Several Fresher Diploma Job Opportunities - Sales Representatives - Platinum Credit (U) Ltd

Job Title:     Sales Representatives (Several Entry Level Job Opportunities) Organization:  Platinum Credit (U) Ltd Duty Station:  Kam...

Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts
Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts

Earn over 102m as Project Management Specialist (Budget) at United States US Embassy, US Mission in Uganda


Job Title:             Project Management Specialist (Budget)
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 102,802,449-UGX 150,709,572 per annum

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador. 

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 

Key Duties and Responsibilities: 
Financial Management (40% of time) With limited supervision, the incumbent will provide programmatic and administrative leadership in structuring, updating and overseeing the entire EG Office financial portfolio of $490 million in multi-year funding, which is becoming increasingly complex in terms of nature of funding sources. The incumbent is responsible for monitoring funds for activities including infrastructure, government to government, energy, climate change, biodiversity, agriculture, and Food for Peace.
  • Works with Economic Growth Director, Deputy Director and Unit Leaders and counterparts in the offices of Financial Management (OFM) Program & Policy Development (PPD) to construct EG program budgets by program area and element level and by congressional earmarks for planning purposes;
  • Assists Unit Leaders and other team members in providing an understanding of financial data and analysis for quarterly, semi-annual and annual reports;
  • Prepares monthly pipeline reports and spend plans and reviews with EG leadership to update planning figures, and presents financials to EG Office and USAID/Uganda Mission leadership;
  • Receives quarterly financial pipeline data from OFM, reviews activities with activity managers and team leaders, provides pipeline analysis to EG leadership for quarterly mission pipeline and procurement plan reviews;
  • Works hand-in-hand with the PPD to prepare the EG Congressional Budget Justification, Performance Plan Report, annual obligations by program area, documentation for obligation into development objective agreements, amendments/modifications, and on preparing the field support budget for USAID/Washington;
  • Tracks EG funds in all development objective agreements;
  • Negotiates joint program funding with other Mission technical offices, and tracks the funding for reporting and to assist EG and the other technical offices with strategic decision-making regarding sub-obligation of funds;
  • Advises the EG Office on the strategic use of Program, Development and Learning (PD&L) funds managed by PPD; and
  • Leads financial management capacity building within EG, training Support Unit staff to manage financial aspects of program management, and Unit Leaders and Contracting/Agreement Officer Representatives (C/AORs) to improve financial management of activities.
Procurement Support (30% of Time): The incumbent will provide programmatic and administrative oversight to procurement actions.
  • Works closely with activity managers to provide financial data for preparation of documentation on sub-obligations into specific implementing partner instruments and other mechanisms of a general and overall nature through GLAAS, Implementation Letters, and other mechanisms;
  • Actively participates in the clearance process of GLAAS requests and other documents by reviewing and clearing off on the documents before they go to the Director or Deputy Director;
  • Works with activity managers, unit leaders and OAA representatives to update the EG Procurement Plan, leads weekly procurement plan reviews with EG and OAA, prepares the office for monthly front office technical meetings, and quarterly portfolio reviews;
  • Participates in program/pipeline/procurement Mission review, responding to EG budget-related procurement issues.
Program Management (20% of Time) The incumbent directly manages, as A/COR, implementing instruments and partners, providing technical support and direction.
  • Foster collaboration, participation, and agreement among implementing partners and USAID staff in the implementation and monitoring of EG activities. Responsible for providing strategic advice to implementing partners to ensure adherence to USAID/Uganda’s strategy and relevant U.S. Government policies.
  • Review, critique and approve project planning, implementation and monitoring documents including work plans, quarterly and annual reports, and project management plans.
  • Monitor activity spending; review and respond to quarterly accruals and pipeline analysis.
  • Take a field-based approach to monitoring implementation to ensure the accuracy of their reporting and progress toward meeting project goals. Work closely with other units within EG and with other offices to support joint field visits that inform integrated approaches.
  • Ensure compliance with USAID regulations in all aspects of project implementation.
Supervision and Mentorship (10%) The incumbent serves as Acting Support Unit Leader when the Deputy Director is serving as Acting Director and when the Deputy Director is in travel or leave status. The incumbent serves as mentor to the Support Unit Project Management Assistants (PMAs), training and assisting them in their programmatic and financial support to the EG units. The incumbent conducts capacity building training for all EG staff on financial and procurement management


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Project Management Specialist (Budget) job opportunity should hold a Bachelors’ degree in Financial Management, Business Administration, and Accounting, Social Sciences or related field is required.
  • A minimum of three years of progressively responsible work in financial management, budgeting, accounting, business administration, in addition to one year of program management, project development, social economic or related field is required.
  • Prior experience working with international donor organizations or donor-funded projects in budgeting, financial management or related work is required.
  • Demonstrated knowledge of accounting and budgeting practices and procedures is required.
  • Knowledge of program management, including design, implementation, monitoring, and evaluation is required.
  • Knowledge of international accounting systems is desirable.
  • Knowledge of applicable earmark requirements is desirable.
  • Strong interpersonal skills, demonstrated experience and ability to work in teams, clear concise writing skills, ability to meet tight deadlines, and logical analysis, accuracy and clear presentation skills.
  • Proven ability to work collaboratively with a range of counterparts at all levels including those from host country government, NGOs, other donors and rural resource users.
  • Computer literacy in word processing using Microsoft, and complex spreadsheets.
  • Demonstrated experience in the preparation and presentation of complex reports and analyses.
  • Self-directed with demonstrated ability to perform with minimal supervision.
  • Language Proficiency: Level IV (fluent) in English is required with excellent speaking and writing skills.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
  • A signed DS-174 Employment Application for Locally Employed Staff or Family Member, Click Here
  • Cover letter clearly indicating the position for which you are applying and describing how you meet the minimum requirements
  • A Curriculum Vitae/Resume
  • Copies of Academic Transcripts
  • Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.

Submit Application To:

Human Resources Office
By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 26th October 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Earn over 191m as Supervisory Financial Analyst (SFA) - United States US Embassy / US Mission in Uganda


Job Title:             Supervisory Financial Analyst (SFA)
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 191,547,014 - UGX 282,336,746 per annum

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador. 

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps 

Job Summary: The Supervisory Financial Analyst (SFA) is responsible for managing, supervising, guiding and mentoring a team of seven Financial Analysts (FAs) in the Office of Financial Management, USAID/Uganda. In addition, the SFA provides leadership and long term strategic planning to facilitate the work of FAs in providing a full range of financial management and advisory services in support of USAID/Uganda Development Objective (DO) teams; including; reviews of financial terms and conditions on project agreements, contracts, grant agreements and other instruments for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls; participating as key members of the technical/DO teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises. The SFA supports the implementation of key USAID initiatives like promoting the Administrator’s goal of supporting our host country and local non-governmental partners on the journey to self-reliance. The SFA leads the performance of various types of audits, financial reviews, pre-award surveys, close out reviews, special assessments as requested, public financial management risk assessments, capacity building activities, etc. The SFA is also responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements; prepares and executes the annual audit management plan. Finally, the SFA manages the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); and participates in the assessment of partner country public financial management and procurement systems. The SFA reports to the Controller, and acts as a back up to the Deputy Controller/Chief Accountant in his/her absence.

Key Duties and Responsibilities: 
Performance Management (15%)
  • The incumbent manages, supervises, guides and mentors seven FAs.
  • As the first line supervisor of the seven FAs, incumbent is responsible for all aspects of performance management, including evaluation, training and career development of the FAs.
  • The incumbent plans, organizes, schedules and assigns work to staff to meet established deadlines and ensure quality deliverables, while upholding excellent customer service principles.
  • Coordinates with the Controller, Deputy Controller/Chief Accountant, Mission technical offices and the Office of Acquisition and Assistance (OAA) on financial analysts’ tasks and assignments as necessary.
Audits, Pre-award assessments, Financial and Compliance Reviews, Internal Control Assessment (35)
The SFA is responsible for ensuring compliance with USAID audit requirements for all contracts, grants, and cooperative agreements; prepare and maintains the Mission’s audit inventory, which includes following-up on the receipt of audits from contracted audit firms, and also involves tracking the progress of open recommendations, and developing the annual audit management plan. As part of the incumbent duties s/he will:
  • Establish and monitor the non-federal audit program for NGOs based outside the United States. When required, request and review copies of those audit reports evaluating any findings that may have an impact on the implementation of the DO Team activity.
  • Follow up on the audit process until the final audit report is accepted and issued by Regional Inspector General (RIG)/Pretoria. This involves working closely with implementing partners (IPs), auditors and RIG/Pretoria to provide required support and guidance; drafting the scopes of work and reviewing final reports for each audit; Updates IPs on available audit firms, and provides new guidance on audit requirements to recipients and the firms that audit them.
  • Update the Mission on the status of audits and recommendations. Notify all relevant parties inside and outside the Mission of the initiation and completion of required audits to ensure proper participation in entrance and exit conferences.
  • Serve as the Mission contact and subject matter expert on technical questions arising in the course of audits regarding USAID regulations and procedures. This includes attending entrance, mid-term and exit conferences with all parties related to audits.
  • Coordinate correspondence with all stakeholders inside and outside the Mission, including senior management in the Mission and at Agency Headquarters in Washington, regarding all aspects of audit procedures from initiation to closure.
  • Review audits for adequacy and compliance with requirements as specified in OMB-Circulars. Ensure that audit recommendations receive appropriate and timely management decisions from Mission Senior Staff and that the final actions on audit recommendations are achieved within required timeframes. This involves working closely with the COR/AORs, Activity Managers, Agreement Officer and implementing partners to coordinate the formulation, implementation and follow-up of management decisions as well as closure of open audit recommendations.
  • Jointly serves as USAID/Uganda’s Audit Management and Resolution Officer, responsible for all financial and performance audits, and the preparation and monitoring of the Mission’s annual audit plan. S/he is responsible for preparation and/or review of Mission responses to the Regional Inspector General’s audit report recommendations, and for closing out audit recommendations with USAID/Washington’s Chief Financial Officer; and liaises with Inspector General’s office, and advise the Controller and the Mission Director on the status of audits.
  • The SFA will participate in the performance of various types of audits, financial reviews, pre-award assessments, and compliance reviews. These include control environment and risk assessments, cost effectiveness assessments, disbursement reviews, indirect cost rate reviews, pre-closeout and closeout reviews on USAID-funded organizations to determine the levels of accountability and adequacy of control environments within those entities. S/he will oversee the Office of Financial Management (OFM) Annual Financial Review Plan for the DO Teams and actively leads/participates in the performance of financial reviews, internal control assessments and financial management trainings for implementing partners. Establish and implement annual plans for performing financial management reviews of the Mission’s implementing partners in Uganda; review the performance of implementing partners/agencies; prepare site visit reports to detail findings and recommendations; and track and follow up on implementation of recommendations. Act as the Contracting Officer’s Representative (COR) for awards when a review or an assessment is outsourced.
  • The SFA will serve as the coordinator for the implementation of the Mission’s Enterprise Risk Management (ERM) which includes all Mission Control Review Committee (MCRC) related issues and findings by tracking and monitoring actions required to strengthen internal controls in the Mission. It also includes the responsibility of conducting the annual review of the Mission’s internal control systems as required by the Federal Manager’s Financial Integrity Act (FMFIA); guiding and advising Mission staff on their responsibilities for maintaining effective internal control, operating systems and procedures; proposing recommended courses of action to correct management deficiencies; reporting material control weaknesses, and taking responsibility for tracking the Mission’s progress in addressing progress made to remedy deficiencies/weaknesses. ERM requires a whole of Mission approach, and the SFA is instrumental in leading this effort.
Public Financial Management and Local Capacity Building (15%):
The SFA is expected to:
  • Conduct (a) rapid appraisals of host country systems; (b) assessments on public financial management and procurement systems; (c) host country contracting and/or financial management capability assessments as a precondition to award approvals and contracting capability certifications; (d) Host country and donor discussions on public financial management, procurement and other related forums.
  • Guide Mission management on the reliability of host country systems, and the effectiveness of the underlying internal control; advise Mission management on weaknesses and possible recommendations. He/she identifies or coordinates the capacity building needs endorsed and/or determined from assessments conducted on the Host Government Agencies, both at the National and Local Levels, develops an Action Plan or a SOW to address those, and oversees implementation.
  • Work in close conjunction with assessments conducted, participate in the conduct of relevant FM training and technical assistance to the Host Country entity, aimed at strengthening internal controls and management systems; and at building the capacity of NGOs and Host Country Government Implementing Agencies.
  • In coordination with Missions’ technical and support teams, identify local IPs who need additional support/training to improve their financial, administrative and management capacity to effectively implement USAID awards in accordance to U.S. G requirements; designs effective approaches to close the capacity gaps identified.
  • Represent OFM in coordinating internal and external local capacity development initiatives, tools, and financial trainings; through workshops, and conducting the organization capacity assessments.
Financial Analysis and Advisory Services (20%) The SFA will:
  • Provide professional financial advice to USAID/Uganda Mission management personnel on a range of issues related to the financial management aspects of proposed activities, such as estimated costs and required budgets; internal controls; fiduciary risk management and compliance; and other issues. Contribute to USAID’s decision and policy making process by providing recommendations and suggestions for improving operational efficiencies, financial management practices, and the accuracy of financial reporting. Provide technical guidance on U.S. federal government and USAID rules and regulations to the technical DO teams, implementing partners, non-governmental organizations (NGOs) and host government officials. Prepare the financial aspects of project design and procurement planning documents, such as budgets and financial plans for Implementation Letters, Grant Agreements, and other relevant implementing mechanisms. Assist activity managers in development of appropriate payment procedures in accordance with project implementation requirements.
  • Perform reviews of financial terms and conditions on project agreements, project implementation orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease and grant agreements for compliance with applicable rules, regulations, and procedures relating to accounting and fund controls; monitor the execution of such documents to ensure compliance with financial plans and report on the financial status of those instruments to the Controller and other Technical Office Directors or Team Leaders.
  • Participate as a key member of the technical (Development Objective) teams throughout the Program Cycle in activities such as periodic portfolio and/or project implementation reviews, procurement planning exercises and other such activities. Perform the quarterly financial reviews and supports the Technical Teams in development of accrual estimates. Identify and recommends adjusting entries to the accounts to bring the project/program pipelines into accurate levels. Investigate any variances between projections and actual disbursements or accrued expenditure and provides the results to Activity Managers.
  • Perform continuous and specific quarterly 1311 reviews for Mission’s activities to fully support outstanding Commitments, Obligations, Sub-Commitments and Sub-Obligations to provide support for the Controller’s 1311 Certification; conduct special analysis of historical accounting data and recommend management actions or alternatives which can be taken when the data discloses unfavorable trends, situations, and/or deviations from budget plans.
Contract Management (15%)
  • The SFA is the Contracting Officer Representative (COR) on a Blank Purchase Agreement (BPA) and subsequently issued contracts for activities that include: third party monitoring, audits, financial reviews, close out reviews, pre-award assessments and any other special assessments that are required by the Mission to reach our DOs. As COR, the SFA creates the Statement of Work and IGCE for the solicitation, may serve on the technical evaluation committee, after award works closely with the contractor to monitor contractor performance, administratively approves all payments to the contractor and manages the budgets of the contracts.
  • The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Supervisory Financial Analyst (SFA) job opportunity should hold a master’s degree in Accounting, Finance, Business Administration or related field is required. In addition, a professional certification, (e.g. CPA or ACCA) is required.
  • At least five years of post CPA/ACCA progressive experience in professional financial analysis, accounting or auditing firm is required. Experience leading teams, either formally or informally, is required.
  • Extensive knowledge and understanding of generally accepted accounting principles (GAAP) and generally accepted auditing standards (GAAS); principles and accepted practices of Ugandan governmental and business institutions with regards to finance, accounting, budgeting and reporting; as well as governmental and not-for-profit accounting, budgeting and reporting are required.
  • In-depth professional-level knowledge of development principles, concepts and practices, especially as they relate to performing audits of development programs and projects are required.
  • A thorough knowledge of USAID activity design, development, implementation and evaluation processes is essential. Knowledge of Public Financial Management systems.
  • Excellent leadership skills, personnel management and supervision skills are required. Skills and abilities in performing audits (financial and programmatic), internal control assessments, financial reviews, compliance reviews, etc. are required.
  • Ability to perform sophisticated analysis of management controls and capabilities of partner/beneficiary organizations is required.
  • Ability to evaluate financial aspects of activities and programs, institutional capacities and capabilities is required.
  • Ability to present results and recommendations to a broad audience, both orally and in writing, is also required.
  • Excellent interpersonal skills are required, as incumbent will frequently be working with the officials and staff of the Host government, Contractors, Grantees, and others who may be unfamiliar with USAID's programming and budgeting process.
  • The incumbent must have solid verbal communication skills to be able to explain and interpret Government of Uganda (GoU) attitudes, priorities and concerns to USAID officials, and to negotiate financial management and audit issues with appropriate GOU organizations and/or USAID implementing partners, technical advisors, counterparts, and peers.
  • Excellent writing skills are required in order to prepare regular audit reports to the Regional Inspector General of USAID.
  • The ability to work effectively in a Team environment, and to achieve consensus on policy, program/project, and administrative matters is required.
  • Strong Information Technology skills are required to be able to effectively understand and process the systems and data that form the heart of the task performed in this position.
  • Language Proficiency: Level IV (fluent) English language proficiency in speaking, reading and writing is required.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
  • A signed DS-174 Employment Application for Locally Employed Staff or Family Member, Click Here
  • Cover letter clearly indicating the position for which you are applying and describing how you meet the minimum requirements
  • A Curriculum Vitae/Resume
  • Copies of Academic Transcripts
  • Names, contact numbers, and e-mail addresses of three (3) professional references. At least one of the references must be a prior or current direct supervisor.

Submit Application To:

Human Resources Office
By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 26th October 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline




Several No Experience Exams Officer Job Opportunities - British Council


Job Title:   Exams Officer
Organisation: British Council
Duty Station: Kampala, Uganda

About US:
The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.  

Job Summary:  The Exams Officer is responsible for the delivery of our examinations in Kampala. Principal areas of responsibility include operational delivery, compliance with quality/security standards and ensuring that all exams are processed according to the British Council’s quality and compliance guidelines.

Key Duties and Responsibilities: 
Exams delivery: Processing exams papers:
  • Understands the importance of keeping exams materials secure before, during and after the exam day and of the following systems which protect self and the colleagues from unfair accusations of malpractice.
  • Maintain quality and compliance requirements stipulated by UK exam bodies.
  • Understands the general principles of secure unpacking, packing counting, logging and shredding of materials.
  • Able to use different stock management processes to ensure exams secure materials and equipment can be tracked internally and externally.
  • Understand and effectively uphold the audit criterion that ensures most of the above.
Contribution to general effective management of Exams Business: Managing individuals or teams:
  • Post will require exams officer be able to set clear goals for individuals (exam venue staff) and monitor performance against goals and job standards using the British Council performance management process; produce a job plan and write comprehensive performance evaluation for individuals.
  • Ensure that work is allocated amongst team members fairly and efficiently. Is able to motivate individuals/ the team, particularly those whose roles include routine tasks by setting them small projects as part of their performance deliverables or arranging for job rotations.
  • Able to identify poor performance issues and address with support and guidance from manager.
  • Recruiting and selecting venue staff including examiners, markers, invigilators etc. Ensuring a sufficient number of effectively trained staff is available for each test day administration. Understands basic recruitment and selection procedures and able to apply them to venue staff recruitment process with manager guidance.
  • Understand and be able to implement the particular training and monitoring needs of venue staff as and when required.
Contribute to effective, compliant financial processes and accurate financial information
  • Ability to prepare reconciliations for specific processes for checking by the Exams Manager.
  • Understand basic ‘purchase to pay’ and ‘sales process’ including vendor or business partner creation, raise goods receipts, approve PO’s and sales orders on time and understand the wider importance of this. Understand how to process invoices and credit notes.
  • Able to plan/forecast/monitor/manage simple budgets.
  • Able to support the preparation of cash flow forecast and accruals by providing relevant information for their particular area of responsibility.
  • Tasked with preparing and/ or checking examiner/marker/invigilator payment. Understands the principles of good financial practice.   


Qualifications, Skills and Experience:
  • The applicant for the British Council Exams Officer job placement should possess a Business Management qualification from a recognized university.
  • Existing rights to live and work in Uganda.
  • Appropriate police check required.
  • Extensive knowledge and experience in Business administration.
  • Knowledge and experience in Financial planning and budget monitoring.
  • Knowledge and experience in Exams delivery.
  • Knowledge and experience in Exams process management.

How to Apply:
All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.


Deadline: 16th October 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





No Experience Administrative Assistant Job Opportunities - British Council


Organisation: British Council
Duty Station: Kampala, Uganda

About US:
The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.  

Job Summary:  The Administrative Assistant will maintain an administratively effective office environment: a presentable and well- organized office. He / She will support the Office Administrator and staff members with various administrative tasks related to logistics, general administration of the office, documentation and archiving.

Key Duties and Responsibilities: 
General Office Administration
  • Ensure that all workplace spaces, conference amenities and materials are clean.
  • Hotel/flight bookings for visitors from outside Uganda and staff travelling out of Uganda.
  • Ensure that office equipment and supplies are available for use. Process requests for office supplies, telephone, scanner, fax, copier, internet maintenance. Use stock cards, which should be reconciled monthly. Initiate replacement of stationery and office supplies.
  • Coordinate and supervise work by service contractors and temporary drivers.
  • Supporting the Office Manager to update records for EFT returns.
IT Support
  • Ensure that all IT equipment is in good working conditions.
  • Liaise with BC IT consultants on any IT matters.
  • Report to the IT consultant any PC or network problem for fast corrective action.
Logistics and Procurement Support
  • Follow up any pending utility bills such as telephone, internet, rent etc.
  • Collect quotations for procurement from suppliers that are on the BC Uganda approved suppliers list.
Travel/Transport Management
  • Coordinate allocation of vehicles and keep keys to vehicles securely stored.
  • Assist in reconciling fuel consumption (log books, fuel vouchers).
Knowledge Management and Record Keeping
  • Ensure that a good filing structure is designed and implemented on the central G-drive.
  • Upload and file all administrative and financial documents on the G-drive.
  • Ensure that all soft copies file are also maintained in hard copies.
  • Supporting with Inventory verification exercises.
Teams Management & support
  • Ensure that all administrative processes are carried out timely, effectively, and in line with British Council policies and procedures.
  • Ensure that the office runs smoothly by working in collaboration with all the staff.
Specific duties will include:     
  • Transportation of staff for work-related purposes, including meeting and greeting guests at airports and hotels.
  • Ensuring regular maintenance of the office vehicle; this will include servicing, cleaning and any other adhoc maintenance items.
  • Keeping proper records of mileage, refuelling and servicing to ensure a proper audit trail.
  • General messenger duties that include; banking and postage: Collecting and distributing mail from post office and BHC, and from security desk.
  • Purchasing and collecting office supplies e.g, staff café items, stationery and cleaning materials, and keeping an up to date stock record of the same.
  • Supplying diesel and other items to UKAs residences where applicable.
  • Providing logistical support during office meetings and project events.
  • Filling, Photocopying, scanning documents and shredding sensitive documents as per British Council Records Policy as and when directed by Line Manager.
Other financial and administrative work: As required and requested by your line manager, for example: ad hoc requests from the cluster, India or London, assisting with preparing for NAO and Internal Audit visits, external auditors’ requests, any special change projects or initiatives to change procedures, etc.


Qualifications, Skills and Experience:
  • The applicant for the British Council Administrative Assistant job placement should possess a Diploma in business, Finance, marketing, procurement or any other relevant field. A Bachelor’s degree in business, Finance, marketing, procurement or any other relevant field is desirable.
  • Existing rights to live and work in Uganda.
  • Extensive knowledge, understanding and experience of financial management and administration.
  • Experience of Finance and administration is desirable.

How to Apply:
All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.


Deadline: 16th October 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher O' level ICASS Service Clerk Job Careers - United States US Embassy / Mission


Job Title:         ICASS Service Clerk
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 30,888,655- UGX 45,286,863
Vacancy Number: Kampala-2018-046
Reports to: Facilities Supervisor

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The ICASS Service Clerk will be assigned to the US Mission ICASS customers’ liaison office responsible for the management and coordination of information concerning residential leased quarters and government owned buildings repairs and occupation.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy ICASS Service Clerk job opportunity should hold an  Ordinary level certificate (completion of 4 years of secondary school.
  • At least three years of clerical and shop experience, the latter related to maintenance operations is required.
  • Good knowledge of maintenance operations and terminology. 
  • The applicant must have good working knowledge of Mission correspondence style manuals, clerical practices and procedures, strong knowledge of building maintenance operations as well as preventive maintenance and inspection procedures is required.
  • The incumbent must have good working knowledge of Department of State and associated agency services provision procedures and regulations.
  • Must be able to use computer and typewriter, be able to communicate required job tasks to GSO/M supervisors, understanding of basic maintenance requirements and have a positive attitude to build a good customer relationship with embassy personnel, contractors and others. Must hold valid Ugandan driving license.
  • Language:  Level III (good working knowledge) English in speaking, reading and writing and level II (limited knowledge) in commonly spoken languages like Luganda, Kiswahili or Lusoga is required. (This may be tested)

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation of registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

Deadline: 2nd October 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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