Several Sales Executive Job Vacancies - Genix Consults Ltd (Commission-based)

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Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts
Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts

Several US Embassy Jobs - Financial Analysts (Salary 145m annually)


Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: UGX 145,734,783 – 214,194,284 per annum (FSN 11)

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Financial Analyst (FA) is part of the Office of Financial Management (OFM) and reports to the Supervisory Financial Analyst. S/he provides professional financial management advice on a broad range of financial management issues to the Controller, Mission Management, Development Objective (DO) teams, and various governmental and non-governmental partner institutions, as well as to potential partner institutions which implement an array of complex development activities. As OFM representative to the DO team to which s/he is assigned, the FA performs necessary analyses and provides appropriate advice on financial, accountability and risk management issues related to planning and implementation of USAID/Uganda’s program funded activities with an estimated annual program budget of $450 Million in one of the most corrupt countries in the world. The FA will provide financial tracking and analysis of USAID resources to ensure better financial monitoring and minimize fraud risk. The FA will specifically be responsible for audits, financial reviews, pre-award assessments, control environment and risk assessments, cost effectiveness assessments, and closeout reviews, all of which have been less rigorous than necessary due to staffing shortages in OFM. The FA will assist in assessing Government of Uganda (GoU) public financial management and procurement systems and provide oversight of third party monitoring services.
The FA acts as the “one stop” customer service representative between OFM and numerous internal and external customers, including Senior Mission Management; Host Country agency representatives, private sector service providers; implementing partner organizations; and other international donor agencies regarding financial analysis and accounting for projects implemented by the Mission.

Key Duties and Responsibilities: 
Portfolio Financial Management, Analysis, Monitoring and Advisory Services - (60%)
  • Provide professional financial advice to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities, such as estimated costs and required budgets; internal controls; fiduciary risk management and compliance; and other issues.
  • Contribute to USAID’s decision and policy making process by providing recommendations and suggestions for improving operational efficiencies, financial management practices, and the accuracy of financial reporting.
  • Provide technical guidance on U.S. federal government and USAID rules and regulations to the technical DO teams, implementing partners, non-governmental organizations (NGOs) and host government officials.
  • Prepare the financial aspects of project design and procurement planning documents, such as budgets and financial plans for Implementation Letters, Grant Agreements, and other relevant implementing mechanisms.
  • Participate in the performance of financial reviews, pre-award assessments, organizational capacity assessments and compliance reviews. This includes control environment and risk assessments, cost effectiveness assessments, disbursement reviews, indirect cost rate reviews, pre-closeout and closeout reviews on USAID funded organizations to determine the levels of accountability and adequacy of control environments within those entities. Prepare reports on their detailed findings and issue these reports both to internal and external stakeholders. Subsequent to these reviews, consistently follow up on the findings until they are closed.
  • Perform reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls. Monitor the execution of such documents to ensure compliance with financial plans and report on the financial status of those instruments to the Controller, the DO teams and Team Leaders.
  • Serve on the DO team, representing the Controller in accordance with delegated authorities, and providing the full range of advisory services, including periodic portfolio and/or project implementation reviews, procurement planning exercises and other such activities.
  • Prepare and present the quarterly financial reviews to the DO teams, providing in depth analysis and insight to ensure DO team leaders and team members are aware of any issues related to pipeline positions, spend plans and obligation plans.
  • Guide and coach the A/COR on the development of accruals. Prepare and present the quarterly financial reviews bringing to light areas of concern to the technical teams; identifies and recommends adjusting entries to the accountants to bring the project/program pipelines into accurate levels; investigates any variances between projections and actual disbursements or accrued expenditure; and provides the results to Activity Managers.
  • Conduct financial management training for USAID implementing partners and recipients as part of capacity building, and hold workshops where specific challenges faced in financial implementation are shared by implementing partners and action plans developed to mitigate or address the challenges.
  • Provide training to senior project staff responsible for financial implementation of USAID-funded programs.
Lead Public Financial Management (PFM) Reform Initiatives and Capacity Building - (30%)
  • Participate and advise Mission senior management and staff in the efforts set forth by the Agency related to Public Financial Management (PFM) System reforms to use local partners. This includes advising Mission management on the reliability and/or weaknesses of host country systems, the effectiveness of the underlying internal controls, and providing possible recommendations. He/she identifies or coordinates the capacity building needs endorsed and/or determined from assessments conducted on the Host Government Agencies, both at the National and Local Levels, develops an Action Plan or a SOW to address those, and oversees implementation.
  • Through agreements between the Government of Uganda and USAID/Uganda, design and implement reforms to create independent and transparent public finance institutions, budgetary and treasury processes, audit and performance evaluations of public finances and unbiased data and information dissemination.
  • Manage USAID/Uganda’s assistance and investments on PFM-related activities, working directly with the Host Country Government Officials, including Supreme Audit Institutions (SAI), Ministry of Finance, Treasury, Judiciary, Internal Audit Institutions, civil societies and the private sector associations.
  • Advise and assist USAID/Uganda’s Mission Office Chiefs and the Front Office on all cross-cutting PFM issues impacting the Mission’s assistance portfolio and program implementation.
  • Coordinate with the DO team to design, procure, implement and manage USAID/Uganda’s authorized government to government (G2G) activities in compliance with ADS 220. Responsible for developing the activity scope to provide reasonable assurance that identified fiduciary risk(s) that might result from the use of GoU systems are low or can be mitigated appropriately. The FA will specifically be responsible for:
  • Developing the scope of work to ensure that the PFMRAF Stage 2 Risk Assessment will cover the key areas such as the Budgetary System and Budget Execution, External Audit, Procurement Human Resources and Payroll, Ordering goods/services & payment of invoices, Control Environment and the Information Technology.
  • Selecting, coaching, and preparing the in-house Stage 2 risk assessment team if authorized by the Mission, guiding the team throughout the process, and coordinating the risk assessment program with the counterpart agencies and GoU officials.
  • Devise technical specification to engage an outside contractor, assisting contracting officer with procurement details including the subsequent technical evaluation of the cost proposals submitted, and performing A/COR duties of all outsourced assessments.
  • Formulating risk mitigation and capacity building frameworks and plans to address identified fiduciary risks and control weaknesses.
  • Perform Government Agreement Technical Representative (GATR) duties in relation to G2G activity implementation.
  • May be seconded to the host country government relevant ministry for capacity development activities.
Manage the Mission’s Enterprise Risk Management, Internal Control and Audit Management (10%)
In line with the Agency’s Audit Management and Resolution Program and accountability requirements, the FA acts as the Audit Management Officer’s designee for the assigned portfolios and assists Technical Offices in meeting their audit management responsibilities. This includes responsibility for planning, executing and coordinating the annual financial and performance audits of USAID/Uganda assistance programs and projects in consultation with the Regional Inspector General’s office in Pretoria, South Africa as needed per the ADS.
Ensure compliance with USAID audit requirements for all contracts, grants, and cooperative agreements. S/he formulates and maintains the Mission’s annual audit management plan and audit inventory, which includes following-up on the receipt of audits from contracted audit firms, and also involves tracking the progress of open recommendations. The FA will be responsible for:
  • Providing guidance to auditees and audit firms in consultation with RIG/Pretoria to ensure full compliance with USAID audit requirements. Follows up on the audit process until the final audit report is accepted and issued by RIG/Pretoria. This involves working closely with implementing partners, auditors and RIG/Pretoria to provide required support and guidance.
  • Serving as the contracting officer representative (COR) with the Certified Public Accounting Firms, supervising the coordination of pre-audit surveys, performed by the CPAs and the subsequent technical evaluation of the cost proposals submitted by the CPA firms. This also entails: drafting the scopes of work; reviewing final reports for each audit; conducting initial desk reviews draft audit reports; chairing and coordinating the entrance and exit conferences for all financial audits, and being directly accountable to the Audit Manager Officer (Controller) and MCRC; supervising and coordinating audit field work and reviewing audits for adequacy and compliance with requirements as specified in OMB-Circulars.
Serve in a rotating role of coordinator for all Mission Control Review Committee (MCRC) related issues and findings by tracking and monitoring actions required to strengthen internal controls in the Mission. He/she is the Controller’s delegated leader of the annual Mission’s Enterprise Risk Management (ERM) review exercise and the review of internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA). This includes:
  • Implementing appropriate Mission internal control framework to prevent waste, fraud and abuse of USG resources and safeguarding of all USG investments in Mozambique and assets at the Mission’s disposal.
  • Managing Mission FMFIA process (risk assessment and deficiency identification) by utilizing Agency supported URIC A tool and any future updates. Training technical and other support offices staff on using the URICA tool and documenting the results of the risk assessment and deficiency Corrective Action Plans (CAPs), and monitoring CAPs completion and closure
  • Organizing the Mission MCRC meetings, acting as the secretary of the MCRC board, and keeping minutes of meetings/discussions.
  • Coordinating with the Mission Director to provide FMFIA certification and reporting the results of Mission’s FMFIA and CAPs to the Office of the Chief Financial Officer (CFO) in Washington.
  • Responsible for maintaining and updating the list of approved and eligible audit firms, leading the process to add new firms.



Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the United States US Embassy Financial Analyst job opportunity should hold a Bachelor’s degree in Accounting, Finance or Business Administration 
  • At least five (5) to eight (8) years of progressively responsible experience in professional financial analysis, accounting or auditing is required.
  • A thorough knowledge and understanding of generally accepted accounting principles (GAAP) and generally accepted auditing standards (GAAS); principles and accepted practices of Ugandan governmental and business institutions with regards to finance, accounting, budgeting and reporting; as well as governmental and not-for-profit accounting, budgeting and reporting;
  • In-depth professional-level knowledge of development principles, concepts and practices, especially as they relate to performing audits of development programs and projects;
  • A thorough knowledge of USAID activity design, development, implementation and evaluation processes is essential for full performance level;
  • Knowledge of Public Financial Management systems, Committee of Sponsoring Organizations Internal Control Framework, International auditing standards and related areas.
  • Excellent skills and abilities in performing audits (financial and programmatic), internal control assessments, financial reviews, compliance reviews, etc.;
  • Ability to perform sophisticated analysis of management controls and capabilities of partner/beneficiary organizations;
  • Ability to evaluate financial aspects of activities and programs, institutional capacities and capabilities;
  • Ability to present results and recommendations to a broad audience, both orally and in writing;
  • Excellent interpersonal skills are required, as incumbent will frequently be working with the officials and staff of the Host government, Contractors, Grantees, and others who may be unfamiliar with USAID's programming and budgeting process;
  • Exceptional verbal communication skills to be able to explain and interpret GoU attitudes, priorities and concerns to USAID officials, and to negotiate financial management and audit issues with appropriate GoU organizations and/or USAID implementing partners, technical advisors, counterparts, and peers;
  • Excellent writing skills to prepare regular audit reports to the Regional Inspector General of USAID;
  • Ability to work effectively in a Team environment, and to achieve consensus on policy, program/project, and administrative matters;
  • Strong computer skills including Word, Excel, and PowerPoint, as well as capacity to effectively understand financial management and tracking systems, and to process data that form the heart of the tasks performed in this position.
  • Language Proficiency: Level IV (fluent) English language proficiency in speaking and writing is required.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
  • A signed DS-174 Employment Application for Locally Employed Staff or Family Member, Click Here
  • Cover letter clearly indicating the position for which you are applying and describing how you meet the minimum requirements
  • A Curriculum Vitae/Resume
  • Copies of Academic Transcripts
  • Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.

Submit Application To:

Human Resources Office

By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 24th January 2020

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline


Research, Monitoring & Evaluation Coordinator - PlayMatters US NGO Careers - International Rescue Committee (IRC)


Organization: International Rescue Committee (IRC)
Duty Station: Kampala, Uganda
Reports to: Project Director

About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

About Project:
IRC is seeking to implement a five-year project, “PlayMatters”, funded by the LEGO Foundation to promote play-based, early learning solutions for nearly 1 million pre-primary and primary school aged children impacted by the humanitarian crises in East Africa and living in Ethiopia and Uganda. This major initiative seeks to build children’s social, emotional, cognitive, physical and creative skills through play in their homes, learning spaces, and communities.

Job Summary:  The Research, Monitoring & Evaluation Coordinator – PlayMatters will work closely with the PlayMatters Project Director and technical staff to ensure that meaningful data is collected, analyzed, and used to inform management, design and implementation decisions, and to provide project updates, as the need arises. A key role of the M&E Coordinator is to support field staff to collect, use, and analyze data to track project progress and inform meaningful course correction and program decision discussions; and to also ensure senior management staff have data that is tailored to their decision making processes.

Key Duties and Responsibilities:  
·        Develop and run a monitoring and evaluation system across all project components and partners that demonstrates qualitative and quantitative methods, and draws from a variety of data sources to measure progress and evaluate impact, as well as support collaboration, learning, and adaptation;
·        Communicate information obtained through M&E activities to program staff, and external partners, including the donor, to enable informed decision making and course correction as needed;
·        Ensure the data collection process is functioning in all activity locations to provide quality, timely data;
·        Regularly review data collection processes, perform data quality assessments, and make adjustments as needed;
·        Conduct regular visits to project sites, as possible, to provide technical assistance and ensure accurate monitoring of project activities;
·        Produce M&E monthly, quarterly, semi-annual and annual reports for the Project Director and the donor, as needed and timely.


Qualifications, Skills and Experience:
·        The applicant must hold an advanced degree (PhD or MA) from an accredited university in M&E, education, international development, or related field;
·        At least five years of experience in M&E for similar Education programming, experience with projects designed to build systemic change in educational policy and practice for refugees and displaced populations preferred;
·        Significant previous experience carrying out M&E activities in conflict or crisis situations;
·        Experience working in East Africa and/or Ethiopia and Uganda on Education programming;
·        Strong negotiation skills and the ability to develop relations with local counterparts, donors, and other partners;
·        Strong communication skills, both oral and written;
·        Proficiency in English required.

How to Apply:
All suitably qualified and interested candidates should send their applications online at the link below.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Earn 33m monthly as Appliance Technician at United States US Embassy / Mission


Job Title:         Appliance Technician
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 33,183,122 /=
Open to: All Interested Applicants / All Sources
Position Number: Kampala-2019-052

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:   The Appliance Technician will be assigned to the GSO Property section performing general appliances and equipment repairs at the warehouse, Chancery and leased residential properties.

Key Duties and Responsibilities:
·        Incumbent performs repairs and maintenance of appliances and furnished residential/office equipment's.
·        Receives oral or written instructions concerning work to be done indicating the location and scope of work to be accomplished, coordinates with other supervisors as deemed necessary and proceeds to accomplish necessary appliance/ equipment repairs in accordance to acceptable trade practices and specifications.
·        Performs highly skilled full journeyman level works in electrical works responsible for correct repair, maintenance, modifications and installation of appliances, equipment and associated accessories.
·        Independently, identifies repair problems, takes corrective action in the repair and installation of appliance/office equipment.
·        Repairs and maintains appliances such as clothes washer, dryer, freezer refrigerators vacuum cleaners, electric kettle and stove by changing power plugs, cords, fuses.
·        Examines appliances for mechanical defects i.e. broken belts, castors, missing accessories/components prior to installation and replaces defective parts such as; power cords, plugs, fuses, burners, drive assemblies, ensuring all appliances/equipment are effectively earthed to US Mission safety requirements and specifications, does comprehensive appliances/equipment test before delivery.
·        Must be cognizant and abide by embassy safety and health practices.
·        Performs miscellaneous tasks and duties in support of GSO Property section operations i.e. incidental driving duties to transport appliances, equipment and furnishings to and from warehouse stores, work sites, offices and other locations as may be assigned by Property supervisor.
·        Moves, loads and unload supplies, appliances and equipment to/from warehouse to offices and residential quarters.
·        Assists with basic house furnishing in support of GSO warehouse men during busy house make ready schedules and also, skilled trades' workers by carrying, holding, lifting, moving tools and materials.
·        Uses hand trucks, forklifts, wheelbarrows, and simple hand tools required for warehouse operations.
·        Advises Property supervisor on equipment procurement processes by providing technical guidance on the correct specifications, quality and type as requested in reference to rating, authenticity, and safety requirements.
·        Assists with local BPA procurements of essential repair supplies, basic tools/equipment, maintains replacement parts supplies, tools and equipment in safe working condition including general housekeeping of shop, office work sites and warehouse storage areas.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·        The applicants for the United States US Embassy Appliance Technician job opportunity should have completed secondary school (O&A level) with vocational training or apprenticeship recognized as producing journeyman electrician skills
·        A minimum of three years of journeyman electrician experience
·        Must have full journeyman electrician knowledge of established practices and procedures of the electrical trade is required.
·        Must have the ability to use all tools/equipment and professionally to determine extent of damage and experience to make necessary recommendations for equipment repair or replacement.
·        Must hold valid Ugandan driver’s license. This may be tested.
·        Language: Level II good working knowledge English in both spoken and written and knowledge in commonly spoken languages like Luganda, Kiswahili or Lusoga is required. This may be tested.

NB: All applicants under consideration will be required to pass medical and security certifications.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications online at the link below.


Deadline: 31st December 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Test Day Delivery Coordinator Job Careers - British Council


Organisation: British Council
Duty Station: Kampala, Uganda
Reports to: Country Operations Manager

About US:
The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.  

Job Summary:  The Test Day Delivery Coordinator will ensure effective and efficient delivery of Exams. To manage Venue Supervisor engagement, relationship and performance.  To co-ordinate and manage any risk or issue resolution, including co-ordination of customer communication directly or through customer services.  To be point of contact for Venues/Venue Supervisors on the day. This role will be required to work test days which will involve weekend work as part of the contracted hours.

Key Duties and Responsibilities:  
Product Service Support
·        Undertakes the related planning and delivery functions in preparation for Test Days in line with BRITISH COUNCIL processes
·        Receives instructions and requests from cluster operations, 5 days before Test Day itself and plans and organises given resources accordingly (often at short notice) to ensure that work is carried out efficiently and effectively
·        Scan dashboards to monitor performance and identify issues
·        Plans and deploys engagement plan for Venue Staff
·        Ensures exam materials are received at Test Centre and stored securely
·        Supports decisions of Operations Manager with the selection of venue staff, sets performance expectations and maintains positive relations
·        Supports the selection of suitable venues
Customer support
·        Receives and responds to enquiries from/to customers and may be a specific point of reference on queries relating to an area of nominated expertise or responsibility. Identifies where more complex issues require resolution by others and refers them accordingly
·        Recognises and understands the impact of incidents arising (e.g. complaints, resourcing problems, logistical or technical difficulties) and proactively alerts the team leader to any issues of concern that are likely to impact service/project/task delivery or customer experience.
·        Relationship & stakeholder management
·        Supports continuous improvement in the efficiency/cost effectiveness/quality of service delivery/systems in the unit or department
·        Proactively works with Operations Manager to deliver satisfactory and timely resolution of customer (internal or external) complaints, coordinating input from other team members as required. Ensures the customer is kept informed throughout the process.
·        Develops good working relationships and engagement with Venue Staff and appropriate colleagues throughout the BRITISH COUNCIL to facilitate effective and efficient service delivery.
·        Acts as point of contact and manages escalated issues in country from Venue Supervisors and Venues, supported by Operations Manager / Cluster team when required.
Risk and Compliance
·        Undertakes contingency and risk management on the ground, liaises with Customer Service, Examiner or Venue Staff to ensure alignment on communications
·        Leads in providing support related to compliance or investigations on Test Day and related issues.
·        Follows agreed corporate risk management processes and procedures when delivering services (e.g. child protection, security policies, financial protocols, anti-fraud measures) to protect the interests of the BRITISH COUNCIL and its customers at all times.
Analysis & Reporting
·        Uses standard procedures and templates, regularly records, analyses and reports on operational activity such as venue staff performance to support senior managers in making timely and effective business decisions that respond to operational needs.
·        Leads meetings to review Test Day performance delivery, continual improvement and corrective actions 
Managing self & others
·        Plans and prioritises own work activities, which span across a range of different work streams, responding to changing and at times competing requirements to ensure effective delivery of responsibilities over a weekly/monthly time horizon.
·        Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services. Monitors task completion to agreed quality and time standards.


Qualifications, Skills and Experience:
·        The applicants for the British Council Test Day Delivery Coordinator should hold a University degree in any subject or relevant qualification
·        Experience working in a busy operational environment delivering high levels of customer service
·        Ability to ensure compliance, risk and security standards are monitored and maintained
·        Experience working in Exams advantageous
·        Experience of supporting delivery of computer based exams advantageous

How to Apply:
All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.


Deadline: 12th January 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Earn over 43m as Housing Clerk at United States US Embassy / Mission


Job Title:         Housing Clerk
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 43,091,326 /=
Open to: All Interested Applicants / All Sources
Position Number: Kampala-2019-053

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Housing Clerk serves as the point of contact and coordinator for all landlord-funded residential housing repairs, make-readies, and terminations and serves as liaison between the General Services Office and Facilities Maintenance Section (FM) in scheduling such work in conjunction with on-going work orders. Coordinates with FM, Property, POSHO, RSO, and IRM to ensure that required repairs, furnishings, safety upgrades, security measures, and telephones are in place in time for new arrivals. Conducts arrival and departure inspections at residences as part of GSO Check-In and Check-Out. Verifies accuracy of utility bills and landlord-funded repair invoices. Works with landlord to explain US Mission standards and requirements for residential housing. Reports to General Services Officer (GSO), but must liaise directly with Facilities Maintenance Manager (FMM).

Key Duties and Responsibilities:
·        Acts as point of contact and coordinator for all landlord-funded residential housing repairs, make-readies, and terminations and serves as liaison between the General Services Office/Housing Section (GSO/H) and Facilities Maintenance Section (FM) in scheduling such work in conjunction with on-going work orders.
·        Coordinates with FM, Property, POSHO, RSO, and IRM to ensure that required repairs, furnishings, safety upgrades, security measures, and telephones are in place in time for new arrivals.
·        Negotiates needed repairs/upgrades with landlords and resolves problems between landlords and American Employee occupants, requiring delicate coordination of often conflicting priorities.
·        Conducts arrival and departure inspections for incoming and outgoing US Direct Hire employees as part of the GSO Check-In and Check-Out process, assessing any damages or repairs required and identifying the responsible party. Upon arrival, conducts a “walk-through” of residences with explanation of the operation of appliances, locks, doors, air conditioning, hot water units or security devices.
·        Ensures that all household furnishings and fixtures are in good working order and notes if repair or replacement is needed.
·        Surveys potential properties for use as residences.
·        Works with landlords to explain US Mission standards and requirements for residential housing.
·        Verifies accuracy of monthly utility (water and electricity) bills and accuracy of landlord-funded repairs.
·        Maintains keys for all residences (stored under lock and key in GSO), digital photo files, housing spreadsheet, and retail market information to assist GSO with the annual retail market survey (per FAM requirement).


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·        The applicants for the United States US Embassy Housing Clerk job opportunity should have completed high school
·        A minimum of two years of related work experience in real estate management, logistics, hospitality, or office administration
·        Ability to obtain working knowledge of U.S. Department of State housing and leasing standards, basic local journeyman work practices, and residential safety and security standards.
·        Cross cultural communication skills capable of mediating conflicting interests of American Embassy residents, facilities maintenance staff, and landlords.
·        Must be tactful, yet effective, in dealing with American personnel relative to the status of their arrival and departure inspections, demonstrating exemplary customer service.
·        Language: English level IV (Fluent) reading and writing is required. This may be tested.

NB: All applicants under consideration will be required to pass medical and security certifications.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications online at the link below.


Deadline: 31st December 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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