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Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts
Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts

Embassy Jobs - Humanitarian Advisor - The Embassy of Ireland in Uganda


Job Title:             Humanitarian Advisor
Organisation: The Embassy of Ireland in Uganda
Duty Station: Kampala, Uganda
Reports to: Head of Co-operation

About US:
The Embassy of Ireland in Uganda was opened in 1994, and serves the purpose of advancing relations between Ireland and Uganda and representing Ireland’s values and interests in Uganda. Ireland’s current strategy (2016-2020) for Uganda is guided by our foreign policy, The Global Island, Ireland’s Foreign Policy for a Changing World’, and Ireland’s policy for international development, ‘One World One Future’. The strategy covers the breadth of the Embassy’s work including consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme, which is closely aligned to the Government of Uganda’s second National Growth and Development Plan.

Job Summary:  The Humanitarian Advisor will manage the humanitarian programme in accordance with agreed institutional standards of programme/grant management and represent Ireland in key policy dialogue for a as a senior member of the embassy’s technical team, the
Humanitarian Advisor will be expected to contribute across the work of the embassy, including as climate change focal point/ champion.

Key Duties and Responsibilities: 
·         Monitor partners and programme implementation, including appraisal of narrative and financial reports, reviewing audits and conducting field monitoring visits. input to evaluation processes.
·         Lead on new programme development, including “nexus" type programmes linking humanitarian, relief and development.
·         Conduct organisational capacity and risk assessments of partners, ensure adequate contractual relations are in place and maintain up to date risk profiles for all partners.
·         Represent the Embassy in key policy dialogue fora on refugee and humanitarian issues.
·         Advise social protection, education, HIV and governance advisors on humanitarian issues arising within these sectors and appropriate responses.
·         Act as climate change focal point/ champion supporting and encouraging colleagues to consider climate change issues in programme design and implementation, and leading on communications with hq in relation to climate change issues.
·         Input to the embassy’s communication strategy through use of social media, inputting to the website and working with the communications teams to organize relevant networking events in order to ensure maximum visibility for the humanitarian programme.
·         Input in the embassy’s research and learning agenda, keeping up to date on relevant new research emerging and providing briefing as required
·         Liaise with the humanitarian section in Irish Aid HQ, and with humanitarian advisors in embassies within the region in order to share approaches and learning.


Qualifications, Skills and Experience: 
·         The ideal candidate for the Embassy of Ireland in Uganda Humanitarian Advisor job must hold a Master’s Degree in the relevant field (development studies, social sciences or other related fields).
·         Five years of specific post qualification experience in a similar role with a bi-lateral, multi -lateral organisation, government or NGO.
·         Demonstrated experience in strong programme planning, implementation, management and monitoring skills. Knowledge and understanding of climate change in Uganda and how it impacts on programme design and implementation.
·         Knowledge and experience of policy dialogue and influencing policy processes.
·         An excellent understanding of the national, regional and global humanitarian context.
·         Ability to work as part of a team and in partnership with other stakeholders. Excellent interpersonal, written and verbal communication skills.
·         Proficiency in the Microsoft suite of applications i.e. word, excel, outlook etc.
·         A high standard in English, both spoken and written.
·         Desirable: Regional experience is desirable but not essential.

How to Apply:
All candidates who wish to join the Embassy should send their completed application forms, download here via e-mail only to Recruitment.Kampala@dfa.ie, with the subject line; Humanitarian Advisor.

Deadline:  Wednesday, 27th February 2019 by 4:30 pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline





Embassy Jobs - Facilities & Resources Manager - The Embassy of Ireland in Uganda


Job Title:             Facilities & Resources Manager
Organisation: The Embassy of Ireland in Uganda
Duty Station: Kampala, Uganda
Reports to: Second Secretary

About US:
The Embassy of Ireland in Uganda was opened in 1994, and serves the purpose of advancing relations between Ireland and Uganda and representing Ireland’s values and interests in Uganda. Ireland’s current strategy (2016-2020) for Uganda is guided by our foreign policy, The Global Island, Ireland’s Foreign Policy for a Changing World’, and Ireland’s policy for international development, ‘One World One Future’. The strategy covers the breadth of the Embassy’s work including consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme, which is closely aligned to the Government of Uganda’s second National Growth and Development Plan.

Job Summary:  The Facilities & Resources Manager is a key member of the senior management team and he/she works closely with the Head of Mission, Office Manager and Administration Staff at the Embassy. The Facilities & Resources Manager reports to the Second Secretary.

Key Duties and Responsibilities: 
  • Active engagement in senior management decision-making processes including attendance at senior management meetings.
  • Maintain the Embassy properties: ensuring they are in good condition.
  • Maintain an up-to-date inventory of all Embassy property.
  • Update premises profiles as required.
  • Review of leases and ensuring timely renewal.
  • Ensure the proper implementation of records in vehicle log books.
  • Provide monthly fuel consumption report to the concerned authority.
  • Co-ordinate all security issues to ensure the safety of the staff and property at the chancery, the residence and expatriate staff houses.
  • Review performance of private security firm.
  • Liaise with state police on deployment of VIPPU officers for the security of the Embassy and Official Residence.
  • Ensure that contracts with service providers for office machinery, supplies, fumigation and refuse collection are operational and renewals are made in a timely manner.
  • Office equipment: efficient use, maintenance and repair.
  • Utilities bills verification prior to payment, liaison with service providers to maintain supply, preparation of requests.
  • Store maintenance; stock re-ordering and accountability.
  • Ensure all vehicles are insured, serviced, maintained and daily checks are completed and records updated.
  • Review and implement transport requests.
  • Ensure that the monthly fuel bills are reconciled prior to payment.
  • Performance management of staff being supervised; drivers and support staff.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Embassy of Ireland in Uganda Facilities & Resources Manager job must hold a Degree in Business Management or other relevant qualification.
  • Experience in people management.
  • Knowledge of facilities management i.e. the laws/principles governing tenancy agreements.
  • Knowledge of fleet management repair analysis and general vehicle maintenance.
  • Proficiency in the Microsoft suite of applications i.e. Word, Excel, Outlook etc.
  • Proven ability to demonstrate initiative, resourcefulness and perseverance.
  • Good problem solving and decision making skills and analytical abilities.
  • High motivation with a proven ability to work both independently and as part of a team.
  • Strong interpersonal skills and ability to deliver results through a team.
  • Efficient communication and a high standard in English, both spoken and written.
  • Proven ability to work with minimal supervision.
  • Ability to prioritise effectively and work to deadlines.
  • A very high standard of personal integrity.
  • Previous experience with an international organisation is desirable but not essential

How to Apply:
All candidates who wish to join the Embassy should send their completed application forms, download here via e-mail only to Recruitment.Kampala@dfa.ie, with the subject line; Facilities & Resources Manager.

Deadline:  Wednesday, 27th February 2019 by 4:30 pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

United States Peace Corps Careers - Voucher Examiner / Travel Assistant


Organisation: United States Peace Corps
Duty Station:  Kampala, Uganda
Reports to: Deputy Director, Management and Operations (DDMO)
Vacancy Announcement No. 2019 – 002

About Peace Corps:
The Peace Corps is an agency of the United States Government, which sends American Volunteer development workers to assist in capacity building and technical assistance activities in over 70 countries worldwide.  The United States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control
  • Peace Corps 

Job Summary:  The Voucher Examiner / Travel Assistant is responsible for all aspects of Peace Corps Uganda voucher examination, preparation of Travel Authorizations and review of Travel vouchers.  This is a multi-function position requiring a great degree of planning, flexibility and creativity and a high degree of organization and ethics. Due to the myriad of duties required, the Voucher Examiner / Travel Assistant will need a sense of prioritization, planning and attention to detail and the ability to efficiently juggle multiple tasks simultaneously.

Key Duties and Responsibilities: 
Finance / Voucher Examiner (50%)
  • Examines, analyzes, ensures eligibility and recommends for payment a variety of difficult and complex vouchers, including claims against contracts, purchase orders, grants, and complex travel vouchers. Makes independent judgment as to the accuracy and eligibility of the voucher claim presented for payment; ensures that it conforms to the payment provisions set forth in the obligation. Rejects incomplete or invalid voucher claims and returns the documents to vendors.
  • Ensures that the request for payment documents are valid and accurate; the expenditures presented for reimbursement are consistent with the terms and conditions as stated in the contracts; and that they are adequately supported by proper and sufficient documentation.
  • Ensures that travel and program advance requests are approved in accordance with PC Cash Management Policy and the established standard operating procedures.
  • The incumbent scrutinizes vouchers and works directly with the FAs to resolve discrepancies at the lowest level and informs supervisor of unresolved issues.
  • Ensures that administrative approvals, justification and/or additional supporting documentation have been obtained prior to processing claimed expenses.
  • Ensures that payments are eligible under current PC guidance and made against valid obligations and sufficient funds in ForPost. Analyzes historical payment records of recurring expenses and coordinates with the Financial Assistants to provide any necessary increments/adjustments in obligated amounts.
  • Ensures that all invoices are paid on time and in full compliance with the requirements of the Prompt Payment Act. Assists vendors with the prompt resolution of payment problems and/or inquiries by tracking all payments.
  • Provides interpretation of applicable PC UG payment regulations, procedures and guidance to vendors regarding proposed payments.
  • Assist in tracking and reconciling of Vendor Payments
  • Processing of VAT reimbursement requests; Put VAT stamp on all invoices lined up for VAT reimbursement, collect receipts for paid up invoices, fill the online VAT return form and submit it to the Embassy.
Travel (40%)
  • Preparation of Travel Authorizations
  • Review and process Travel vouchers for PC staff and official visitors
  • Dissemination of policies related to travel such as allowable travel expenses, reimbursement procedures, travel Regulations, Per Diem rates, and others.
  • Coordinate with Travel Agents to ensure that travel related permissions / formalities are adhered to and also that tickets are issued in a timely manner.
  • Coordinates with relevant staff to ensure that PC staff travel requirements are appropriately met
  • For staff on official travel, coordinate with hosting Posts to ensure that all travel requirements are met in a timely manner e.g. sending TAs, passport information, VISA information, etc.
  • Follow up on travel related invoices and payments such as those for tickets, airport transfers, visas etc
  • Makes hotel and other travel-related reservations for official Peace Corps travelers and visitors.
  • Ensures obligation in FORPOST is done for travel-related expenses to include but not limited to accommodation, Meals and Incidental expenses, tickets and other miscellaneous expenses
  • Official Travel Card holder
Administrative (10%)
  • Assist with photocopying / collating of non-cashier vouchers.
  • Coordinate and track all DHL/FedEx shipment to Peace Corps HQ/GAP.
  • Be knowledgeable of the Peace Corps Uganda Safety and Security policies and procedures to include timely reporting of suspicious incidents, persons, or articles.
  • Ensure complete confidentiality regarding all information related to PC staff, volunteers and operations.
  • Serve as back up for admin staff as assigned.
  • Develop and regularly update travel related guidance for all PC official travelers
  • Performs other duties as assigned by the DMO and the DDMO.
  • Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD.  Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.


Qualifications, Skills and Experience: 
  • The ideal candidate for the United States Peace Corps (PC) Voucher Examiner / Travel Assistant job must hold a bachelor’s degree or equivalent in accounting, auditing, business administration or a related field.
  • At least five years of progressively responsible experience in voucher examining, accounts payables, accounting, auditing or related budget and fiscal work.  Furthermore, 2 years of experience in Travel and logistics coordination is also a requirement.
  • US Government experience is an added advantage.
  • General familiarity with accounting principles and concepts, financial management and reporting procedures.
  • Ability to comprehend and logically, accurately and properly apply the voucher examination process, various and detailed technical program regulations, terms, and conditions as exist.
  • Must have tact and ability to explain clearly and convincingly the rationales for payment disallowances.
  • Must have demonstrable analytical and decision-making abilities.
  • Ability to work under limited supervision, and to organize and prioritize work schedules is also critical.
  • Incumbent must also be able to  undertake a critical review of vouchers, applying technical skills together with existing general rules and regulations to each and every voucher submitted for payment and liquidation.
  • Excellent interpersonal and customer service skills.
  • Legally able to work in Uganda
  • Language Proficiency: Level IV English proficiency

How to Apply:
Please submit a Word formatted letter of interest, resume (maximum 3 pages), names and contact information for three references to applications@ug.peacecorps.gov. Please clearly indicate your name and the position applied for on the subject line of the cover email as well as on all the attachments: For example “Akello Ritah_ Voucher Examiner” for the Grants Coordinator Position. Do not write any other words in the subject line of your mail. Submitted documents become the property of the Peace Corps.

Deadline: 22nd February 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





2 Irish Embassy Job Vacancies - Programme Executives


Job Title:             Programme Executive (2 Job Positions)
Organisation: The Embassy of Ireland in Uganda
Duty Station: Kampala, Uganda

About US:
The Embassy of Ireland in Uganda was opened in 1994, and serves the purpose of advancing relations between Ireland and Uganda and representing Ireland’s values and interests in Uganda. Ireland’s current strategy (2016-2020) for Uganda is guided by our foreign policy, The Global Island, Ireland’s Foreign Policy for a Changing World’, and Ireland’s policy for international development, ‘One World One Future’. The strategy covers the breadth of the Embassy’s work including consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme, which is closely aligned to the Government of Uganda’s second National Growth and Development Plan.

Job Summary:  The Programme Executive is a key support function to the development programme in the Embassy working with the Head of Co-operation, Deputy Head of Cooperation and a team of technical advisors to ensure efficient and effective administration of the development programme and compliance with key institutional grant management requirements. The Programme Executive will also have responsibility for the management of specific projects working closely with the relevant advisors. Other responsibilities will include event management and communications as well as providing PA support to the Head of Co-operation and Deputy Head of Co-operation.

Key Duties and Responsibilities: 
  • Providing administrative support to the grants management process.
  • Leading on specific initiatives or projects within the current development programme, as well as supporting the work of the development programme advisors.
  • Ensuring strong communications of the results of the development programme and ensuring maximum visibility of Ireland’s investment in Uganda.
  • Working with a cross-Embassy team on the organization and management of key Embassy events.
  • Providing overall administrative support to the development programme.
  • Any and all such reasonable additional tasks that may be assigned.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Embassy of Ireland in Uganda Programme Executive job must hold a Degree in development studies, social science, communications or another relevant discipline.
  • Three (3) years’ experience in a similar role.
  • Proficiency in the Microsoft suite of applications i.e. Word, Excel, Outlook etc.
  • A high standard in English, both spoken and written.
  • Strong administrative, organizational and project management skills.
  • Excellent interpersonal, written and verbal communication skills.
  • Ability to work as part of a team.
  • A very high standard of personal integrity
  • Ability to prioritise effectively and work to deadlines

How to Apply:
All candidates who wish to join the Embassy should send their completed application forms, download here via e-mail only to Recruitment.Kampala@dfa.ie, with the subject line; Programme Executive.

Deadline:  Wednesday, 27th February 2019 by 4:30 pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline





A' Level US Embassy Jobs - OBO Shipping Clerk & Expeditor


Job Title:         OBO Shipping Clerk & Expeditor
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 34,509,568 - UGX 50,718,244
Vacancy Number: Kampala-2018-056
Reports to: Senior Administrative Assistant

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The OBO Shipping Clerk & Expeditor serves as the Shipping Clerk/Expeditor to the OBO NOX/SPX Project Kampala. S/he manages the project's customs and shipping clearance activities and arranges commercial shipping services for all its incoming and outgoing shipments (office supplies, house hold effects and vehicles). Expedites passengers, pouches and cargo to and from the airport and performs other office duties including purchasing local or picking up GSO office supplies and file maintenance. Incidental driving will be required sometimes. This position is a limited duration contract position, which will end in approximately 3 years in accordance with the NOX/SPX project completion date.

Key Duties and Responsibilities: 
Clerical /Office duties:
  • Prepares and maintains a numerical log of all protocol clearances and shipments for OBO Kampala (NOX/SPX) project.
  • Orders supplies to support OBO Kampala (NOX/SPX) project activities in a timely and efficient manner including: - placing procurement requests to post's Procurement section.
  • Inputs data into the McNET customs portal. Attends to other office duties (filing documents, copying, answer phone calls and assemble reports)
Shipping/ Clearance Duties: 30%
  • Prepares and processes cargo clearance documents with customs, Uganda Revenue Authority (URA) and clearing agents.
  • Manages the logistical activities required to have the goods delivered on time and safely; including coordination of shipping and clearing agents' actions. Processes vehicle transfers/registrations/de-registrations
  • Timely response to shipping agents and customers
  • Maintains OBO Kampala shipping records for accounts purposes and works with post Kampala’s Financial Management Office to ensure; accurate accounts records for the section.
  • Facilitates the clearance and delivery of Classified/Unclassified pouches.
Expediting Duties: 30%
OBO Kampala’s Arriving & Departing Temporary Duty Officers (TDYers):
  • Meets TDY personnel and other official visitors at the airport, receives their passports and baggage tags, assist them through immigration & assists with Visa challenges if any, identifies the baggage, processes it through customs and leads the visitors to their waiting vehicle.
OBO Kampala VIP visitors:
  • Coordinates assigned visits from beginning to end. Prepares dip Notes to the MOFA, Requests for all necessary waivers through MOIA, VIP access through both MOFA & Entebbe international Airport VIP officials, and Tarmac Access through MOFA while closely coordinating with Aviation security. All these shall be processed through the official and approved processes to keep a diplomatic front for the U.S Embassy.
  • On the expediting D-day, coordinates for the receiving team to receive VIPs either at tarmac or in the VIP lounge, receives Passports and baggage tags from the control officer upon arrival and ensures the passports go through immigration. On departure, the expeditor receives the bags and passports in advance, checks in the VIPs in advance of their arrival at the airport to minimize time spent in the VIP lounge before boarding the plane.
  • Waits for wheels up and prepares a report to the supervisor after task is accomplished.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy OBO Shipping Clerk & Expeditor job opportunity should have completed Secondary School (both "O" and "A" level Education from an accredited institution 
  • At least three years of work experience in shipping, logistics, customs, or dispatching duties is required.
  • Broad knowledge and understanding of local customs/shipping regulations and procedures is required.
  • Knowledge of local traffic rules, regulations and patterns, should be well versed with local driving routes.
  • Basic knowledge in vehicle safety and maintenance procedures, knowledge of the U.S. Embassy’s driving instructions, laws and regulations.
  • Knowledge of office procedures, record keeping and filing systems.
  • Ability to use Microsoft suites (outlook, word and excel), possession of a valid class B, DL & CM driving permit and ability to safely operate passenger and light cargo motor vehicles.
  • Ability to follow instructions, good communication skills, able to work in a multi-cultured environment.
  • Highly flexible and able to work long hours/weekends when required.
  • Language Proficiency: Level III (Good Working Knowledge) speaking/reading/writing of English is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation of registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).


Deadline: 14th January 2019

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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