Several No Experience Teller Job Opportunities - Citi Bank

Job Title:      Teller (Several No Experience Job Opportunities) Organisation:  Citi Bank Duty Station:  Kampala, Uganda Reports to: C...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Fresher Administrative and Logistics Assistant Non-profit Jobs - Seed Global Health

 

Job Title:    Administrative and Logistics Assistant

Organization:  Seed Global Health

Duty Station: Kampala, Uganda

 

About US:

Seed Global Health is a non-profit organization which strives to strengthen health education and delivery in places facing a dire shortage of skilled health professionals. We do this by teaching and training physicians, nurses, and midwives to help save lives and improve health. By working with partner countries to meet their long-term health care human resource needs, we can achieve a future in which every country has a robust health workforce that is able to meet the health needs of its population.

 

Job Summary:  The Administrative/Logistics assistant contributes his/her energy, passion, and skills primarily to supporting Seed’s Uganda country program, in a fast-paced office during a time of rapid growth. The position is a full-time position based in Kampala, Uganda.

 

The Administrative/Logistics Assistant supports various administration and logistics functions. Under the general guidance of Country Director, Program/MEL Manager, Deputy Country Director and the direct supervision of F&A Manager, the Administrative/Logistics Assistant provides admin and logistics services, ensuring high quality, accuracy and consistency of work. This full-time position reports to the Finance/Administration Manager and works closely with all Uganda team members.

 

Key Duties and Responsibilities: 

Administrative support

·        Serve as country office receiving Officer and Acceptance Point Clerk for supplies and materials.

·        Assist the F&A Manager in maintaining admin records and shared files related to procurement or other records.

·        Maintain inventory of office supplies and materials. Securing and tracking all office supplies accurately to monitor usage as per set office procedures.

·        Assist the F&A Manager to canvass and survey potential, appropriate supply services in order to obtain requirements in the most economical and expeditious manner consistent with regulations.

·        Support the Finance and Administration Manager as a point of contact and liaison between vendors and Finance/Administration.

·        Assist in generating payment requests for activities relating to both operations and programs including filing and documentation under the direct supervision of the Finance and Administration Manager.

·        Assist in maintaining the Asset register and inventory log up-to-date including custody of office supplies, inventory and assets as per set procedures.

·        Assist in maintaining and updating the contracts log with details of vendors/suppliers/contractors periodically.

·        Regularly check the Seed generic emails for procurement and administrative correspondences and cover the front desk phone service from time to time. Also check the Seed postal office box periodically for any physical mails/parcels.

·        Assist the Finance and Administration Manager to ensure the periodic maintenance/replacement schedules for equipment or items.

·        Support the F&A Manager and Country Director as needed with emergency action plan exercises requiring logistical planning and organization.

·        Handle petty cash payments and replenishment including reconciliation and documentation of petty cash transactions.

·        Support the Finance and Administration Manager in implementing set administrative policies and procedures.

·        Perform other duties and tasks as assigned or required to support the mission of Seed in Uganda.

Logistics support

·        Support in delivery and collection of mail, documents, supplies and other items from time to time including picking up office purchases or other administrative needs.

·        Provide all necessary logistical support to the country office during emergency and routine events such as meetings, workshops, conferences and symposiums.

·        Interacting with clients, partners and stakeholders with utmost professionalism and courtesy.

·        Maintaining an organized travel schedule for both program and operations activities for better planning and coordination.

·        Ensuring that the vehicle has sufficient fuel and is always ready for use including arranging for vehicle service and repairs when necessary.

·        Coordinating out-sourced transport services as and when required especially during peak periods.

·        Support the Finance and Administration Manager in facilitating immigration and customs processes/formalities as required.

·        Support the Finance and Administration Manager in implementing set operations policies and procedures with regards to logistics.

·        Perform other related duties as required.

Executive support

·        Under the direct supervision of the F&A Manager, provide general administrative support including coordinating travel, scheduling meetings, and creating and distributing written materials.

 


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor's degree from a recognized University in the areas of business administration, procurement and logistics, office and information management or related. Prior administrative/logistics support experience would be a plus.

·        A minimum of two years of work experience working preferably with an NGO

·        Passion and commitment to Seed’s mission

·        Strong sense of accountability, personal initiative, and responsibility

·        Excellent interpersonal skills, including flexibility, adaptability & initiative

·        Demonstrated cross-cultural sensitivity and ability to build respectful relationships with colleagues from different cultural, linguistic, and educational backgrounds;

·        Ability to work collaboratively in a fast-paced and young organization work environment

·        English proficiency – both verbal and written.

·        Ability to work independently with minimal guidance and proactively solicit required guidance to attain agreed deliverables

·        Familiarity with Microsoft Office suite, including strong proficiency in Excel and Word.

·        Clean bill of health/nature of this work may exclude some people with physical disability.

·        Possession of a valid driving license class B with at least three years clean driving experience in town settings.

 

How to Apply:

All suitably qualified and interested applicants should email a cover letter and current resume not exceeding 4 pages indicating 3 referees and their contacts addressed to: Human Resources, Seed Global Health via Email to: info-uganda@seedglobalhealth.org

 

Please put ‘Administrative and Logistics assistant – Uganda’ in the subject line.

 

NB: Only shortlisted candidates will be contacted for interviews. Seed is an equal opportunity employ

 

Deadline: 5th November 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


 

Accounts & Administrative Assistant Non-profit Jobs - Women Human Rights Defenders Network Uganda (WHRDN-U)

 

Job Title:    Accounts & Administrative Assistant

Organization:  Women Human Rights Defenders Network Uganda (WHRDN-U)

Duty Station:  Kampala, Uganda

 

About US:

Women Human Rights Defenders Network Uganda (WHRDN-U), is a registered not for profit national network with a membership of more than 97 women organizations and individuals. The WHRDN-U, was founded in 2017 by women defenders to promote a feminist holistic approach integrating a gender perspective, focusing on building supportive networks and coordination among WHRDs from diverse social movements and causes in Uganda. Thereby building the capacity for protection of WHRDs, offering protection and emergency response for WHRDs at risk, and Advocacy for protection of WHRDs.

 

Key Duties and Responsibilities:  

Examination of Payment Requests

·        Ensure proper financial procedures/systems are operated and maintained, ensure compliance with WHRDN-U’s financial policy and set accounting standards

·        Examine payment requests and other financial transactions for approval and ensure there are adequate supporting documentation in accordance with organizational financial policy, and donor guidelines.

·        Prepare, update the relevant records, ensure approvals and issue cheques

·        Ensure consistency of support documents and compliance with other guidelines of payment vouchers, accountability etc

·        Issue cash as approved and update cash position

Financial Record Keeping

·        Maintain an accurate up to date financial records

·        Receive and record all funds received

·        Review, attach receipt, stamp and file all vouchers and JVs

·        Update the cash position and follow up their approval

Support the development of budgets

·        Support in the development of budgets in line with WHRDN-U policies and donor requirements

·        Support the preparation of financial costing and formulate budget estimates

Keeping stores records

·        Plan, issue out items, monitor and keep up-to-date-stores records

·        Verify stock balances and initiative the order and procurement process, , forward for approval as required.

·        Verify, receive and record stock and forward for approval

·        Update and maintain all stock record recording according to policy

·        Carry out stock taking, arrange and carry out general cleaning

Reconciliation of Financial Records

·        Analyze, monitor and reconcile financial records in line with WHRDN-U policies, accounting standards and statutory requirements

·        Receive and file all monthly Bank statements, perform reconciliation and produce bank reconciliation statements

·        Make reference to vouchers and JVs

·        Perform cash counts, reports, request and withdraw bank cash and carry out cheques-banking

Support with Audits

·        Support in preparation and attend to the needs of auditors and implement recommendations in line with financial policy

·        Prepare audit schedules as requested by auditors and support in the development pf audit timetable

·        Participate in follow-up responses and clear audit issues.

Preparation of the Payroll

·        Prepare monthly payroll and ensure completeness and timely submission of statutory deductions to relevant authorities (URA, NSSF and Local Government)

·        Request, compile and consolidate payroll information

·        Compile tax information, fill the URA tax returns forms, file the return on URA web and upload payment, submit the payment registration and URA returns to bank and URA respectively.

·        Assist in ensuring compliance with national regulations in respect of financial and other matters e.g taxation and labour laws;

·        Provide substantive support to the development and implementation of accounting systems;

·        Serve as the Admin. Assistant;

 


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor’s Degree in Commerce, Business Administration, Financial Management or Accounting from a recognized University.

·        Relevant professional qualification such as ACCA or CPA and training in donor regulations is an added advantage

·        At least three years of similar work experience in an NGO / Civil Society Organization

·        Computerized accounting skills

·        MS Office

·        Communication, Analytical, Interpersonal skills

·        Ability to establish critical working relationships

·        Keen interest in women’s rights, gender equality, women empowerment and human rights

 

NB: This position is restricted to female candidates.

 

How to Apply:

All suitably qualified and interest candidates should send their application letters with detailed CVs indicating 3 referees, two of whom should have been direct supervisors and addressed to the Executive Director and submitted to info@whrdnuganda.org. OR hand delivery to our physical office;

 

Women Human Rights Defenders Network Uganda,

Plot 1789 Old Kira Road Bukoto,

P.O. Box 5272 Kampala. Uganda

 

Deadline: 23rd November 2020.

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Admin Jobs - Executive Assistant - Opportunity Bank

 

 

Job Title:    Executive Assistant

Organisation: Opportunity Bank

Duty Station: Kampala, Uganda

Reports to: Chief Executive Officer

 

About US:

Opportunity Bank (U) Ltd is a leading provider of microfinance services in Uganda with huge expansion plans. The Bank is a member of the MyBucks SA group, a leading FINTECH provider and Opportunity International, a global microfinance institution serving over 3 Million in different countries.

 

Job Summary:   The Executive Assistant will provide strategic and administrative support to the Chief Executive Officer and the Executive Director.

 

Key Duties and Responsibilities:  

·        Provide strategic support to CEO and ED.

·        Provide administrative support to the Chief Executive Officer and Executive Director.

·        Manage CEO’s and ED’s diary, correspondences and travel schedules.

·        Planning and organizing meetings, events, conferences travel arrangements and staff functions, accommodation and any other special requirements.

·        Taking minutes of executive and management meetings and distributing the minutes and following up on actions.

·        Develop and maintain the filing system ensuring corporate documents are safe and can speedily be retrieved.

·        Coordinate and process expense claims on behalf of the CEO and ED.

·        Provide logistical assistance in preparation of the board meetings, as well as prepare CEO’s board reports.

·        Liaise with the company secretary in following up matters arising out of board minutes, action plans by management and executives.

·        Assisting the CEO and ED in the preparation of presentations, speeches and correspondences.

·        Arrange and conduct international field visits whilst liaising with OI-US to provide all required information for upcoming trips.

·        Ensure compliance with Finance policies and procedures, BOU regulations, budget parameters, and procedures and the risk management framework operational within the Bank.

 


Qualifications, Skills and Experience:

·        The applicant must hold a university Degree in the field of Social Sciences or Legal studies with at least 3 years of experience in business management or administration.

·        Holder of ICSA (Secretarial) certificate will be an added advantage

·        3 years’ experience in managerial responsibilities.

·        Extensive knowledge and good understanding of the business of the institution and the ability to use one’s own initiative.

·        Working effectively in the absence of the Executive Job holders

·        Analytical, with a keen eye to detail

·        Excellent use of Word, Excel and Power point

·        Excellent organization, planning, communication and Interpersonal skills, basic computer skills, oral and written Communication skills and numerical skills

·        Ability to communicate effectively to CEO, ED, Stakeholders, Donors, staff, Clients, Service Providers

·        Ability to multitask and deliver timely responses and results.

·        Ability to work under pressure and ready to work long hours.

·        Information gathering and monitoring skills

·        Problem analysis and problem-solving skills

·        Judgment and decision-making ability

·        Initiative and confidentiality

·        Knowledge on sign language is an added advantage.

 

Opportunity Bank is an equal opportunity employer. All qualified candidates are encouraged to apply, regardless of disability, gender, marital status, religion and ethnicity.

 

How to Apply:

All suitably qualified and interested candidates should send their signed application letters together with their curriculum vitae to hr@opportunitybank.co.ug

 

NB: Kindly note only applicants who meet the minimum requirements will be contacted. All positions will be filled in accordance with our Employment Equity plan. We also encourage people with disabilities to apply

 

Deadline: Tuesday 27th October 2020

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

10 Fresher Finance and Administration Assistant USAID Project Job Opportunities - Youth Alive Uganda

 

Job Title:    Finance and Administration Assistant (10 Fresher Job Opportunities)

Organization:  Youth Alive Uganda

Project Funding Source: United States Agency for International Development (USAID)

Duty Station: Agago, Apac, Dokolo, Gulu, Omoro, Kitgum, Kole, Nwoya, Oyam, and Lira, Uganda

Reports to: Project Accountant

 

About US:

Youth Alive Uganda is the leader in innovative children, adolescents and youth integrated development programming since 1993. Youth Alive Uganda is a registered youth led and children/youth focused NGO that implements children and youth integrated development programs across the country in four thematic areas; Health, Livelihood, Education, Human rights and skills Development and Mentorship.

 

About USAID Project:

Youth Alive Uganda is an Implementing Partner on the five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity in partnership with World Education Bantwana Initiative and Education Development Centre. The goal of (ICYD) Activity is for Ugandan children and youth, especially the most vulnerable, to receive the support and services necessary to lead resilient, healthy, and productive lives. The USAID ICYD activity aims to improve learning outcomes, advance HIV epidemic control in Uganda and ensure that children and youth have the opportunity to lead resilient, healthy and productive lives. The USAID ICYD Activity will deliver critical HIV/GBV/violence prevention and response services to children and youth and their families in communities, clinics, and schools.

 

Job Summary:  The Finance and Administration Assistant will support day to day financial operations ensuring financial accountability, reporting, budgeting monitoring and Analysis, and financial documentation while following Youth Alive financial policies and procedures. This position will be based at the Youth Alive ICYD field offices.

 

Key Duties and Responsibilities:  

·        Receive invoices from vendors and subcontractors for review and ensure timely payment by the project.

·        Prepare documentation for payment transactions including but not limited to vouchers, staff expense reports and ensured that appropriate documentation and approvals are obtained.

·        Maintain the Activity accounting files system (both hard and soft copy), ensuring all vouchers are in order, with required back-up documentation.

·        Review completed payments, follow up with respective vendors, subcontractors with proof of payment and request for receipts after verifying funds transfer.

·        Support field staff in the preparation of project budgets.

·        Assist with the collection, review and verification of staff timesheets and ensure that they are submitted on a timely basis.

·        Assist with monthly bank /mobile money reconciliations to verify the accuracy of transactions posted in the accounting software.

·        Support with petty cash account management and monthly petty cash transaction reconciliation for the regional offices and ensure that all original documents are properly archived.

·        Assist the Activity team to maintain daily office functions.

·        Coordinate logistical support.

·        Monitor office equipment and supplies.

·        Responsible for routine administrative tasks, including but not limited to distribution of invitations, letters, books, meeting minutes, and other printed materials as needed.

·        Support office with printing, copying and binding materials.

·        Ensure Activity staff administrative needs are met.

·        Assist with Activity travel, such as coordinating hotel bookings, ticket reservations, and car arrangement.

·        Carry out other duties and responsibilities as directed by the Project Accountant.

·        Reviewing Travel advances and expense reports.

·        Explain generally accepted accounting principles, USAID and Youth Alive regulations to staffs and consultants as necessary

 


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor’s Degree in related field

·        Professional accounting qualification is an added advantage (CPA, ACCA)

·        1+ years of progressive experience in finance and administration

·        Experience with USAID finance, human resources, procurement policy, or logistics preferred.

·        Ability to apply laws, regulations and instructions and interpret Youth Alive and USAID policy.

·        An extremely well organized individual with sound technical skills, analytical ability, good judgement, and strong operational focus.

·        Previous experience with financial duties, including handling of petty cash.

·        Fluent English required

 

How to Apply:

All interested candidates should send their application letters and resumes (no academic documents) in a SINGLE PDF DOCUMENT to careers@youthaliveuganda.org. The subject of the email should contain job title and name of the candidate.

 

Note: Hand delivered applications will not be considered.

 

Deadline: 29th October 2020 by 05:00pm Ugandan time

 

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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