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Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts
Showing posts with label Embassy and Foreign Mission Jobs in Uganda. Show all posts

No Experience British Council Job Opportunities - Project Officer, Education and Society


Organisation: British Council
Duty Station: Kampala, Uganda

About US:
The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.  

Job Summary:  The Project Officer, Education and Society will plan, promote, manage, deliver and evaluate events and project outputs, working with partners and stakeholders to meet the Council’s strategic objectives.

Key Duties and Responsibilities: 
Programme/service support        
  • Delivers a range of administrative work within agreed corporate procedures, to maximise quality, continuity and efficiency.        
  • Maintains accurate records as they relate to the different project areas and drafts routine and some non-standard documentation, reports or financial analysis/reconciliations.        
  • Performs straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings/results accurately and appropriately to support effective maintenance of management information systems.
  • Provides logistical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.        
  • Deliver high quality project activity and events, working with partners and stakeholders in order to meet global, regional and country plans. 
Relationship & stakeholder management       
  • Proactively communicates and liaises with others (inside and outside the BC) to ensure effective coordination and delivery of events, services and activities.        
  • Builds an understanding of who’s who within the wider department, unit or region to enable effective resolution of issues when they arise.        
  • Deliver projects in accordance to business need, ensuring compliance with all client and corporate standards.
  • Deliver projects to agreement and proactively manage partners through positive communication to ensure that projects maintain positive, mutually beneficial relations.
Monitoring & Evaluation, Database Management
  • Plan and implement questionnaire surveys, collate, analyse and report results.
  • Maintain an accurate database of contacts engaged through projects.
  • Prepare case studies that will be used as evaluation of long term outcomes.
  • Ensure that project targets set out in all project plans are met  
Marketing and Communications
  • Deliver the agreed marketing and communications project outputs.
  • Work with agencies to ensure that promotional and branded materials meet branding standards.
  • Manage content of publications of various projects  
Customer support       
  • Receive and respond to enquiries from/to customers, and may be a specific point of reference on queries relating to an area of project or responsibility.  Identifies where more complex issues require resolution by others and refers them on accordingly.        
  • Recognise and understand the impact of incidents arising (e.g. complaints, resourcing problems, logistical or technical difficulties) and proactively alerts the team leader to any issues of concern that are likely to impact service/project/task delivery or customer experience.
Finance & resource management: Monitor and take responsibility for small-scale resources/cash/stock, following established procedures and ensures that equipment and materials are available and ready to use when needed. 
Managing self & others      
  • Plan and prioritise own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon.
  • Task and coordinate others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services.  Monitors task completion to agreed quality and time standards.


Qualifications, Skills and Experience:
  • The applicant for the British Council Project Officer, Education and Society job placement should hold a Degree in a related discipline.
  • Project Management qualification is desirable.
  • Right to work in Uganda.
  • A background security check is needed to work at the office premises. Criminal records, military service and/or child protection checks may be carried out.
  • Project Management Skills.
  • Communication Skills.
  • Financial Planning and Management Skills.
  • Fluency in English

How to Apply:
All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.


Deadline: 27th November 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline







Earn over 63m as Economic/Commercial Assistant at United States US Embassy / Mission


Job Title:         Economic/Commercial Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 63,281,227 – UGX 92,530,238
Vacancy Number: Kampala-2018-050
Reports to: Economic and Commercial Officer

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Economic/Commercial Assistant drafts commercial reports, assists U.S. firms with due diligence inquiries on potential Ugandan business partners, supports and often leads trade missions, and identifies opportunities for U.S. exports to and investments in Uganda.  The incumbent develops relationships with the Government of Uganda to advance U.S. commercial and economic policy in Uganda.  The incumbent also develops relationships with the American Chamber of Commerce (AmCham), and various Ugandan and U.S. commercial organizations to promote bilateral trade between the United States and Uganda. The incumbent also provides strategic economic and commercial research and analysis to help inform U.S. policy makers and shape U.S. policy in Uganda. The incumbent coordinates with interagency partners to promote bilateral trade between the United States and Uganda.

Key Duties and Responsibilities: 
  • Managing Flagship Commercial Services & Event Management:  U.S. Embassy Kampala is a Commercial Partner Post with the Foreign Commercial Services (FCS) at U.S. Embassy Nairobi.  Under the Partner Post program, the incumbent performs various commercial services for U.S. firms looking to enter the Ugandan market.  Commercial services include the Gold Key Service (GKS), International Company Profile (ICP), creating business contact lists, International Partner Search (IPS), and supporting or leading trade missions to International Buyer Programs (IBP) and reverse trade missions.  The incumbent - with approval from the supervisor - makes recommendations on the commitment of up to $20,000 in commercial service funds and business facilitation funds for securing venues for commercial events as well as funding commercial training for the incumbent and the supervisor.  The incumbent co-ordinates with FCS to facilitate regional trade events, as well as identify commercial opportunities for U.S. businesses in Uganda. S/he will perform basic due diligence on potential Ugandan business partners for U.S. firms.  S/he will gather and analyze information on economic and political developments relevant for commercial advocacy.  The incumbent will also assess the impact of the Embassy's full range of trade promotion programs to help the supervisor report on the efficacy of these Embassy-supported initiatives.
  • Commercial and Economic Research and Analysis:  The incumbent gathers and analyzes information on economic and political developments to assist the supervising officer in preparing a wide variety of written products for external and internal use.  The incumbent is also frequently tasked with drafting such products independently, with minimal supervision, and is expected to produce drafts requiring minimal editing by the supervisor.  The incumbent will independently prepare annual reports including the Commercial Action Plan, Investment Climate Survey, Investment Climate Statement, Country Commercial Guide, AGOA Eligibility Report, Fiscal Transparency Report, CIA Factbook, and the Anti-Money Laundering Report.  The incumbent will also prepare internal documents including briefing memos and talking points for the Ambassador and other senior USG officials. Finally, the incumbent will prepare external documents including diplomatic notes, and formal cable updates on a wide range of commercial and economic topics.  In addition to research services, the incumbent serves as local expert for the supervising officer, providing insight into Ugandan business contacts.                                                                                     
  • Contact Work:  The incumbent maintains contact with senior and mid-level officials in the Ministries of Finance, Trade, Energy, Works and Transport, Agriculture, Wildlife, and Tourism as well as in various agencies including the Bank of Uganda, the Uganda Investment Authority, the Civil Aviation Authority, Customs, the Uganda Registration Bureau, and the Uganda Bureau of Statistics.  The incumbent is also expected to develop and maintain a wide range of Ugandan and U.S. business contacts, including at very senior levels.  The incumbent monitors potential business opportunities for U.S. companies, with an emphasis on government tenders.  The incumbent must maintain an up-to-date and nuanced understanding of on-the-ground economic developments, challenges, concerns, and opportunities, to assist U.S. policy makers and U.S. companies to make prudent business decisions. 
  • Commercial Inquiries & Data Analytics:  The incumbent regularly receives, evaluates, and drafts responses to proposals and inquiries from Ugandan and American companies.  S/he regularly maintains and updates the Embassy's commercial database to ensure convenient and timely access to all contact information, and optimizes the database to allow for analysis and targeted prioritization. 
  • Relationship and Travel Facilitation:  The incumbent frequently arranges all aspects of meetings and field visits for the Economic Officer with various American and Ugandan businesses, prominent businesses operating in Uganda, and government officials.  The incumbent is often tasked with arranging programs for high profile official visitors. 
  • Bridge with the Private Sector:  The U.S. Embassy has a strong partnership with AmCham to connect U.S. firms with other businesses in Uganda on commercial opportunities.  The incumbent coordinates with AmCham to develop and implement trade missions in Uganda.  The incumbent represents and advocates on behalf of the Embassy's Commercial Section at American Chamber of Commerce (AmCham) board meetings. 
  • Promotes Interagency Cooperation:  Collaborates with USAID, Department of Commerce, Department of Agriculture, U.S. African Development Foundation, U.S. Trade Development Agency, OPIC, and EXIM Bank to promote and support U.S. business participation in various development projects in Uganda.  The incumbent makes all the necessary arrangements for U.S. and Ugandan travelers to attend various commercial events. 


Qualifications, Skills and Experience:
  • NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Economic/Commercial Assistant job opportunity should hold a Bachelor's degree in Business Administration, Economics, Law, Mass Communication, or International Relations
  • At least three years of progressively responsible experience in either Governmental work related to political or economic issues; work in a for-profit business; work in a non-profit organization focused on economic growth, an enabling business environment, other pro-business or economic theme; or other work, including journalism, academia, or public affairs related to political or economic issues is required.
  • Extensive knowledge and basic understanding of the local business environment, including major companies, cultural norms, and business practices.
  • A basic familiarity with U.S. business practices and international trade is required.
  • Strong analytical and writing skills (organizational skills) that can be applied to identifying and summarizing key economic and business developments in Uganda. 
  • Ability to develop and maintain a network of useful contacts with Ugandan private sector. 
  • Must have an intermediate skill level using Microsoft Word and Excel.  
  • Must have an intermediate skill level in arithmetic to analyze and report economic data. 
  • Typing skills with speed and accuracy is required.
  • Language Proficiency:  Level IV (Fluent) reading/writing/speaking of English is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation of registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

Deadline: 14th November 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline




Finance Intern (No Experience Paid Internship Job Opportunities) - British Council


Organisation: British Council
Duty Station: Kampala, Uganda

About US:
The British Council is the UK’s international organisation for educational opportunities and cultural relations. We create international opportunities for the people of the UK and other countries and build trust between them worldwide. British Council Uganda is based in Kampala and offers a full range of programmes including examinations, project management on behalf of other donors, and its own grant funded projects. British Council has operated in Uganda since 1952 and its aim is to build cultural and educational relations between Uganda and the UK.  

About the British Council - Finance Internship Programme:
Would you like to be part of a forward moving team charged with embedding financial control, risk assurance and integrity of the financial function across the great work we do at the British Council? Through a hands-on learning programme, we offer you the opportunity to obtain practical insights into the financial function of a global organisation that creates people impact across 110 countries. The Finance function offers a unique and independent outlook used in driving decision making and strategy across our operations. We pride ourselves on delivering excellence, being trusted business partners and driving continuous improvement and innovation.

Job Summary:  The Finance Intern at British Council will work within the Financial Control function and will be supporting the end-to-end accounting process - including month and year end close, ensuring consistent, accurate and robust financial accounting processes and being a part of our “three lines of defense”. What are the three lines of defense? The three lines of defense are Commercial Finance, Risk & Compliance and Financial Planning & Analysis. During this programme, you may be required to support the finance change programme, process improvement initiatives and engage with stakeholders. This will give you a broader understanding of our work and how it supports the delivery of our corporate vision and strategy. The experience and exposure gained at the British Council will give you a solid foundation for your career in Finance.

What Learning & Development opportunities are there for you? You will get a holistic understanding of the British Council and the work that we do impacting lives across the globe. Your experience will expose you to the intricacies and learning opportunities of working in an international and multi-cultural environment. Throughout your internship, you will gain insight and hands-on experience of day-to-day accounting systems and procedures. You will build your specialist knowledge and experience of finance based on our business needs.  This opportunity will help improve your technical skills. You will gain invaluable experience in our commercial business, risk management and learn how we interpret numbers, trends, and strategies into financial plans, forecasts and business decisions. Your line manager will support and nurture your development and ensure you are given the chance to learn and practice the skills you will require as a leader in future roles.

Key Duties and Responsibilities: 
  • Support the income recognition process by extracting relevant reports and working with customer service and exams departments
  • Offer support as required with manual journals, accounting adjustments and off-system payment requests ensuring accuracy and compliance with relevant policies
  • Support reconciliation of all relevant accounts and ensure that this is completed to corporate standards
  • Support review of open purchase orders to ensure they are cleared on time
  • Parking of accounting journals
  • Maintain and file financial records as per corporate policy
  • Complete Travel & Expense audits as per policy
  • Complete monthly cash journal reconciliations
  • Submit relevant documents to local bank as requested
  • Support the preparation of local Tax submissions and other statutory returns
  • Assist with provision of information to internal / external auditors
  • Review and scan invoices for payment post due diligence by Accountants/Senior Accountants


Qualifications, Skills and Experience:
  • The applicant for the British Council Finance Intern job placement should be a fresh graduate  (within the last 2 years) with a minimum of a 2:1 degree in a finance-related field
  • Keen interest in finance
  • Highly self-motivated, proactive and a good team player
  • Drive to succeed, with the ability to think both creatively and strategically
  • Questioning, analytical mind
  • Excellent interpersonal and communication skills: verbal and written
  • Proficiency in the use of Microsoft Office Packages, especially Excel and adaptable to learning ERP software
  • Ability to work with tight deadlines and maintain quality of output
  • Ability to build strong relationships with stakeholders
  • Work experience in a Finance capacity would be beneficial (but not essential)

Benefits: 
Stipend:
  • £100 from month 1 to month 6
  • £150 from month 7 to month 12
  • £60 per month meal and transport allowance

Above is paid in local currency using prevalent British Council book keeping rate.

How to Apply:
All suitably qualified and interested candidates who so desire to join the British Council in the aforementioned capacity should endeavor to Apply Online by Clicking on the link below. Please further review job requirements and if competent, proceed with the online application.


Deadline: 14th November 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Grants Coordinator Job Placement - United States Peace Corps


Job Title:    Grants Coordinator
Organisation: United States Peace Corps
Duty Station:  Kampala, Uganda
Reports to: Director of Programming and Training (DPT)
Vacancy Announcement No. 2018 – 007

About Peace Corps:
The Peace Corps is an agency of the United States Government, which sends American Volunteer development workers to assist in capacity building and technical assistance activities in over 70 countries worldwide.  The United States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control
  • Peace Corps 

Job Summary:  The Grants Coordinator is responsible for the day-to-day administration of grant projects at Post. The coordinator serves as the primary grant program contact at Post for Volunteers, other Post staff, and Peace Corps/headquarters grant program support staff. The Coordinator stays abreast of program requirements and guidance and ensures that the Post’s policies, procedures, and approved grants are consistent with such guidance. He / She will oversee the timely and accurate submission of grants applications and reports.

Key Duties and Responsibilities: 
Grant program management and oversight (80%)
  • Understand grant program rules and requirements; Knowledgeable about the Peace Corps Grants On Line (PCGO), keep abreast of updates/best practices for grant programs and convey updates to the small grants committee and Volunteers.
  • Primary liaison with Peace Corps/headquarters on grant program(s), contact Peace Corps/headquarters grant program points of contact with questions and program updates; submit all required reports to Peace Corps/headquarters.
  • Establish and maintain official grant files.
  • Organize, prepare for, and facilitate small grants committee meetings.
  • Seeking and allocating funds
  • Provide support to CD and DPT in determining funding needs and negotiating new funds; provide input on funding needs based on remaining carryover funds and spending patterns.
  • Working with funding partners/donors
  • Liaison between PC and partners as delegated by the CD, serve as day-to-day liaison with in-country funding partners (USAID or other) regarding ongoing grant program operations.
  • Compile Mid and Annual grant reports in consultation with DPT/CD to PC Headquarters and USAID or other funding partners.
  • Ensure that funding partners/donors are aware of Peace Corps’ policy on external funds.
  • Financial management of grant funds
  • Work in close coordination with the administrative unit, track grant spending and available funds by grant program and by funding areas (e.g., by SPA program element).
  • Work with administrative unit to ensure financial processing of approved grants.
  • Works with Admin to close Volunteer grants.
  • Orienting and training Volunteers
  • Work with DPT to introduce grant programs to PCVs.
  • Support Volunteers to navigate through the PCGO
  • Advise PCVs on accessing grant funds and developing projects.
  • Ensure that Volunteers are aware of the Peace Corps’ policy on external funds.
  • Project design
  • Understand PDM tools and train Volunteers and Counterparts on the tools.
  • Work with volunteers in proposal writing and help them develop potential projects for the community
  • Work with the Volunteers to ensure community involvement and develop acceptable activities
  • Project review and approval
  • Review Volunteers’ grant applications before disseminating them to the small grants committee members and appropriate PMs.
  • Conduct grant reviews with review committee
  • Facilitate communication and feedback from the review committee with Volunteers to follow up on requested application revisions.
  • Ensure that funds are available in the proper funding source (including proper program element for SPA) prior to recommending approval of grants.
  • Project implementation
  • Work with Volunteer during implementation to ensure they are following the grant policies.
  • Communicate to Volunteers what grant funds can and cannot fund
  • Work with Volunteers in the event of project cancelation, transfer, or amendment, to report to the relevant Peace Corps/headquarters office.
  • Project tracking and monitoring
  • Track the status of all ongoing grant projects using PCGO.
  • Provide status updates to the CD, post staff, and relevant Peace Corps/headquarters staff.
  • Remind Volunteers of their grant status during implementation
  • Visit Volunteer projects to monitor the implementation and advise on the progress
  • Reporting and closeout
  • Work with Volunteers to complete their grant reports in PCGO
  • Ensure that Volunteers’ completion reports meet all Small Grants Program guidelines. If the project meets the guidelines, submit the report to the director of management and operations. Maintain all Peace Corps Small Grants Program records at the post.
  • Collect and process all grant reports and SPA training activity reports; send reports to Peace Corps/headquarters.
  • Provide regular updates on small grants to USAID or other donors.
  • Program learning and evaluation: Compile best practices to be used in future program planning.
General Volunteer Support (20%)
  • May be asked to support the Programming team with site development for new Volunteers. This includes site identification, housing verification, and resolution of any site issues.
  • May be asked to conducts monitoring site visits to Volunteers to ensure Volunteer well-being and community integration.
  • Provide solutions to Programming team for PCV support issues such as: cross-cultural conflict, community and work life integration challenges, and post incident recovery.  The Coordinator listens to and advises and where necessary refers possible mental health and /or medical issues to the PCMO.
  • Implements the Close of Service and Early Termination system including supporting Volunteers with COS documentation.
  • Maintains and Updates Volunteer Committee groups.
  • Oversees the monthly Volunteer newsletter by soliciting contributions from Post staff and Volunteers.
  • Addresses Volunteer safety and security by adhering to Peace Corps site development policies and procedures.  Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD).  Assists Program Managers/APCDs to ensure that prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites, and incorporates appropriate safety and security-related information into site history files.  Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security. Participates in the design and implementation of the Emergency Action Plan (EAP).  Acts as duty officer, as needed.  Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.


Qualifications, Skills and Experience: 
  • The ideal candidate for the United States Peace Corps (PC) Grants Coordinator) job must hold a bachelor’s degree in Arts or Social Sciences.
  • At least five years of Grant Management experience (Preferably USG grants) and working in an office-environment assisting to manage or coordinate personal support and training activities.
  • Demonstrated ability to work in a multicultural environment or prior experience with any international organization or non-governmental organization.  Previous work with Americans is an added advantage.
  • Excellent computer skills including word processing and spreadsheet programs; excellent command of English, both spoken and written, native ability in spoken and written at least one Ugandan language, and attention to detail.
  • Ability to work as a team, extremely flexible with good organization and time management skills.
  • Ability and willingness to travel, as needed, throughout the country.
  • Ability to work on regular Monday through Friday schedule with occasional evening and weekend hours when necessary.

How to Apply:
Please submit a Word formatted letter of interest, resume (maximum 3 pages), names and contact information for three references to applications@ug.peacecorps.gov. Please clearly indicate your name and the position applied for on the subject line of the cover email as well as on all the attachments: For example “Akello Ritah_Grants Coordinator” for the Grants Coordinator Position. Do not write any other words in the subject line of your mail. Submitted documents become the property of the Peace Corps.

Deadline: 5th November 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Earn over 63m as Regional Refugee Coordinator Assistant at United States US Embassy / Mission


Job Title:         Regional Refugee Coordinator Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: UGX 63,281,227 – UGX 92,530,238
Vacancy Announcement Number: Kampala-2018-048
Who May Apply: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) – All Agencies

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Regional Refugee Coordinator Assistant provides program and administrative support to the Great Lakes Regional Refugee Coordinators’ office. The incumbent’s primary duties include: Monitoring and evaluation of U.S. government-funded humanitarian assistance programs, reporting on refugee issues, maintaining contacts with government officials, international organizations and NGOs in all countries covered by the office, and providing administrative support. The employee often works independently and has the authority to carry out many of the assigned duties without the direct involvement of the supervisor. The jobholder reports directly to the Regional Refugee Coordinator and does not exercise any supervisory responsibilities.

Key Duties and Responsibilities: 
  • Program Management: 40% The incumbent's primary responsibility is to support the Regional Refugee Coordinator in managing the PRM- funded NGO programs in the Great Lakes region. As such the incumbent will participate in the monitoring and evaluation (M&E) of these programs (including field trips), drafting required evaluation reports, tracking the M&E of the programs, corresponding with representatives of the NGOs regarding programmatic matters, and any other tasks required to fulfill the Office's M&E responsibilities for such programs. Programs include those funded through PRM cooperative agreements, Julia Taft grants, and PEPFAR funds, as applicable.
  • Administrative Support: 30% The jobholder must manage all aspects of the administration of the Office. Duties include: All administrative tasks related to official employee travel for all employees in the Office; all administrative tasks associated with official visitors sponsored by the Office; and all other administrative tasks required for the Office to function well such as filing, supply needs, secretarial services, maintenance of equipment, etc.
  • Coordination: 15% The jobholder cultivates and maintains contacts with representatives of government, international organizations and NGOs in the Great Lakes region. Many of these are high-level contacts such as the heads of the United Nations agencies and government officials at the Office Director level. Such coordination requires attending meetings and receptions, drafting correspondence and organizing events.
  • Reporting: 15% The incumbent contributes to reporting on refugee issues in the region. This includes collecting information, drafting emails, cables and other reports. This position description in no way states or implies that these are the only duties to be performed by the incumbent. Incumbent will be required to follow any other instructions and to perform any other duties requested by his or her Agency.          


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Regional Refugee Coordinator Assistant career opportunity should hold a University degree in any of the following courses; Public Administration, Business Administration, Development Studies, Human Rights, Peace & Humanitarian Interventions, Social Work or Social Administration
  • At least two years of prior work experience involving humanitarian assistance and experience working with international organizations is required. The position requires prior experience working in an office setting, and conducting field research.
  • The position requires a solid knowledge of the geography, history and politics of the Great Lakes region, and a thorough knowledge of refugees, migration, and humanitarian assistance. Furthermore, the employee must have a well-developed knowledge of the U.S. government and the U.S. Department of State including a thorough understanding of the function and operations of U.S. diplomatic missions abroad.
  • The employee must possess strong oral and written communication skills, and must be competent in basic computer skills.
  • Furthermore, the employee must be able to work with minimal supervision, and be capable of traveling to remote sites under difficult conditions. Basic typing skill is required.
  • Basic numerical skill is required
  • Language Proficiency: List both English and host country language(s) by level (II, III) and specialization (sp/read). Level III (Good working knowledge) writing/speaking/reading English is required; Level III (Good working knowledge) writing/speaking/reading French is required, and Level III (Good working knowledge) writing/speaking/reading Swahili is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation on registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

Deadline: 6th November 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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