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Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

College Secretary Jobs - Uganda Christian University (UCU)


Job Title:     College Secretary
Organisation: Uganda Christian University (UCU)
Duty Station:  Uganda
Reports to: Principal

About US:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.

Key Duties and Responsibilities: 
  • Provide professional leadership and guidance in the delivery of legal, administrative and medical support services.
  • The Secretary will act as the custodian for Council/College policies, statutes, decisions and provide advice on their interpretation and implementation at the University College.
  • Support the Principal in accounting for revenue and expenditure of the University
  • Co-ordinate the procurement of goods and services and ensure that all contractual obligations are fulfilled in accordance with procurement procedures
  • Ensure conformity to policy guidelines in recruitment of personnel and take an active role in formulation of administrative policies
  • Monitor and track the utilization of capital and operational expenditure against approved plans and budget
  • Ensure letters of appointment and employment contracts are issued and renewed in a timely manner.
  • Assist the Principal or Deputy Principal in the general administration of the University
  • Ensure efficient provision of medical services through supervision of the service providers.
  • Serve as Secretary to the College governing Council, Cabinet, Administrative Management and Procurement Committee
  • Assist the Principal in looking after the College estate
  • Supervise the Bursar, the Estates Officer, Clinical Officer and Dean of Students
  • Perform any other official duties as may be assigned by the Principal or Deputy Principal.


Qualifications, Skills and Experience: 
  • The applicant must hold a Master’s degree from a recognized institution of higher learning.
  • Bachelor’s degree preferably in Public Administration or Education.
  • At least five years of proven administrative work experience years in an institution of higher learning.
  • Should be a team leader with strong administrative, organizational and planning skills
  • Must be committed and practicing Christian of an Anglican Faith.

How to Apply:
All suitably qualified and interested candidates should send two (2) copies of an application letter together with an updated Curriculum Vitae, three references and two (2) copies of certified academic and professional certificates and transcripts

All online applications must be sent in one PDF attachment.

Either to:

The Human Resource Officer
Bishop Barham University College
P.O. Box 613, Kabale

Email: hro@bbuc.ucu.ac.ug

OR to:

The Director, Human Resource & Administration
Uganda Christian University
P.O. Box 4, Mukono, Pilkington Building

Email: jobs@ucu.ac.ug

Deadline: 20th December 2018 by 5:00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline





Office Manager Employment Opportunity - Population Media Center (PMC)


Job Title:          Office Manager
Organisation: Population Media Center (PMC)
Duty Station:  Kampala, Uganda

About US:
Population Media Center (PMC) is a non-profit, international organization, which strives to improve the health and well-being of people around the world using entertainment-education strategies. Founded in 1998, PMC has 20 years of field experience in social behavior change communication, impacting more than 50 countries around the world.

Job Summary:  The Office Manager will ensure proper flow of office procedures and assist with logistical, administrative, and financial assistance of PMC’s program in Uganda. The Office Manager will work closely with the Resident Representative, Finance Officer, and other project staff.


Qualifications, Skills and Experience: 
  • The ideal candidate must hold a degree in Business administration, with a minimum of five years of experience. Background in front desk management positions is desirable.
  • Five years of experience in administrative management, preferably in health or similar field with non-governmental organizations
  • Proficiency in using advanced computer applications (Microsoft Software and others)
  • Ability to produce high-quality work under pressure
  • Ability to work effectively in a team-oriented and multi-cultural environment
  • Effective time management skills
  • Flexibility to work long hours
  • Must be fluent in written and spoken English

How to Apply:
All suitably qualified and interested candidates should email a cover letter and an updated CV to populationmediacenterug@gmail.com

Deadline: 14th December 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Cluster Finance and Administration Officer NGO Jobs - ActionAid


Organisation: ActionAid
Duty Station: Uganda
Reports to: Cluster Coordinator

About US:
ActionAid is an International Development Agency working in over 50 countries in Africa, Asia, Latin America and the Caribbean. ActionAid Uganda's mission is to achieve social Justice, gender equality, and poverty eradication by working with people living in extreme poverty and exclusion, their communities, people’s organisations, activists, social movements and their supporters.

Job Summary:  The Cluster Finance and Administration Officer will provide financial and administrative management support to cluster staff, partners and the LRP  and ensure compliance to the finance policy and administrative procedures in line with LFPPM, the national laws, donors  and other relevant Organisational policies.

Key Duties and Responsibilities: 
Financial Planning and Budgeting
  • Coordinate financial Planning and budgeting at cluster level including partners and LRP level, in line with AAU/AAI and
  • Donor requirements
  • Align partner plans and budgets into AAU budget guidelines and make sure that the required Programme support ratios are achieved
  • Explain and guide the stakeholders in the application of budget guidelines in their annual budgeting process
  • Consolidate LRP, project and partner plans and budgets as per the requirements of the LFPM
  • Support the process of financial costing and forecasting for projects
Liquidity and Treasury function of LRPs
  • Manage the liquidity position and treasury function of the LRP’s such that financial obligations are met as they fall due in accordance with the
AAI/AAU LFPM
  • Prepare and submit timely cash flows to finance manager for review & consideration
  • Monitor and make a record of the cash position of the LRP to ensure that it has enough money at all times
  • Record, reconcile and document all LRP accounts
  • Track and monitor funds availability in all bank accounts
  • Review Projects cash request from Partners & LRP’s
Expenditure and Payment Requests
  • Examine payments requests   and other Financial Transactions for approval and, ensure there are adequate supporting documentation in accordance with LFPM, donor guidelines and national laws
  • Review all cheque payments and respective journals
  • Review all staff accountabilities and claims or refunds
  • Verify and review invoices and other payment vouchers prior to submitting them for approval
  • File and keep proper record of all prepayments, accruals and related accounts
  • Execute LRP transactions /requisitions to ensure compliance and record the checking process
  • Support the audit process at LRP level
  • Maintain a stores management system in line with contemporary stores management practices / LFPM
Periodic Financial Reporting
  • Prepare and submit periodic financial reports, in line with LFPM and statutory requirement to the Finance Manager, Donors and as may be required from time to time
  • Input payments, receipts and staff accountabilities in the accounting system, stamp and file vouchers and maintain complete and up-to-date books of accounts
  • Prepare monthly variance reports for submission to the Cluster Coordinator for review before forwarding them to the Finance Manager
  • Remit to respective authorities withheld statutory deductions and generate tax report at the end of the month
  • Enforce and report on expenditure controls by making reference to the budget to ensure that expenditures are within approved budget for monitoring purposes in consultation with the Cluster Coordinator
Administrative and Logistical Support
  • Provide and account for general administrative and logistical support to staff and relevant stakeholders in accordance with Organisational policies, procedures and best practice
  • Manage and report on the use of the office telephone
  • Track and report on the use of all Organisation assets
  • Supervise the maintenance of general office security
  • Update Fixed Assets Register in SUN and ensuring appropriate accounting for fixed assets (including proper treatment of depreciation)
  • Verify all AAU assets are under insurance cover at all times and renewed whenever policies expire
  • Carry out any stock taking and fixed assets verification exercise
Internal and External Audits
  • Prepare and attend to the needs of internal and external auditors and implement recommendations in line with FPM
  • Prepare audit schedules as per checklist made available and any other pertinent supporting analysis
  • Participate in pre- and post (exit) audit meetings
  • Communicate and discuss in time and in desired format audit requirements to ensure that audit timetables and guidelines are adhered to
  • Follow –up responses and clear audit issues both internal and external
Financial Management Capacity Building of Staff and Partners
  • Assess financial management gaps and build capacity of partners and staff in financial management in accordance with GAAP and ensure that good accounting systems are established both at partner & LRP level
  • Review and report on partner transactions to ensure compliance to policy documents.
  • Represent and make presentations / document proceedings in events/ forums in line with instructions from the line manager
  • Monitor and review of partner finance documents including Treasury control and accounts verification, bank reconciliation statements, payroll, monthly finance reports, inventory of fixed assets and physical confirmation of assets
  • Support partners develop policy documents and reviews to guide transactions
  • Support partners by put in place good accounting systems to capture all transactions of the Organisation
  • Support partners on audit process both internally and externally


Qualifications, Skills and Experience:
  • The applicant for the ActionAid Cluster Finance and Administration Officer job placement must hold a Bachelor’s Degree in Commerce, Business Administration, Financial Management or Accounting from a recognised Institution
  • A relevant professional qualifications and training in donor regulations are added advantage
  • At least three years of relevant work experience in accounting and finance preferably in an NGO sector
  • Budgeting and budgetary control
  • Finance management skills
  • Communication skills
  • Analytical skills
  • Contract and Grants Management.
  • Leadership skills
  • Computerised Accounting Skills
  • procurement and stores management
  • Ability to establish critical working relationships
  • Ability to promote and safeguard AAU policies
  • Transformative feminist leadership skills
  • Ability to conduct power analysis

How to Apply:
All qualified and interested candidates should deliver their application letters, CVs and copies of Academic documents with details of at least three (3) referees one of which shall be from your most recent employer. The complete applications should be hand delivered or sent by email to Vacancies.Uganda@actionaid.org addressed to: The Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot 2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676 Kampala. Uganda.

NB:  All Applications sent by email should clearly indicate the position title in the subject line.

Deadline:  14th December 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




No Experience Fresh Graduate Procurement and Administration Intern Jobs - University Research Co., LLC (URC)



Job Title:          Procurement and Administration Intern
Organisation: University Research Co., LLC (URC)
Salary: UGX 555,150 /= per month
Duty Station:  Uganda
Reports to: Procurement and Administration Officer

About US:
University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

About USAID RHITES-N Project:
With the RHITES-N Acholi Project (Regional Health Integration to Enhance Services in Northern Uganda – Acholi), USAID will continue its support of the Government of Uganda’s (GOU) efforts to improve access to and use of health services in the country’s post-conflict northern region. RHITES-N Acholi Project activities will build on USAID investments and national advances to increase access to and use of high-quality integrated services that accelerate the ability and capacity to respond to the specific health needs of residents in the Acholi sub-region, leveraging the URC-ASSIST project successes.

Job Summary:  Interns will be provided with clearly defined roles and scopes of work and will be supervised by a URC staff member or, in the case of external placements, a suitable member of the staff within the organization in which the intern is assigned.  Supervisors of interns will be responsible for monitoring the progress of their assigned intern(s) to ensure effective learning and a positive experience for internship participants.

Key Duties and Responsibilities:  During the course of the placement, the intern will work with their mentor/supervisor and other members of the organization to gain experience and knowledge in the following professional roles and responsibilities:
  • The solicitation and selection process of vendors, in compliance with donor rules and regulations.
  • Review processes for check requisition orders to ensure accuracy and compliance.
  • Proper evaluation skills to ensure the quality and costs of services and products purchased by the Activity.
  • The creation and review of local purchase orders in compliance with donor and HQ rules and regulations.
  • Organization and tracking of all local procurements.
  • Assistance with the preparation and submission of invoices to the finance department and final payment to vendors.
  • Management of office supplies and Activity inventory.
  • Other areas of development as may be prescribed from time to time.


Qualifications, Skills and Experience: 
  • The applicant for the USAID Project Procurement and Administration Intern job must hold a Bachelor’s Degree in Business Administration, Human Resource Management, Social Sciences or Procurement and Logistics Management.
  • Excellent written and oral communication skills
  • Must have graduated within the previous 24 months. No candidates over 24 months post-graduation are eligible for the internship program.
  • Excellent interpersonal skills and team building skills
  • Strong customer service orientation
  • Ability to prioritize tasks, meet deadlines and work in multicultural environment.

Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position.

How to Apply:
All suitably qualified and interested candidates who wish to join the URC should upload their updated CVs / résumés and cover letters at the link below. Also, please complete your application form and attach a completed USAID Form 1420 Contractor Employee Biographical Data Sheet as well, download it here.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




No Experience Administrative Assistant NGO Jobs - War Child Holland (WCH)


Job Title:             Administrative Assistant
Organisation: War Child Holland (WCH)
Duty Station: Uganda
Salary Range: UGX Gross 2,793,611- 4,335,206
Reports to: Program Manager

About US:
War Child Holland (WCH) is an International non-profit organization that has been working in Uganda since 2004, mainly in the Lord’s Resistance Army (LRA) affected areas. As the situation in Uganda has stabilized, WCH has closed its programs related to the LRA conflict and started a refugee response program in early 2016 in the West Nile region, offering psychosocial support to children, young people and families in the refugee and host communities. In addition to psychosocial support, the country office is in the process of establishing education projects with partners.

Key Duties and Responsibilities: 
Responsible for petty cash management
  • Responsible for making petty cash payments as per authorized requests.
  • Responsible for entering all petty cash transaction using WCH bookkeeping.
  • Assist  in bank withdrawals and money exchanges and other financial issues as requested by line manager.
  • Receive daily cash advances and account for balances weekly.
  • Responsible for compiling payments for field facilitators.
Make payments of salary, benefits and overtime for tempoary staff.
  • Provide support in general administration and logistics tasks
  • Responsible for planning and scheduling daily office travel plans, recording of these in the movement plan and movement chart, and report security issues related to the planned movements.
  • Responsible for planning transport, booking of hotels and flights for staff/visitors.
  • Ensures staff/visitors receive all the necessary travel information such as welcome notes, health alerts etc before the travel dates.
  • Ensure staff /visitors receive mifi’s/phones in case needed.
Asset and store management
  • Receive and issue all office assets and store supplies.
  • Responsible for the management of the office store.
  • Maintain the store accounting as per the asset and store management manual..
  • Prepare the monthly store stock taking sheet and submit to the Logistics Officer.
  • Responsible for office stationary stocks and record keeping.
Managing the reception
  • In-charge of the office telephone line and ensuring all telephones are responded to or transferred to the right persons.
  • Welcome and direct all visitors to respective offices and ensure all letters/parcels and cargo are received and delivered to the right people.
  • Ensure the reception area is always clean and welcoming.
  • Plan and coordinate the use of conference/meeting room;
  • Support the team in recording minutes during meeting, scanning, printing, and binding works.
  • Support in organizing workshops and trainings.
  • Support in archiving of project documents as requested.
  • Perform any other duties assigned in fulfillment of the tasks.


Qualifications, Skills and Experience: 
  • The War Child Holland (WCH) Administrative Assistant job should hold a Diploma in Secretarial and Office Management, Business Administration or any related field.
  • Ability to speak and write good English.
  • Knowledge in making travel plans is required.
  • Good computer skills; proficient in Word, Excel and PowerPoint.
  • Logical thinking skills, multitasking and a practical, hands-on mentality
  • Result focused and persistent to reach goals
  • Basic IT knowledge is preferred.
  • Planning and organization skills, efficient and conscious of time
  • Ability to work with a high degree of professionalism
  • Good communication and customer care service skills.
  • Able to work independently and accurately.
  • Show commitment to the vision and goals of War Child Holland in Uganda, including adherence to the Child Safeguarding Policy, is essential”

How to Apply:
All suitably qualified and interested candidates are invited to apply by uploading an English CV consisting of maximum two pages, and answer our questionnaire (please note that a cover letter is not requested) through the following hyperlink:


Deadline: 9th December 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline






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