10 No Experience Swahili Personalized Internet Assessor US Company Job Opportunities - Lionbridge Technologies

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Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Administration Officer UN Job Careers - United Nations World Food Programme (WFP)


Job Title:              Administration Officer
Organization: United Nations World Food Programme (WFP)
Duty Station:  Kampala, Uganda
Reports to: Head of Programme
Grade: NOB

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Administration Officer will actively contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Key Duties and Responsibilities:
  • The jobholder evaluates and monitors administrative services and recommends changes in policies, systems and procedures to align with changing business needs and objectives.
  • Implements WFP official systems in the office; drafts correspondence and internal procedural directives relating to administrative matters and ensure WFP’s administrative resources are fully and properly accounted for and that internal control systems are adequate and functioning.
  • Assesses expenditure in administration for previous years; estimates new requirements and prepare budget plans for designated areas of work.
  • Represents WFP-UGA CO in the Operations Management Team (UN Inter-Agency), on matters of Common interests.  Coordinates the implementation of UN Common services for efficiency, cost effectiveness and timeliness of operations and services.
  • Participates in the Non-Food Items (NFI) Procurement Contracts Committee to evaluate all contracts for NFIs.  Assists in the negotiation of contracts with vendors and service providers to ensure cost-effective services, quality and timely service.
  • Supervises staff in key Administrative areas listed below using the Results Based Management approach by reviewing staff PACE, training and development needs, staff performance Management, unit Performance statistics and the unit Work plan.
  • Asset Management; Ensures proper custody of all WFP assets and compliance with WFP rules and regulations for all acquisitions, donations, transfers, disposals, loss and write-off.Ensures entries made in the Global Equipment Management System (GEMS) are reconciled to give a fair representation of the financial value of assets.Spot checks inventory items and verifies against the GEMS, recommends to the Local Property Survey Board (LPSB) for disposal and follow up insurance claims for any loss. Evaluates inventory status and transactions in the database; report anomalies and discrepancies for timely action.
  • Fleet Management; Maintains an adequate and competent fleet; ensures reconciliation of accounts for fuel replenishment, vehicle maintenance and service, duty refund claims; and administers contractual agreements with fuel and garage companies by provision of supervisory support to the Senior Admin Assistant (Transport), and reconciling accounts with Procurement and Finance units.
  • Stores Management; Ensures adequate stock of office supplies by reconciling receipts and issues. Spot checks items in stores to reconcile receipts, issues and re-order level; verify quarterly replenishment requests; reconciles quarterly replenishment orders against goods received notes.
  • Office Equipment, Service and Maintenance; Generators are a Minimum Residential Security requirement (under MORSS), while other office equipment are operational requirements. Administers contractual agreements for service and maintenance of office Generators and other office machines including official mobile phones.
  • Ensures protocol activities are well coordinated and assignments accomplished. Monitors the weekly activity matrix of Protocol activities to ensure proper coordination and accomplishment of tasks.
  • Ensures proper management of staff travel, Registry and Official premises to verify expenditure allotment and accountability of WFP-UGA CO funds.
  • Provides technical guidance and support to WFP sub offices.
  • Prepares and analyzes monthly Administration reports.
  • Manages the execution and renewal of Administration service contracts and lease agreements.
  • Manages WFP Guest Houses and MoUs for UN Common services in Kotido, Moroto and other offices entitled for Guest House set up.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Administration Officer job opportunity should hold a Masters degree in Business/Public Administration, or other relevant fields relating to office management and administration.
  • Five years of professional experience with progressive responsibilities in the area of Administration is required.
  • Previous experience in administrative environment with highly recognized private sector and/or Public Sector including multinational, and/or International is also required.
  • Previous experience in dealing with Government Protocol Institutions would be an added advantage.
  • Experience in Civil Engineering field would be an added advantage
  • Has gained experience in administration.
  • Has provided direction and instruction to more junior staff members within area of expertise.
  • Computer Skills: Proficiency in MS Office (Word Processor, Excel Spreadsheet, Power Point, etc.).
  • Language: Fluency in both oral and written communication in both English and Arabic.

Desired:
  • Previous experience in administration.
  • Has provided direction and instruction to more junior staff members within area of expertise.

Personal Competencies:
  • Business Support Services & Reporting: Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.
  • Internal Controls & Risk Management for Administration and Engineering: Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical WFP operations and maximise client satisfaction.
  • Resource Management for Administration and Engineering: Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account.
  • Specialised Knowledge in Administrative Services: Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards , processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.
  • Customer Focus: Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 5th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




Head of Administration Employment Opportunity - Equity Bank


Job Title:    Head of Administration
Organisation: Equity Bank
Duty Station: Kampala, Uganda
Reports to: Executive Director
Job Ref: EBUL ADMIN/01/2018

About US:
Equity Bank is one of the region’s leading banks whose purpose is to transform the lives and livelihoods of the people of Africa socially and economically by availing them modem, inclusive financial services that maximize their opportunities. With a strong footprint in Uganda, Kenya, Tanzania, Rwanda and South Sudan, Equity Bank is now home to nearly 9 million customers, the largest customer base in the Eastern African Region.

Key Duties and Responsibilities: 
Administration
  • Assist the departmental heads in providing administrative support in accordance with established processes and procedures.
  • Process activities/paperwork relating to travel, logistics, vehicle maintenance and insurance.
  • Responsible for security and safety of all goods, materials and equipment held at Head Office as well as co-coordinating the security of the branch network in liaison with the Security Officer.
  • Processing of documents and materials (e.g. contracts, vendor orders, schedules, insurance claims, purchase orders).
  • Ensure the bank’s assets and equipment are reviewed on a quarterly basis.
  • Supervise and control the bank’s Archives and Storage unit and ensure it is properly managed.
  • Provide other administrative support to all service centers as may be required from time to time.
  • Advise on cost saving initiatives.
Procurement
  • Development of the procurement budget/plan for the bank and ensure purchases are within budget.
  • Work in close liaison with the respective departments, assist in the negotiation of contractual arrangements with suppliers. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • Ensure compliance to policy, processes and procedures for procurement of goods and services.
  • Process and present expenditures to the "Authority To Incur" (AIE)/ Procurement Committee for approval.
  • Responsible for the management of the stores and controlling any stock therein.
  • Perform weekly monitoring to ensure documentation and goods are received from suppliers and sent to required location according to specification and timings.
  • Produce periodic warehouse reports highlighting issues. Ensure monthly physical reconciliations are made together with the monthly stock reports before submission.
Fleet Management
  • Through effective management of the logistics team establish and maintain vehicle fleet management.
  • Ensure the vehicles are maintained in optimum condition and used cost effectively.
  • Ensure that vehicles and generators are serviced and that fuel is used economically (value for money) and adequately accounted for.
  • Keep vehicle maintenance schedules and properly maintain vehicle movement schedules.
  • Ensure generation of and action on monthly vehicle management report.
  • Ensure staff are billed for private mileage. Monitor private vehicle use policy and ensure it is upheld or recommend any changes.
Infrastructure and Property Management
  • Draft and as applicable, review all leases and contracts for lease property including premises, equipment and advise management on their fairness and correctness.
  • Monitor management of all warehouses and office lease and ensure timely reviews, terminations and renewals.
  • Work closely with the Infrastructure team and provide support as may be required from time to time.
  • Follow up with the infrastructure team to ensure that projects are progressing well and within the agreed completion time.
Staff Supervision and reporting
  • Supervise the Procurement and Administration team.
  • Train, mentor and coach staff for personal development.
  • Handling staff matters in liaison with the HR department e.g. Performance Appraisals, Leave, Medical e.t.c.
  • A monthly detailed state of assets and equipment purchased for the bank.
  • A monthly requisition status on procurement.
  • A monthly stock listing of all stored goods and Cargo on transportation.


Qualifications, Skills and Experience: 
  • The applicant for the Equity Bank Head of Administration job placement must hold a Master's Degree in a Business related field and/or a professional qualification or relevant qualification in Procurement and Logistics will be of added advantage. A Minimum of a Bachelor’s Degree in a Business related course.
  • Five years of experience in Procurement and Administration is desirable.
  • In-depth understanding of Office management procedures and departmental and legal policies.
  • Effective communication skills and report writing skills
  • Ability to formulate options and make recommendations to solve issues
  • Demonstrate strong interpersonal skills
  • Strong leadership skills
  • Ability to work under minimum supervision
  • Very high degree of Ethics and Integrity.
  • Ability to work on own initiative and under pressure and to meet deadlines

How to Apply:
If you believe you are interested in joining the banking sector at Equity Bank, please send your application along with a detailed Curriculum Vitae and copies of the relevant certificates and testimonials quoting the Job Title or Ref. No. (Check at the Top of Advert) to:  recruitment@equitybank.co.ug or to post to:

The Human Resources Manager,
Equity Bank (U) Ltd,
P.O. Box 10184 Kampala

Deadline: 31st May 2018
For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





Fresher Farm Administrator Job Opportunities - Biyinzika Poultry International Limited


Job Title:            Farm Administrator
Organization: Biyinzika Poultry International Limited
Duty Station: Mukono, Uganda
Reports to: Inventory Manager

About Us:
Biyinzika Poultry International Limited is one of the leading suppliers of Poultry and Poultry feeds in the country.

Key Duties and Responsibilities: 
  • Responsible for accurately inputting farm transactions into the inventory tracker ie feed receipts and issues, consumptions, mortalities, transfers, sales, egg collections and transfers vaccines and other consumables
  • To act as primary contact for all farm stationery needs
  • To manage daily staff attendance register
  • To prepare daily farm reconciliations on the inventory control sheet, eggsactly model or farm operating data sheet to include egg collections and transfers , feed receipts and issues, daily flock movements
  • Ensure chicken bin cards are updated on a daily basis and compared to inventory control sheet or eggsactly model.
  • To ensure proper filling of all documents at the farm including files for feeds' receipts and issues,eggs received and issued, birds received and transferred.


Qualifications, Skills and Experience:
  • The Farm Administrator must hold a Diploma in Business Administration, Accounting/Finance
  • One to two years of experience in similar role in a busy commercial environment
  • Knowledge of Inventory and administration management
  • Knowledge of accounting and financial processes and procedures
  • Computer literacy especially accounting systems

How to Apply:
All applicants are required to send scanned copies of academic documents, cover letter and detailed resume to the Human Resource Manager on Email vacancies@biyinzika.co.ug or hand deliver to Biyinzika Poultry International Head Office located at our head office located at Bugolobi, Plot 77, Luthuli Avenue or at our HR Office in Kigunga Mukono

Deadline: 4th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


4 Fresh Graduate Policy Researcher NGO Job Opportunities - Restless Development




Organization: Restless Development
Duty Station: Kampala, Uganda

About US:
Restless Development (Uganda) is an International NGO established to address the challenges faced by young people in Uganda by placing young people at the forefront of change and development. Our vision is for all Ugandan youth to live healthy and productive lives, fully supported by those around them. Our programming focuses on three core areas: youth sexual and reproductive health and rights, youth civic participation and youth employment and livelihoods.

About DGF Project:
Restless Development Uganda is being funded by the Democratic Governance Facility (DGF) in implementing a new project, the “Youth Power in Governance” which will support young people to take a leading role in mobilizing their communities to inform and influence governance and decision making processes, and to hold leadership accountable to deliver a just and sustainable Uganda.

Job Summary: The Young Policy Researchers will review national policies and international protocols in relation to participation in governance – to provide evidence for why young people must be involved in local governance processes


Qualifications, Skills and Experience: 
The applicant for the Restless Development Policy Researcher job opportunity must hold be between 18-24 years willing to work at a national level.

How to Apply:
All suitably qualified and interested candidates who wish to join Restless Development in the aforementioned capacity should fill in this form, download here, and send it to obed@restlessdevelopment.org. Please note that we DO NOT accept CVs, resumes and cover letters.

Deadline: 1st June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




2 Fresher Administrative Assistant Job Opportunities - Global Health Collaborative (GHC)


Organisation: Global Health Collaborative (GHC)
Duty Station:  Mbarara, Uganda

About US:
The Global Health Collaborative (GHC) is a collaboration between Mbarara University of Science and Technology (MUST) and Massachusetts General Hospital (MGH). GHC’s mission is to build bilateral institutional capacity through research, innovation, education, clinical care and responsive program implementation in Uganda and the United States.

About First Mile Community Health Program:
The First Mile Community Health Program is a partnership between Mbarara University of Science and Technology (MUST), and Massachusetts General Hospital (MGH). As a program, First Mile aims to establish MUST as a premier academic medical center focused on community-based healthcare delivery, research, and innovation.  This will build on MUST’s strong relationships with 50 community-based lower-level health facilities in Western Uganda. 

Job Summary: The Administrative Assistant will be responsible for the day today administrative duties of the First Mile Program. This position reports to the Program Manager

Key Duties and Responsibilities: 
  • Secretarial services provided to Core team
  • Proper filing system maintained
  • Documents prepared and distributed
  • Project correspondence well managed
  • Logistical/ Administrative support to core team office
  • Management of Meetings
  • File documents and maintain a proper filing system
  • Maintain a diary for meetings and workshops
  • The Administrative Assistant will provide logistical support to the Core Team
  • Establish and maintain a proper filing system for the Program
  • Distribution and dispatch the outgoing written communications
  • Requisition and Control stationery
  • Maintain an asset register the program
  • The Administrative Assistant will track all the requisitions by the core team
  • Follow up on the procurement process 
  • Taking Minutes and disseminating them
  • Perform any other duties that may be assigned by the supervisor from time to time


Qualifications, Skills and Experience: 
  • The ideal candidate for the Administrative Assistant job placement should hold a Bachelor’s degree in Business Studies and or Public Administration
  • At least two years of secretarial and or clerical administration work in a busy office
  • Good knowledge of Business English is desired
  • Public relations/interpersonal skills desired
  • Communication skills desired
  • Computer skills desired
  • Integrity desired
  • Confidentiality desired
  • Assertiveness desired

How to Apply:
All suitably qualified and interested candidates should send their application letters with  detailed CVs and academic transcript(s) attached, naming at least three professional references, should be addressed to The Human Resource Manager MUST Grants Office P.O. Box 1410 Mbarara or hand delivered to the Directorate of Research and Graduate Training, former MJAP building. 

Deadline: 31st May 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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