30 Client Service Officer Job Opportunities - SolarNow

Job Title:         Client Service Officer (30 Job Opportunities) Organization:  SolarNow Duty Station:  Different Locations, Uganda ...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Fresher Human Resources & Administrative Assistant NGO Jobs - Joint Medical Store (JMS)


Organisation: Joint Medical Store (JMS)
Duty Station: Kampala, Uganda
Reports to: Human Resources Officer

About US:
Joint Medical Store (JMS) is a Church founded private not-for-profit organization whose mission is to supply affordable Quality Health Solutions in an efficient manner assuring a preferential position for Medical Bureaus and Sustainability of Member Health Units.

Job Summary: The Human Resources & Administrative Assistant will mainly provide clerical support to Human Resources and Administrative Department while administering human resources & administrative initiatives and providing logistical support to JMS. He/she will also be responsible for the office and operations management at JMS.

Key Duties and Responsibilities: 
  • Act as a point of contact for all branch administration related issues.
  • Carryout spot checks on cleaning and garbage collection and prepare feedback reports to respective service providers.
  • Prepare all office requirements, purchase requisitions and draft terms of reference as shall be instructed.
  • Receive, store, distribute and replenish stationery, office supplies including corporate wear and staff welfare items.
  • In liaison with records section, take part in the disposal/destruction of expired documents.
  • Act as point of contact for all field staff and resolve their administrative issues including but not limited to motorcycle, fuel, safety gear and airtime issues.
  • Manage airtime and data facilities for approved staff, download and prepare fuel consumption reports in timely manner.
  • Track utility related bills and forward for payment in a timely manner.
  • Devise and maintain office systems, including data management and filing.
  • Initiate the payroll using JMS computerized system - ERP
  • Maintain human resource records, including the computerized data package
  • Draft appointment letters and performance management feedbacks as instructed
  • Follow up on update of staff contracts
  • Manage the compilation and follow up of staff attendance
  • Receive, record, file, sort, tabulate job applications and maintain their security

Key Performance Indicators
  • Human Resource management
  • Human Resource records properly organised and kept
  • Documents typed as required and properly filed
  • Support provided in sorting files, applications and human resource data
  • Provide logistical and administrative support


Qualifications, Skills and Experience: 
  • The ideal candidate for the Joint Medical Store (JMS) Human Resources & Administrative Assistant job placement must hold a Bachelors’ degree in Human Resources Management.
  • Post-graduate Diploma in Human Resource Management
  • Post graduate training in finance and accounting
  • Training of Trainers
  • Training in payroll management using computerised systems
  • Training in Administrative related course
  • At least two years of experience in the provision of human resources and administrative services in a busy organisation
  • Special Knowledge
  • Records Management
  • Uganda Labour Laws
  • Human Resource Management Skills
  • Interpersonal skills
  • Computer skills
  • Communication skills
  • Report writing skills
  • Counselling skills

How to Apply:
All suitably qualified candidates should submit applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only short listed candidates will be contacted. Applications may be hand delivered to JMS Head office Reception Desk or Email to HRA@jms.co.ug

Please address your applications to:

The Manager Human Resource & Administration,
Joint Medical Store P.O. Box 4501 Kampala. Uganda

Deadline: Monday 19th June, 2019 at 5.00pm.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Admin Jobs - Executive Assistant - Joint Medical Store (JMS)


Job Title:      Executive Assistant
Organisation: Joint Medical Store (JMS)
Duty Station: Kampala, Uganda
Reports to: Manager Human Resources & Administration

About US:
Joint Medical Store (JMS) is a Church founded private not-for-profit organization whose mission is to supply affordable Quality Health Solutions in an efficient manner assuring a preferential position for Medical Bureaus and Sustainability of Member Health Units.

Job Summary: The Executive Assistant will provide and coordinate administrative, managerial and support functions of the Executive Director’s Office, support Directors to keep their offices running smoothly, while maintaining confidentiality and exercising sound judgment and ability to make reasonable decisions in line with JMS guidelines and mandate.

Key Duties and Responsibilities: 
  • Handle office correspondence addressed to ED’s office. - mail, email & telephone calls
  • Coordinate the Executive Director’s Office appointments, travels and field visits
  • Prepare & Type well thought out professional documents, reports & routine correspondences
  • Maintain an up to date filing system of records that is accessible by respective staff
  • Monitor the usage of office supplies in ED’s Office
  • Organize meetings and conferences, document and disseminate proceedings, follow up and report on the implementation of key action points
  • Attend meetings, transcribe and maintain accurate Minutes and ensure that the approved/signed versions are filed accordingly.
  • Manage Board of Directors’ emoluments and provide accountability
  • Provide hospitality to Customers, Business Partners and Visitors in a professional & courteous manner, and promptly respond to their requests with accuracy.
  • Maintain corporate lay out /ambience of the ED’s Office.
  • Review current performance against previous year/current year targets
  • Carry out SWOT Analysis and analyze successes and failures during the previous year
  • Review key organizational objectives and report to ED accordingly
  • Identify and refine resource implications of objectives for coming period; and build a budget for the ED’s office
  • Regularly review progress of plans and report to ED accordingly.

Key Performance Indicators
  • Provide Secretarial support to the Executive Director and other Office Directors in a professional manner
  • Provide logistical and day-to-day Administrative Support to the Executive Director’s Office
  • Manage the facilitation / administrative aspects for the Board of Directors and Travel Per diems, etc., for the rest of the Management committee
  • Provide Hospitality and Customer Care to Clients in a professional and courteous manner
  • Develop the Executive Director’s operational plans and budgets; monitor their implementation and report on the performance


Qualifications, Skills and Experience: 
  • The ideal candidate for the Joint Medical Store (JMS) Executive Assistant job placement must hold a Bachelor’s Degree in Secretarial studies,
  • Post Graduate Training in Administrative Law or ISCA is an added advantage. 
  • A minimum of three years’ experience in providing high level administrative support
  • First-hand knowledge of standard office administrative practices and procedures
  • Organization and planning skills
  • Office Management
  • Communication Skills
  • Information Management
  • Records Management
  • Discretion - confidentiality
  • Good interpersonal relationships
  • Accuracy and Attention to detail
  • Time Management
  • Customer care skills
  • Quick Decision making
  • Honesty / Integrity

How to Apply:
All suitably qualified candidates should submit applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only short listed candidates will be contacted. Applications may be hand delivered to JMS Head office Reception Desk or Email to HRA@jms.co.ug

Please address your applications to:

The Manager Human Resource & Administration,
Joint Medical Store P.O. Box 4501 Kampala. Uganda

Deadline: Monday 19th June, 2019 at 5.00pm.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Senior Finance & Administration Officer NGO Jobs - Center for Domestic Violence Prevention (CEDOVIP)


Organisation: Center for Domestic Violence Prevention (CEDOVIP)
Duty Station: Kampala, Uganda

About Us:
CEDOVIP is a local NGO that works to prevent violence against women in Uganda. We work with women, men, government institutions, policy makers, civil society and the media.

About Project:
Center for Domestic Violence Prevention (CEDOVIP) through support from UN Women will be implementing the Government of Sweden and the EU-UN Spotlight Initiative to Eliminate Violence Against Women and Girls.

Job Summary:  The Senior Finance and Administration Officer will assist with performing the first level accounting oversight at institutional level to ensure accuracy and compliance with CEDOVIP rules and regulations for all expenses and supplier payment requests. As a member of the management team, s/he will participate in program discussions and planning as appropriate, and will also assist with other financial, contractual and administrative support functions of CEDOVIP.

Key Duties and Responsibilities: 
·         Managing General Ledger journals, including wages journal, and accurate financial data entry on all relevant systems
·         Producing timely monthly management of accounts and departmental financial reports
·         Supervising the Finance officer and Accounts Assistant
·         Monitoring bank accounts, managing cash flow and Reconcile outstanding advances monthly and provide update to Executive Director.
·         Train Finance and administration staff as well as program staff on project policies and procedures in addition to how to properly complete the required financial procedures.
·         Following up on payment schedule with tax bodies, vendors and consultants to ensure that they are paid within the agreed timeframe and statements are reconciled
·         Overseeing petty cash and Administering staff saving scheme
·         Co-ordinating the annual internal financial audit and the annual external audit, as well as ensuring the organization abides by relevant legislation and statute
·         Overseeing and reporting on income and expenditure on a monthly basis
·         Carry out routine field visits to ascertain value for money and items reaching correct beneficiaries
·         Reporting on external financial issues that might impact on the organization and
·         Any other duty as may be assigned by the Executive Director
·         Administration
·         Monitor procurement, logistics, travel and events processes for compliance with policy guidelines
·         Monitor utilization of motor vehicles, office equipment, computers and ICT system to ensure proper operation and maintenance in compliance with policy guidelines
·         Monitor records management and archiving system to ensure compliance with policy guidelines
·         Monitor protective measures to secure computers and office equipment
·         Ensure that the office legal registration is up to date.


Qualifications, Skills and Experience: 
·         The applicant must hold a Bachelor’s Degree in Accounting, Finance, or related field required
·         Professional qualification as a CPA is considered a plus
·         At least five to seven years of project level accounting or finance experience with or donor funded projects
·         2-4 years of supervisor or managerial experience
·         Well-organized, attentive to detail, and able to handle multiple tasks simultaneously, prioritize, and meet deadlines
·         Pro-active in anticipating work requirements and problem solving.
·         Ability to provide audit trails of work done
·         Excellent written and verbal English language skills
·         Applied experience with a computerized accounting system. Quickbooks experience preferred
·         Intermediate level of proficiency in Microsoft Office
·         Strong administrative and communication skills
·         Ability to work independently and in teams; take initiative, and follow through on outstanding issues

How to Apply:
All suitably qualified and interested candidates should prepare:
  • A thoughtful cover letter;
  • A CV only;
  • A one-page write-up on the topic: “strengthening the financial function of a vibrant women’s rights organization”

Submissions should be delivered in hard copy to Plot 16 Tufnell drive, Kamwokya, Kampala, or via email to: info@cedovip.org with subject line “Senior Finance & Administration Officer.”

NB: Please do not attach copies of certificates at this stage.

Deadline: 14th June 2019 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Administrative Coordinator Jobs - Samasource


Job Title:     Administrative Coordinator
Organisation: Samasource
Duty Station: Kampala, Uganda

About Us:
Samasource is a social enterprise that provides dignified, internet-based work to people living in poverty. We build technology that helps leverage the brain-power of the poor so they can lift themselves out of poverty by providing valuable services to companies around the world. We are a dynamic and growing team with a big vision--to reduce worldwide poverty and its effects through technology. We need the best people to help us achieve it. We like to move fast and get things done. If you join us, you’ll be able to make an immediate impact, connect with some of the brightest people in the fields of social enterprise, impact sourcing, and tech. Samasource is supported by major corporate and philanthropic funders including eBay, Google, Cisco, and the Rockefeller and Ford Foundations.

Job Summary:  The Administrative Coordinator will create and nurture long-term relationships with our clients. We are looking for someone who loves people and loves solving problems. In this role, you will resolve any issues that arise to ensure customers are satisfied with our services. As the first point of contact for all customer enquiries. Your goal will be to help us safeguard our revenue and retain our customers.

Key Duties and Responsibilities: 
  • Assisting in the recruitment process by setting up interviews, sending regrets to unsuccessful interviewees and maintaining related documentation.
  • Assisting in the onboarding process for new employees and separation process for outgoing employees.
  • Creating and maintaining employee personnel files and ensuring all employee related documentation is properly filed on time.
  • Assisting in the performance management process for agents by managing the PIP system
  • Entering data on the HRIS system.
  • Leave Management – advising staff on how to navigate the self-service portal, ensuring all leave applications are made on the system and where necessary validating authenticity of sick notes submitted by staff.
  • Deal with petty cash as and when required and ensure reconciliations are done at the end of the month.
  • Receive and process all expense claim forms and requests for payments.
  • Maintain cash payments book and update it on a regular basis by printing online bank statements.
  • To be responsible for banking of cheques, act as a bank agent to withdraw money for operational use and carry out any other bank errands required.
  • Provide assistance to the monthly management accounts processes.
  • Proper filing of all source documents in an orderly and systematic manner to ensure proper record keeping.
  • To be responsible for accurate asset tracking and ensuring all assets are labelled systematically and recorded in the asset register.
  • Any other duty assigned to you.


Qualifications, Skills and Experience: 
  • A minimum of three years of work experience in HR with strong Finance background·        
  • Proficiency in Microsoft Office Suite.
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Excellent customer service attitude.
  • Certification in Office Management is a plus

How to Apply:
All suitably qualified and interested candidates should send their applications online at the link below.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


Senior Human Resource & Administrative Assistant USAID Project Jobs - University Research Co., LLC (URC)


Organization: University Research Co., LLC (URC)
Duty Station: Uganda

About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, implements the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.

Job Summary:  The Senior Human Resources Br Administration Assistant is responsible for providing HR and administrative support to the Human Resource function in line with URC policies and Guidelines.

Key Duties and Responsibilities: 
  • Provide HR support through coordination of recruitment process such as advertising vacancies, collecting CVs, screening candidates, and setting up interviews for selected applicants with the relevant staff on the project.
  • Ensure support staff enrollment in local benefit plans staff i.e. medical and group personal accident insurance service providers as appropriate and follow up invoices for payment;
  • Provide support and follow up the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed;
  • Maintain and update the project/personnel paper and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or need for historical information.;
  • Maintain an updated leave management database;
  • Setup appraisal schedules with line managers for probation & annual appraisal and follow up the submission of the appraisals
  • Ensure Project vehicles have valid insurances; drivers have valid permits; insurance claims are timely processed
  • Identify and verify mechanical defects reported for vehicle repair and maintenance
  • Ensure effective management of inventory/stationary stocks and reconciliations in line with administration guidelines
  • Prepare and coordinate logistical arrangements for project staff travelling outside their region or for international visitors within the region;


Qualifications, Skills and Experience: 
  • The ideal candidates for the Senior Human Resource & Administrative Assistant job must hold a Bachelor’s degree in Human Resource Management, Organizational/Industrial Psychology, Organizational Development or other relevant field in Human resources;
  • Three to five years of experience working in an NGO or business environment with demonstrated Human Resources Management experience and high level of responsibility and integrity;
  • Demonstrated ability to work in teams;
  • Ability to multi-task in a high-paced environment; demonstrated interpersonal arid teamwork skills with ability to lead multi-disciplinary teams;
  • Excellent organizational, oral and written communication skills;
  • Proficiency with MS Office Suite, with excellent MS Word and Excel skills.

How to Apply:
All suitably qualified and interested applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to:

Human Resource Coordinator
University Research Co., LLC - Centre for Human Services Plot 1 Bridge Lane, Mpumudde Division P.O. Box 5053, Jinja, Uganda

E-mail to: HR-RHITES-EC@urc-chs.com

Deadline: 21st June 2019 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.comor find us on our facebook page https://www.facebook.com/UgandanJobline

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