45 No Experience A' Level Field Representative Job Opportunities - Marketing Arina (U) Ltd

Job Title:     Field Representative (45 No Experience Job Opportunities) Organization:  Marketing Arina (U) Ltd Duty Station:  Kampala...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Fresher Administration & HR Assistant NGO Jobs - International Rescue Committee (IRC)

Job Title:         Administration & HR Assistant
Organization: International Rescue Committee (IRC)
Duty Station:  Kampala, Uganda
Reports to: Senior HR & Admin Officer

About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

Job Summary:  The Administration & HR Assistant is mainly responsible for providing support for day-to-day administrative requirements, functions and general office management of the IRC Kampala office.

Key Duties and Responsibilities: 
Front Office Management
  • Ensure that reception services are provided in such a fashion that visitors are provided with a warm welcome and that their needs are swiftly attended to
  • Ensure that all incoming communications(telephone calls, letters, email etc.) are responded to professionally and reliably passed on to the appropriate person(s)
  • Ensure that the mails are collected from the post office on a regular interval and ensure timely distribution of mail/messages
  • Ensuring that the office environment is clean, well-organized and attractive and that break tea is provided to a high standard of quality and hygiene
  • Ensure that Office equipment is switched off accordingly and the premises securely closed.
Utility Management (Electricity, Water, Garbage, Phone, Security, Internet etc)
  • Ensure that all office utility bills, subscriptions and office rent are paid on time in liaison with the HR & Admin. Officer
  • Ensure that all subscriptions(email, internet) and other service contracts (photocopier and other machinery servicing contracts) are renewed in a timely manner in liaison with the IT Manager
  • Under the supervision of the Senior HR & Administration Officer, compile and submit MTN- CUG telephone numbers by the 20th of every monthly
  • Prepare monthly utility reports and submit timely to the Senior HR & Admin. Officer or designate
Events Management (Conference / Meetings) and Travels (in-Country) Management
  • Work in liaison with the focal person on the personnel committee, coordinate monthly staff meetings and ensure efficient distribution of minutes, workshops, seminars and conferences for the country office
  • Ensure that support is provided in a timely and reliable fashion with travel arrangements, conference venue bookings, meeting arrangements, accommodation booking for staff from other programs and other official visitors
  • Flights focal person- ensure that all the flight requests-local & international are actioned in an efficient manner
  • Coordinate and arrange staff parties.
  • Work in close liaison with the HR & Admin officer, monitor staff movement to/from the field, to conference, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staff
  • Provide timely and proper set-up of conference rooms or venues for various meetings as and when.
  • Secretarial task- Ensure OADM forms/Templates are replenished and updated.
Support to the Human Resource/ Administration function
  • Maintain Petty cash register and ensure petty cash reconciliation.
  • Cash projections of the Human Resources/Admin Department
  • Assist the HR/Admin department in organizing staff training sessions, workshops and activities
Other HR/Admin roles
  • Read and become knowledgeable of the IRC Admin and HR Policies and Procedures
  • Perform other work related duties as required by the Senior Admin/HR Officer and SMT
  • Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Qualifications, Skills and Experience: 
  • The applicant for the International Rescue Committee (IRC) Administration & HR Assistant job should hold a University studies/ Higher education in Human Resources, Business administration or any other related course;
  • A minimum of two years of experience in similar position;
  • Proven skills in administration and human resources management
  • Strong organizational, interpersonal skills
  • Good administrative skills
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
  • Must be able to work independently while being a strong team player;
  • Strong skills in collaboration with multi-cultural and diverse teams
  • Good team builder with excellent people skills; must be culturally sensitive

How to Apply:
All suitably qualified and interested candidates should send updated CVs, cover letters and filled application form, download here, clearly indicating “Admin & HR Asst – Kampala” as the subject to: UA-IRCJobs@rescue.org (The Human Resource and Administration department, International Rescue Committee)

Deadline: 22nd February 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Finance & Administration Officer NGO Jobs - GOAL International

Organisation: GOAL International
Duty Station: Kaabong, Uganda
Reports to: Senior Financial Accountant

About US:
GOAL International is an international non-profit organization that was founded in 1977 and works to promote the realization of the fundamental rights of the poor, the vulnerable, and those affected by humanitarian crisis. GOAL currently works in 16 countries, with our head office in Dublin, Ireland.

Job Summary:  The Finance & Administration Officer will strengthen finance and Administration within the GOAL Kaabong and Abim Offices and provide financial and administrative support.

Key Duties and Responsibilities: 
  • Month-end Reporting: Maintain bank and cashbooks and ensure that all transactions are recorded and coded to appropriate donors and projects and that bank and cash accounts are reconciled on a timely basis as required, signed safe count sheets and cashbooks submitted to Kampala finance on the last working day of the month. Collect bank statements on the first working day of the month and submitted to Kampala finance. Ensure that Fixed Assets (FA) check is performed by WD three and monthly cashbook accountability submitted to Kampala by WD five
  • Budgeting: Provide support to the Programme Manager and project managers to create accurate and realistic annual project, equipment and core cost budgets
  • Monthly rolling budgets: Providing assistance to the programme manager and individual project managers where applicable to review and update monthly Budget Monitoring Tools (BMT), to submit the reviewed BMTs in line with agreed deadlines.
  • Reporting: Provide timely and accurate weekly and monthly financial reports to Kampala Finance for review.
  • Liaising with Finance in Kampala as necessary
  • Liaise with banks on any financial related matters
  • To support the organisation in ongoing risk management at a field level and to support the fulfilment of the GOAL Uganda finance plan objectives
  • To attend monthly stock counts on behalf of finance department
  • Ensure that monthly fund requests based on projected field activities and office running costs for Kaabong and Abim are sent to Kampala by the end of the month for the coming period
  • Petty cash maintenance and bank register maintenance, ensuring all expenses are reasonable and appropriately authorized and recorded
  • Monitoring floats outstanding and ensuring they are cleared on a regular basis
  • Ensuring all purchases have been made following GOAL purchasing procedures and have all relevant supporting documentation attached to payment requisition
  • Provide cover for other field offices whenever necessary
  • Perform any other duties as assigned
Personnel & Administration
  • Act as HR focal person for the Kaabong and Abim field offices
  • Submit a monthly summary leave report (Annual, sick, study, etc.) each month to the programme manager, ensure that all leave is adequately authorised and planned.
  • Ensure all new staff have signed their contract of employment and copies of all relevant HR documents are kept up-to-date in the Kaabong and Abim HR files while originals are sent to Kampala in line with HR guidelines
  • Ensure all documents concerning personnel are confidentially and properly filed
  • Ensure that all payslips are appropriately authorised, delivered to staff with staff acknowledging receipt and storing the electronic copies confidentially
  • Ensure that 100% timesheets are filed on a monthly basis
  • Ensure that all staff have completed annual performance appraisals on time
  • Ensure that all staff are appropriately inducted in line with HR guidance
  • Supervise the office cleaners

Qualifications, Skills and Experience: 
  • The ideal candidate for the GOAL International Finance & Administration Officer job placement must hold a University degree in Accounting, Finance or related field
  • A qualified or part-qualified accountant (Chartered, Certified or Management)
  • A minimum of three years’ experience in a finance related role preferably within an NGO environment is desirable
  • Ability to work with minimal supervision
  • Excellent written and spoken English, outgoing personality with excellent communication and training skills
  • Ability and willingness to travel and work in remote areas
  • Excellent computer skills including proficiency in Microsoft Excel and Word and if possible have knowledge of Sage desirable or a similar package. 

How to Apply:
All suitably qualified and interested applicants who meet the requirements should submit their applications which must include at least 4 reference contacts (2 professional, 2 character references, including your supervisor and the most recent/previous employer), and daytime contact number to; The Human Resource Manager, GOAL Uganda on the email: recruitment@ug.goal.ie. PLEASE DO NOT ATTACH CERTIFICATES, indicate the job title in the subject line.

Deadline: 26th February 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

UN Finance Assistant Job Careers - United Nations Regional Service Centre Entebbe (RSCE)

Job Title:    Finance Assistant
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/TJO/004/02/2019
Reports to: Chief of Unit
Grade: GS-4

About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.

Key Duties and Responsibilities: 
  • Assists and supports in the computation of staff and non-staff members' entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, voluntary living allowance and any other allowances for payments.
  • Assists with the processing of incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.
  • Assists in the processing of bank reconciliation on a daily basis.
  • Verifies that relevant supporting documents have been provided and certified by a duly designated certifying officer for goods and services received, for payments of staff entitlements, travel claims, Agencies etc. to ensure conformity and adherence to applicable United Nations policies such as staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework; communicates discrepancies to supervisors.
  • Assists with the maintenance of records of incoming and outgoing cash in the cashier's imprest account; monitors cheque stock and cash receipt for replenishments.
  • Assists in the preparation of year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions made by locally-recruited staff 
  • Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals.
  • Assists in preparation of budget performance submission documents (narrative and supporting tables) reviewing variances between approved budgets and actual expenditures.
  • Assists and processes the Centre's redeployment of fund requests under the supervision of the Team Leader.
  • Assist with the generation of financial reports.
  • File and archive documents as required.
  • Performs other duties as assigned.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance Assistant job placement should hold have completed a High School Diploma
  • Technical or vocational certificate in the field of finance, accounting or business administration is highly desirable.
  • At least four years of experience in accounting, financial management, administrative services or related area is required.
  • Solid knowledge of SAP and UMOJA is desirable.
  • Experience in the administration of a broad range of Allowances and Payments using and ERP/SAP is required.
  • Experience in application of Financial Rules and Regulations in an operational, shared services environment in the United Nations or similar International Organization is desirable.
  • Language: Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

  • Professionalism: Demonstrates excellent knowledge of all forms of finance-related activities; thorough knowledge of finance and accounting systems; ability to work independently in managing difficult situations; proven analytical and evaluative skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
  • The United Nations Personal History form (P-11), Download Here; This should be signed
  • Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports / appraisals

The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org

Deadline: 22nd February 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Customer Care Agent (French, Kiswahili & English) Jobs - Roofings Group

Organisation: Roofings Group
Duty Station:  Kampala, Uganda

About US:
Roofings Group is the leading steel manufacturing company of high quality steel capable of supplying over 350,000 metric tons per annum to both local and export market within the region.

Job Summary:  The Customer Care Agent (French, Kiswahili & English) will provide high quality customer service to both internal and external customers of Roofings Group.

Key Duties and Responsibilities: 
  • The Customer Care Agent will warmly attend to and respond to inbound calls.
  • Technically support in resolving pulse queries.
  • Ensure monitory outbound calls to clients for service follow-up.
  • Update the existing databases with changes and the status of each customer/ prospective customer.
  • Own the resolution of customer queries
  • Responsible for implementing an execution plan
  • Receiving all inbound calls
  • Daily spot checks of MIS platform and manual update where necessary.
  • Resolving customer related queries.
  • Identification of sales leads.
  • Informing clients about contact centers and on ongoing promotions.
  • Perform any other duties as may be assigned by the supervisor.

Qualifications, Skills and Experience: 
  • The applicants for the Roofings Group Customer Care Agent vacancies should hold Diplomas or preferably University Degrees 
  • Proficiency in French, Kiswahili & French.
  • At least two years in a related field.
  • The customer care agent should be a dynamic professional who is passionate about what he/she does.
  • Highly organized and detail oriented.
  • Excellent oral and written communication skills
  • Able to sort through extensive information quickly
  • Computer literate.
  • Telephone etiquette
  • Problem solving skills.
  • Good at multi- tasking
  • Aptitude for learning new IT systems/ applications.

How to Apply:
All candidates should send their applications accompanied by relevant academic testimonials, curriculum vitae with names and contact details of three (3) referees online to hr@roofings.co.ug or hand delivered to the address below:

Human Resources Manager,
Roofings Limited,
Plot 126 Lubowa Estate Entebbe,
P. O. Box 7169 Kampala. Uganda   

Deadline: 15th February 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Female Clinic Receptionist - FIG Consult Limited

Organisation: FIG Consult Limited (a Clinic) 
Duty Station: Kamwokya, Kampala, Uganda

About US:
FIG Consult Limited is a leading Human Resource Consultancy. They are recruiting on behalf of a valuable client, a New Clinic.

Job Summary: The Female Clinic Receptionist will serve patients by greeting and helping them; scheduling appointments; maintaining records and accounts.

Key Duties and Responsibilities: 
  • Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone; answering or referring inquiries.
  • Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
  • Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
  • Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.
  • Ensures availability of treatment information by filing and retrieving patient records.
  • Maintains patient accounts by obtaining, recording, and updating personal and financial information.
  • Obtains revenue by recording and updating financial information; recording and collecting patient charges; controlling credit extended to patients; filing, collecting, and expediting third-party claims.
  • Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.
  • Helps patients in distress by responding to emergencies.
  • Protects patients' rights by maintaining confidentiality of personal and financial information.
  • Maintains operations by following policies and procedures; reporting needed changes.
  • Contributes to team effort by accomplishing related results as needed.

Qualifications, Skills and Experience: 
  • The applicant must hold a Degree in a relevant field
  • At least five years of related experience in a Clinic
  • Basic hospital accounting experience  is mandatory
  • Computer literacy skills are mandatory
  • Excellent communication skills
  • Fluent in English
  • Fast Learner
  • Skills: Multi-tasking, Flexibility, Telephone Skills, Customer Service, Time Management, Organization, Attention to Detail, Scheduling, Word Processing , Professionalism, Quality Focus

How to Apply:
All candidates should send their updated CVs and cover letters to ugandanjobline@gmail.com. Please also include a cover letter that should clearly state your salary expectation and indicate the position title as subject of Email.

Deadline: 20th February 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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