards.


Qualifications, Skills and Experience:
  • The applicant for the British Council Project Officer, Education and Society job placement should hold a Degree in a related discipline.
  • Project Management qualification is desirable.
  • Right to work in Uganda.
  • A background security check is needed to work at the office premises. Criminal records, military service and/or child protection checks may be carried out.
  • Project Management Skills.
  • Communication Skills.
  • Financial Planning and Management Skills.
  • Fluency in English

How to Apply:
All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.


Deadline: 27th November 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline







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