45 No Experience A' Level Field Representative Job Opportunities - Marketing Arina (U) Ltd

Job Title:     Field Representative (45 No Experience Job Opportunities) Organization:  Marketing Arina (U) Ltd Duty Station:  Kampala...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Senior Administration Officer NGO Job Opportunities - Windle International Uganda (WIU)


Job Title:          Senior Administration Officer 
Organization: Windle International Uganda (WIU)
Funding Source: United Nations High Commissioner for Refugees (UNHCR)
Duty Station:  Kampala, Uganda

About US:
Windle International Uganda (WIU) formerly Windle Trust Uganda is a registered INGO whose mission is to promote peace and development in communities through provision and coordination of Education and training for Refugees and people affected by conflict.
Windle International Uganda is the lead partner of UNHCR in implementing Education Projects in Uganda with close collaboration with the Government of Uganda through the Office of the Prime Minister.

Job Summary:   The Senior Administration Officer will provide administrative services to all WIU functions and maintain a conducive working environment within Administration guidelines.

Key Duties and Responsibilities: 
Planning and Strategy
·         Drawing up and managing the Annual Operation Plans in line with the divisional and departmental mandate
·         Designing and updating Administration guidelines for WIU
·         Identifying key gaps in the department and proposing mitigation measures to improve service delivery
·         Budget drafting and monitoring for the department
·         Providing management information for decision making through monthly report writing.
People Performance and Management
·         Supervising, monitoring activities of administration staff i.e. Receptionists/Admin Assistants, Logistics Officers, Contracts Administrators, Office Assistants, Courier, guards among others
·         Guiding Administration staff to develop and follow through with work plans designed to support
Administration support
·         Conducting periodic appraisals and providing coaching for performance of administration staff
·         Tracking staff Leave and encouraging team members to take leave to conform to set standards
·         Identifying development and training areas of staff in the department
Office Premises
·         Develop and ensure maintenance of internal and external cleanliness standards of the office premises to ensure a good working environment
·         Management and allocation of office space at the Head Office
·         Continuous improvement of the organizational image through ensuring proper office lay out and outlook
·         Provide supervision on routine service of office assets in an effective and efficient manner
Communication and Relationships
·         Put in place standards to ensure continuous and accurate communication flow (reception, internal and external calls, email and mail deliveries)
·         Communication and dissemination of guidelines and frame work agreements
·         Represent the organization in dealing with service providers (Routine Administration Services)
·         Ensure timely management of staff mobile airtime benefit and airtime loading, payment of service providers etc.
·         Have an up to date information database on WIU Administration operations disseminated to the team for clear guidance
Assets and Logistics Management
·         Ensure a comprehensive and updated Asset Register is maintained in the System for WIU
·         Ensure Field offices maintain Asset registers and submit monthly to Head Office for updating the main register in case of moving hands
·         Tracking of assets movements by; assigning to staff allocated and tracking change of ownership when an asset changes hands
·         Ensure all the items bought that falls under Asset category according to WIU Policies are properly registered on the Asset Register with all the required information
·         Recommend for disposal all assets that are obsolete of non-functional
·         Strategically plan and manage logistics, warehouse, transportation and customer services
·         Manage an accurate inventory of warehouse materials and other supplies in storage.
·         Schedule and track inbound (purchased) and outgoing (to Field Offices) deliveries
·         Recruit and train logistics and stores personnel.
·         Ensure materials are delivered to Field Offices in a timely manner as per Procurement and Logistics SOPs.
·         Assess and recommend ideal shipping methods, routing or carriers to meet necessary parameters, specifications and costs.
·         Negotiate rates with carriers in conjunction with the Procurement Department.
·         Institute efficient systems to keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency
Travel facilitation
·         Manage and ensure adherence to Executive Driver(s)’s schedule(s)
·         Ensure that vehicle maintenance and repair schedules are adhered to
·         Ensure that Visa and travel documents are processed for WIU staff/Guests/Support offices
·         Ticket processing and confirmation
Travel related payment processing in line with set standards
·         Contract management and managing of Landlords
·         Supervise the overall Management of WIU leased properties
·         Maintaining Service Level Agreements
·         Maintaining Key Performance Indicators for Admin service providers
·         Addressing queries and complaints of either parties
·         Manage other Service Contracts like Insurance, Security, IT Services, etc.
Safety and Security
·         Conducting continuous awareness to staff on how to use office facilities
·         Conducting periodic safety awareness training (firefighting and first aid)
·         Management of security service provider (guards)
·         Working closely with Security Manager on security guidelines for the premises and assets


Qualifications, Skills and Experience: 
·         The ideal candidate for the Windle International Uganda (WIU) Senior Administration Officer job must hold a Bachelor’s degree in Business Administration, Public administration, Logistics Management or its equivalent from a recognized University.
·         A master’s degree in Public Administration and management will be  an added advantage
·         A minimum of five years’ experience in administrative roles with a reputable international NGO.
·         Experience in managing organization assets is essential
·         Experience in Administration-related activities of not less than Three Years, preferably within an NGO.
·         Basic knowledge of facilities management is essential
·         Experience in a supervisory role is required
·         Contract management skills and experience is an added advantage
·         Supply chain management skills
·         Process improvement
·         Policy Development
·         Purchasing
·         Enterprise resource planning (ERP)
·         Scheduling
·         Good facilitation and communication skills
·         Excellent computer skills with ability to write technical reports.


How to Apply:
All interested applicants should submit their applications including detailed Curriculum Vitae, 2 years’ salary history, copies of academic transcripts and certificates including telephone, email contacts and details of at least three professional referees addressed to:

The Human Resource Manager,
Windle International Uganda,
P.O Box 24230 Kampala, Uganda

Applications must be hand delivered to The Windle House, Plot 726 Nagawa Close, Mawanda Road, Mulago Hill, Kamwokya. 

Deadline: 10th January, 2019 by 5pm

Note:
  • Windle International is an equal opportunity employer; Females, minority groups and People with disabilities who qualify for any of the above vacancies are encouraged to apply.
  • No canvassing or lobbying will be tolerated. Individuals found to have done so will immediately be disqualified and black listed.
  • Only Shortlisted applicants will be contacted.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Administrative Assistant NGO Jobs - Windle International Uganda (WIU)


Job Title:          Administrative Assistant
Organization: Windle International Uganda (WIU)
Funding Source: United Nations High Commissioner for Refugees (UNHCR)
Duty Station:  Uganda

About US:
Windle International Uganda (WIU) formerly Windle Trust Uganda is a registered INGO whose mission is to promote peace and development in communities through provision and coordination of Education and training for Refugees and people affected by conflict.
Windle International Uganda is the lead partner of UNHCR in implementing Education Projects in Uganda with close collaboration with the Government of Uganda through the Office of the Prime Minister.

Job Summary:  The Administrative Assistant will be responsible for supporting the day to day running of the administrative function at field level, most notably, stores and inventory management. He/ She will perform duties related to distribution of supplies and managing stock while working closely with both the finance and the Human Resources Department to be able to deliver in these areas.

Key Duties and Responsibilities: 
Stock keeping and Inventory Management
·         Verifying receipt of supplies
·         Sort, organize, and store inventory in storage space
·         Package items for dispatch and delivery; follow up and endure receipt of dispatched items/ documents
·         Receive parcels and documents delivered to the Field Office
·         Report damaged or missing inventory to supervisors
·         Filing of distribution reports
·         Stack and organize stock and bulk items received in the storage area
·         Remove inventory from trucks and ensure they are properly stored
·         Update logs and documentation for inventory
·         Support the team in preparation of documentation for audits
·         Responsible for reporting minor repairs in the office
·         Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies; informing responsible persons to expedite requests for supplies;
Finance, Human Resource and Administration Support
·         Submit accurate stock reports to the Finance Assistant as required
·         Participate in drawing distribution plans with Programs teams,
·         Support in the payment of utility bills when instructed 
·         Supports HRA in keeping up to date fuel records and log books when required
·         Support the coordination of the Logistics function as directed
·         Handle sensitive information in a confidential manner
·         Prepare for and take accurate minutes of meetings
·         Oversee and supervise the work of junior support staff
·         Maintain up-to-date employee leave records
·         Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
General Office Administration: 
·         Support other staff activities by typing, photocopying and printing documents  
·         Assist in record keeping
·         Offer guidance and support supervision to the administrative staff; Office Assistant, Guesthouse Attendant, Guard, Cleaner.


Qualifications, Skills and Experience: 
·         The ideal candidate for the Windle International Uganda (WIU) Administrative Assistant job must hold a Bachelor’s degree in Business Administration, Public Administration, Social sciences, or any related field
·         One year of related experience
·         Mastery of office software (MS Word, Excel and PowerPoint) is a requirement
·         Good interpersonal and public relation skills
·         Excellent interpersonal skills
·         Communication skills
·         Problem solving and creativity
·         Time Management
·         Demonstrated communication skills – both verbal and written
·         Affinity to teamwork and a willingness to learn
·         Proactiveness and Ability to meet tight deadlines

How to Apply:
All interested applicants should submit their applications including detailed Curriculum Vitae, 2 years’ salary history, copies of academic transcripts and certificates including telephone, email contacts and details of at least three professional referees addressed to:

The Human Resource Manager,
Windle International Uganda,
P.O Box 24230 Kampala, Uganda

Applications must be hand delivered to The Windle House, Plot 726 Nagawa Close, Mawanda Road, Mulago Hill, Kamwokya. 

Deadline: 10th January, 2019 by 5pm

Note:
  • Windle International is an equal opportunity employer; Females, minority groups and People with disabilities who qualify for any of the above vacancies are encouraged to apply.
  • No canvassing or lobbying will be tolerated. Individuals found to have done so will immediately be disqualified and black listed.
  • Only Shortlisted applicants will be contacted.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





Operations Manager Job Placement - City Ambulance Limited


Job Title:     Operations Manager
Organisation: City Ambulance Limited
Duty Station: Kampala, Uganda

About US:
City Ambulance Limited is a highly specialized emergency medical service (EMS) provider that offers prompt, professional, affordable, basic and advanced life support services.  We have a fleet of well-equipped ambulance vehicles manned by a team of highly qualified experienced and dedicated emergency medical specialists.


Qualifications, Skills and Experience: 
  • The ideal candidate should hold relevant qualifications
  • Applicants with experience in a related role have an added advantage

How to Apply:
All suitably qualified candidates are required to submit a cover letter, CV, copies of academic certificates/ transcripts, and three competent referees, to the Human Resource Manager, City Ambulance on email:  hr@cityambulance.net

Deadline: 9th January, 2019 by 5:00pm EAT

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




No Experience Administrative & Dispatch Assistant Jobs - City Ambulance Limited


Organisation: City Ambulance Limited
Duty Station: Kampala, Uganda

About US:
City Ambulance Limited is a highly specialized emergency medical service (EMS) provider that offers prompt, professional, affordable, basic and advanced life support services.  We have a fleet of well-equipped ambulance vehicles manned by a team of highly qualified experienced and dedicated emergency medical specialists.


Qualifications, Skills and Experience: 
  • The ideal candidate should hold relevant qualifications
  • Applicants with experience in a related role have an added advantage

How to Apply:
All suitably qualified candidates are required to submit a cover letter, CV, copies of academic certificates/ transcripts, and three competent referees, to the Human Resource Manager, City Ambulance on email:  hr@cityambulance.net

Deadline: 9th January, 2019 by 5:00pm EAT

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





No Experience Administrator & Dispatch Officer Jobs - City Ambulance Limited


Organisation: City Ambulance Limited
Duty Station: Kampala, Uganda

About US:
City Ambulance Limited is a highly specialized emergency medical service (EMS) provider that offers prompt, professional, affordable, basic and advanced life support services.  We have a fleet of well-equipped ambulance vehicles manned by a team of highly qualified experienced and dedicated emergency medical specialists.


Qualifications, Skills and Experience: 
·         The ideal candidate should hold relevant qualifications
·         Applicants with experience in a related role have an added advantage

How to Apply:
All suitably qualified candidates are required to submit a cover letter, CV, copies of academic certificates/ transcripts, and three competent referees, to the Human Resource Manager, City Ambulance on email:  hr@cityambulance.net

Deadline: 9th January, 2019 by 5:00pm EAT

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Posts Plugin for WordPress, Blogger...