Several No Experience Customer Service Jobs - Universal Bankers - Absa Group (formerly Barclays Bank UK)

Job Title:       Universal Banker (Several No Experience Customer Service Jobs) Organization:  Absa Group Limited (formerly Barclays Bank...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Fresher Office Administrator Job Vacancies - Uganda Veterinary Board (UVB)


Job Title:   Office Administrator
Organization: Uganda Veterinary Board (UVB)
Duty Station: Kampala, Uganda
Reports to: Secretary/Registrar, Uganda Veterinary

About US:
The Uganda Veterinary Board ( UVB ) is a statutory body responsible for regulating the veterinary profession and practice in Uganda. The UVB has an exciting opportunity for an enthusiastic and innovative person to join and assist in establishing systems working closely with the Board. This permanent position is well suited to an individual that is looking at advancing their career in administration and gain experience in regulatory affairs.

Job Summary:  The Office Administrator will be responsible for the day to day running of the UVB Office. As in-charge of the UVB office, the administrator will work closely with the Secretary/Registrar Board

Key Duties and Responsibilities: 
·       General office management to ensure effective and efficient handling of office operations and meetings of the Board
·       Implement the marketing and communication strategies of the UVB
·       Managing schedules and itineraries
·       Preparing activity reports and accountabilities
·       Maintaining functionality and safe custody of UVB property
·       Assisting the Board in development and implementation of the funding strategy and fund mobilization activities.
·       Assist Board members whenever necessary.
·       Perform any other duties or assignments as designated by the UVB Secretary/Registrar.


Qualifications, Skills and Experience:
·       The ideal applicant must hold a Bachelor's degree from a reputable university with at least 2 years’ experience.
·       A person of integrity with excellent time management and work ethics
·       Excellent IT, social, communication, interpersonal abilities, numeracy and organizational skills
·       Ability to meet deadlines in a fast-paced and high-pressure environment;
·       Possess a valid Uganda Driving Permit
·       An understanding of the fundamentals of the veterinary industry in particular regulation
·       Knowledge of the animal sector
·       Experience associated with the veterinary sector will be an added advantage

How to Apply:
All interested candidates please send  Applications and CVs to uvbregistrar@gmail.com
Only shortlisted candidates will be contacted

Deadline: 7th August 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Finance and Administration Assistant NGO Job Careers - African Wildlife Foundation (AWF)


Organization: African Wildlife Foundation (AWF) 
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
The African Wildlife Foundation, is the leading international conservation organization focused exclusively on Africa's wildlife and wild lands. AWF's programs and conservation strategies are designed to protect the wildlife and wild lands of Africa and ensure a more sustainable future for Africa's people.

Job Summary:  The Finance and Administration Assistant will provide Financial and Administrative services to the AWF Uganda office. The successful candidate reports to and works closely with the Finance and Administration Officer and the AWF headquarters Finance team. This position will report to the Country Director, Uganda

Key Duties and Responsibilities:  
·        Support the Finance and Administration Officer in daily, real-time entry of program financial data. Managing program accounting data in financial system (serenic)
·        Maintain office petty cash and expense trail for timely monthly report generation to ensure monthly close deadlines are adhered to
·        Organize program logistics such as travel arrangements, workshops and seminars.
·        Develop relationships with local hotels and other facilities to ensure the best possible price and venues for AWF activities
·        In liaison with the supervisor and AWF HQ procurement team, support management and negotiation of program procurements, ensuring compliance with organizational policies and procedures
·        Maintain vendor records, ensure proper delivery of goods, and negotiate favorable terms and conditions for the program
·        Follow-up on invoices for payment with vendors for timely month close payment
·        Receive and process staff travel advances in consultations with the AWF Country Director and follow up on reconciliations
·        Review staff travel advance reports before input in AWF Accounting system
·        Provide information and contact for AWF general enquiries about its operations and process queries that are beyond the capability of the office assistant and assist in arranging meetings within office premises
·        Provide support in day-to-day front office management
·        Any other relevant duties assigned by Supervisor


Qualifications, Skills and Experience:
·        The ideal candidate for the African Wildlife Foundation Finance and Administration Assistant job opportunity should hold a Bachelor’s Degree in Finance, Business Administration , Accounting or related
·        Book keeping qualification, CPA qualification preferred
·        Office Administration (logistics and procurement)
·        At least 1-2 years working experience in areas of accounting and office administration
·        Office Administration (logistics and procurement)
·        Proficiency in the use of computers, especially Microsoft Excel and word and accounting data bases
·        Familiarization with government regulations (Income tax, VAT and duty requirements
·        Proactive nature of problem solving
·        Self-driven with high attention to detail and ability to meet strict deadlines.
·        Ability to manage multiple tasks and prioritization
·        Excellent interpersonal skills
·        Excellent verbal and written communication skills
·        Excellent organizational aptitude and coordinating ability
·        Ability to assess and react appropriately to changing circumstances
·        Ability to work as part of a team in a multicultural environment
·        Ability to take initiative and to work independently with minimal supervision
·        Willingness to travel, sometimes to remote areas
·        Must be flexible, culturally sensitive, and exude a “team” attitude
·        Strong interest in and understanding of conservation
·        Commitment to AWF and its mission

How to Apply:
All candidates are encouraged to apply online at the link below.


For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline




UN Admin Diploma Jobs - Team Assistant - United Nations Mine Action Service (UNMAS)


Job Title:    Team Assistant
Organisation: United Nations Mine Action Service (UNMAS)
Vacancy Number: 20-Administration-DPO-134955-R-Entebbe (X)
Duty Station:  Entebbe, Uganda
Reports to: Senior Programme Officer of the Mobile Capacity Building Team
Grade: G4

About US:
The United Nations Mine Action Service (UNMAS) is a service located within the United Nations Department of Peacekeeping Operations that specializes in coordinating and implementing activities to limit the threat posed by mines, explosive remnants of war and improvised explosive devices. The Service operates under United Nations legislative mandates of both the General Assembly and the Security Council, as well as by request of affected Member States, the United Nations Secretary-General or their designated official.

Key Duties and Responsibilities:  Within limits of delegated authority, the Team Assistant of the Mobile Capacity Building Team will be responsible for the following duties:
·        Performs a wide range of office support and administrative functions.
·        Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
·        Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
·        Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, training materials, meetings/conferences, etc.
·        Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
·        Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
·        Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
·        Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
·        Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
·        Assists in the preparation of presentation materials using appropriate technology/software.
·        Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
·        Performs data entry and extraction functions.
·        Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
·        Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
·        Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
·        Maintains files (both paper and electronic) and databases for work unit.
·        Assists in providing software and office equipment support.
·        Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
·        Performs other duties as assigned.


Qualifications, Skills and Experience:
·        The applicant for the United Nations Mine Action Service (UNMAS) Team Assistant job opportunity should hold a High school diploma or equivalent.
·        A minimum of three years of progressively responsible experience in general office support or related area is required.
·        Experience working in ERP (SAP) is desirable.
·        Experience with Microsoft Office 365 suite is desirable.
·        Languages: fluency in oral and written English is required. Knowledge of French is desirable.

Competencies
·        Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
·        Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
·        Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All interested Ugandan nationals who wish to join the United Nations Mine Action Service (UNMAS) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.


Deadline: 22nd August 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Entry Level USAID Project Assistant / Store Manager Job Vacancies - Abt Associates


Job Title:        Project Assistant / Store Manager
Organisation: Abt Associates
Duty Station: Uganda

About US:
Abt Associates is an engine for social impact, fueled by caring, curiosity and cutting-edge research that moves people from vulnerability to security. Whether it's welfare or weather disasters, the environment or economics, agriculture or HIV and AIDS, we address the world's most pressing issues. Our work is diverse and so is our bold workforce. We never fail to ask "What if?" We identify patterns, we search for the best way.

About USAID Project:
Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the US Agency for International Development (USAID)-funded PMI VectorLink Project. VectorLink will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world. Under this contract, Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 24 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.

Job Summary:  Abt Associates seeks a qualified Project Assistant/Store Manager to support the VectorLink project in Uganda. A Project Assistant (PA) supports one or more Technical Specialists and/or the Project Director in carrying out technical project work. Typical duties at this lower PA level include documenting project activities, setting up and maintaining project files, drafting reports, preparing statistics, translating simple documents, preparing training materials, and making conference logistical arrangements.  Provides information gathering, research, and related services of limited scope and difficulty. Provides information gathering, research, and related services of intermediate scope and difficulty. A PA at this level requires supervision.

Key Duties and Responsibilities:  
·        Assures that commodities used in IRS campaigns are secure, accounted for, and safely stored at the project’s district-level stores.
·        Receives, delivers, and registers IRS commodities, and ensures that storage facilities at the parish-level are ready for IRS operations.
·        Take stock of store inventory, do gap analysis for procurements
·        Supervise the parish store keepers and ensure accurate record keeping
·        Ensure all documentation for IRS supplies and logistics is correct and updated
·        Mentor the District Supply Officers in logistics management
·        Participate in training of parish storekeepers in logistics management
·        Advise Logistics Coordinator and Senior Management of the Project on logistics and procurement needs
·        Participate in identification of stores and need for repair
·        Ensure that all pumps are maintained and serviced prior to the next spray round
·        Ensure all IRS waste is sorted, packed and transported to the waste store
·        Other duties as assigned by Abt Associates Inc.


Qualifications, Skills and Experience:
·        The applicant should hold a Secondary School certificate (minimum) or a Bachelor’s Degree in Logistics, Management, Administration, or other relevant field
·        One year of experience in warehouse management

How to Apply:
All applicants should apply online at the link below.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline



No Experience Administrative Assistant Job Opportunities - Rakai Health Sciences Program (RHSP)

Job Title:   Administrative Assistant
Organization: Rakai Health Sciences Program (RHSP)
Duty Station: Mpigi, Uganda
Reports to: Cluster Coordinator

About US:
Rakai Health Sciences Program (RHSP) is a collaborative bio - medical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services and prevention strategies in the districts of South-central Uganda.

Job Summary:  The Administration Assistant should be able to assist management, staff and all visitors to the organization by handling office tasks, providing polite and professional assistance via phone and email, making space reservations for meetings, and generally being a helpful and positive presence in the workplace. He/she will further be responsible for photocopying, binding, laminating etc and take good care of the office machines such as photocopiers, printers, computers among others

Key Duties and Responsibilities: 
·       Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
·       General office management
·       Carrying on clerical work
·       Handling official communications
·       Management of the program secretarial bureau
·       Responsible for maintaining both regulatory and personal files
·       Attending meetings and taking minutes
·       Make travel arrangements for executives
·       Maintain welfare of office and visitors
·       Assists in the preparation of activity budgets, expenses and accountability
·       Coordinate logistical supplies for the respective offices
·       Any other official duties as may be assigned by management


Qualifications, Skills and Experience:
·       The ideal candidate must have relevant qualifications, skills and experience

How to Apply:
All interested candidates possessing the above attributes can send their; applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates, addressed to the HR Manager to jobs@rhsp.org . Kindly indicate the job title in the subject line of the email. Only online applications will be considered.
Only short-listed candidates will be contacted. Any form of lobbying and canvassing will lead to disqualification.

Deadline: Tuesday 4th August 2020 at 5: 00 pm

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline
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