Several Sales Executive Job Vacancies - Genix Consults Ltd (Commission-based)

Job Title:             Sales Executive (Several Job Vacancies) Organization: Genix Consults Ltd Duty Station:   Kampala, Uganda NOT...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Finance and Administration Assistant Job Vacancies - Infectious Diseases Institute (IDI)

Organization: Infectious Diseases Institute (IDI)
Duty Station:  Uganda
Reports to: Project Administrator

About US:
The mission of the Infectious Diseases Institute (IDI) is to strengthen health systems in Africa, with a strong emphasis on infectious diseases through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Global Health Security, Research and Laboratory services (provided through a partnership with the Makerere University- John Hopkins University Core Lab) and Outreach.

Job Summary:  The finance and administrative assistant will provide finance, administrative and secretarial support to the project field office, staff, and project consultants as appropriate. He/she will participate in drawing of periodic work plans/ budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings: attend and take minutes as appropriate..

Key Duties and Responsibilities: 
·       Support day-to-day project activities in the districts.
·       Participate in drawing of periodic work plans/budgets-in relation to the set targets.
·       Work with the districts & project teams to support delivery of comprehensive TB and TB-HIV services.
·       Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
·       Develop monthly schedules to allocate use of vehicles.
·       Supervise the drivers and office assistant.
·       Support in the management of project resources such as human resources, finances, vehicles among others.
·       Prepare financial reports on a monthly, quarterly and annual basis.
·       Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
·       Managing inventory of assets and supplies, monitoring critical level of stocks.
·       Coordinating between project operating units in resolving day-to-day administrative and operational problems.
·       Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
·       Preparing meeting minutes, meeting notes and internal support materials.
·       Preparing meeting minutes, meeting notes and internal support materials.
·       Manages staff leave schedules and maintain an updated staff project leave tracker
·       And any other duties as reasonably assigned.

Qualifications, Skills and Experience:
·       The ideal candidate must hold a Bachelor's degree in accounting, business administration, finance, public administration or other related field.
·       At least three years of relevant work experience in finance in a public, private sector or international NGO environment
·       Basic accounting and bookkeeping skills
·       Working experience in institutional development, project management and conversant working with MOH systems.
·       Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use
·       Experience in managing US government funds (rules and regulations) will be an added advantage
·       Excellent interpersonal and communication skills
·       And ability to work independently and with minimal supervision

How to Apply:
All Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address (Email your application and CV to ).
The Senior Human Resource Manager Infectious Diseases Institute - IDI Knowledge Centre, Makerere University Main Campus College of Health Sciences, Makerere University P. O. Box 22418, Kampala, Uganda

Key Notes:
·       IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
·       Make sure that your application letter, CV and certificates are attached as one document
·       Indicate the Vacancy Code as the subject for your email
·       Only shortlisted candidates will be contacted
·       Any form of canvassing will lead to automatic disqualification

Deadline: 31st January 2020

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Driver/ Administration Assistant Job Vacancies - GIZ

Job Title:   Driver/ Administration Assistant (Strengthening Human Rights Component)   
Organization: GIZ
Duty Station:  Kampala , Uganda
Reports To: Head of Component
Ref. NO: GIZ-SHR/D/012003

About US:
Deutsche Gesellschaft fiir Internationale Zusammenareit (GIZ) GmbH is a federal Enterprise that supports the German Government in achieving its objectives international cooperation for sustainable development. GIZ offers workable, sustainable and effective solutions in political, economic and social change processes. GIZ operates in more than 120 countries worldwide. The German cooperation with Uganda started in 1964 and GIZ has been operational in several sectors since then.

Key Duties and Responsibilities: 
·       Safely and responsibly performing all official travel using official vehicles.
·       Regularly servicing and looking after official vehicles.
·       Taking account of all available information on road conditions, accessible routes and locations.
·       Running official errands and assisting with other office work.
·       Strictly follows GIZ rules including GIZ safety standards. Completes the vehicle log correctly and conscientiously in accordance with GIZ standards.
·       Provides passenger transport in an official car for office, project or programme staff official visitors and guests.
·       Run  errands for the project, programme or office, e.g. sending letters and messages, paying bills and buying smaller quantities of office supplies.
·       Helps with transporting goods.
·       Complete the vehicle log correctly and conscientiously in accordance with GIZ standards.
·       Regularly cleans the interior and exterior of the vehiclels) regularly
·       Checks oil, water, brakes and brake liquid, Tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
·       Responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance
·       Reports need for service and carries out minor repairs
·       Immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings.
·       Monitors and reports the need to renew car insurance incl. official cars used by other programme personnel
·       Compiles driver reports on condition of vehicle.
·       Wears proper attire
·       Serves all passengers in a friendly manner
·       Takes team members to the field (travelling to all regions in Uganda is necessary on a regular basis)
·       Runs errands for the programme e.g. delivery of letters/messages, payment of bills, and makes minor purchases as directed
·       Is responsible for official documents in vehicle
·       Is responsible for a special petty cash and submits vouchers for accounting on a monthly basis
·       Does not use, at any time, the car for his/her own private purposes. Such misuse of the vehicle is considered a serious misconduct, and will immediately lead to a warning and may result in dismissal
·       Uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers
·       If there is no outside driving activity, s/he stands by in the office, supports other colleagues in case of need, and does other office work as assigned
·       Reports any incident whilst off duty that may affect his/her driving licence entitlement, as well as any newly known health problems that may affect his/her ability to drive
·       Assists in and/or carries out other activities and any tasks as assigned
·       Undertakes further job training related to his/her position and duties, if required.

Qualifications, Skills and Experience:
·       The ideal candidate should have Secondary school education/ Advanced secondary Education.
·       Holds a valid driver's licence
·       Defensive Driving skill is an added advantage
·       Good knowledge of both spoken and written English language.
·       Discipline and punctuality.
·       Resilience and patience.
·       Familiarity with the respective duty station and Uganda generally.
·       Appropriate appearance and attire (possibly uniform, friendly manner with all passengers).
·       Ensures unrestricted availability of vehicles at all times and reports restrictions immediately.
·       Willingness to up skill as required by the tasks to be performed and corresponding measures are agreed with management.
·       At least 1-3 years’ work experience as a driver with references
·       No major accidents in the past 3 years

How to Apply:
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV along with the contacts  of three professional referees to The Director, Future Options Consulting ltd, by email:  ; quoting the position you are applying for and the reference N0. as the subject.. Please note: This is a national position. Application and CV should be in one document and a maximum of 4 pages only. No other attachments are required at this stage. Only the shortlisted candidates will be contacted. We encourage women, people with disabilities and minority groups ta apply for this position. GIZ is committed to equal opportunities and diversity of perspective at the working place.

Deadline: 31st January 2020 by 5.00pm

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Assistant Security & Investigations Officer Job Vacancies - Uganda Post Limited

Organization: Uganda Post Limited
Duty Station:  Kampala, Uganda

About US:
Uganda Post Limited [TIA] Posta Uganda is inviting qualified persons who meet the stated minimum requirements to apply For the following vacancies which exist within the Company.

Key Duties and Responsibilities: 
·       Implement security activities and all mailers relating to the management of safely and security for UPL's personnel and properties.

Qualifications, Skills and Experience:
·       The ideal applicant should have relevant qualifications, skills and experience

How to Apply:
All Interested candidates should send their application letter; attach certified copies of academic transcripts and certificates and a detailed CV‘ to reach the address below not later than 28th January 2020 The Head, Department of Human Resource and Administration Posts Uganda
P.O. Box: 7106. Kampala

Deadline: Wednesday,  28th January 2020

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Guest House Manager Job Opportunity - Kagando Hospital

Job Title:      Guest House Manager
Organization:  Kagando Rural Development Centre/Kagando Hospital
Duty Station:  Uganda

About US:
Kagando Rural Development Centre/Kagando Hospital was founded in 1965 as a Leprosarium and Nurses’ Training Centre by an African Inland Missionary called Dr Carl Baker, who had himself been forced out of Eastern DRC by the Simba rebellion of 1964. Today the Hospital has a 256-bed capacity, a School of Nursing and Midwifery (230+ students), a Primary school and Nursery school (700+ students), a Mothers Care Home, a Microfinance Project, Christian Nurture/Church Ministry; and community outreach projects in Water, Sanitation, Adult Literacy, Agriculture, Nutrition, Entrepreneurship, and Community Health Programs. It is a a Church of Uganda Founded Private not for profit making Institution.

Job Summary:  The Guest House Manager will plan and coordinate Business activities; book and receive Guest House visitors and attend to the visitors needs professionally.

Qualifications, Skills and Experience:
·        The applicant must hold a Diploma in Tourism and Hotel Management.
·        Certificate in front office supervision is an added advantage.
·        Experience of at least one year in similar position.
·        Must be practicing Christian (If married, attach copy of marriage certificate)

How to Apply:
All suitably qualified persons should submit their applications attached with a CV, copies of academic certificates and testimonials indicating two (2) referees and reliable telephone contacts addressed to;

The Human Resource Manager,
Private Bag Kasese

Email to:,,

Online applications may also be send here, Click Here

Deadline: Tuesday, 28th January 2020 at 12:00PM

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34236 No Experience A' Level Jobs - Display Officers - Electoral Commission

Organisation: Electoral Commission
Duty Station: Kampala, Uganda
Reports to: The Returning Officer/District Registrar

About US:
The Electoral Commission is mandated under the Constitution of the Republic of Uganda, 1995 (as amended), to organise, conduct and supervise on a regular basis free, fair and transparent elections and referenda. The Electoral Commission is currently implementing the 2020/2021 General Elections Roadmap. As per the law, the Electoral Commission is enjoined to conduct a countrywide Display of the National Voters Register exercise before any general election.

In view of the above, the Electoral Commission will conduct a Display Exercise of the National Voters Register throughout the country from Wednesday, 19th February 2020 to Tuesday, 10th March 2020 during which persons who are not eligible to vote will be identified and removed from the National Voters Register. In addition to this, voters will have a chance to ascertain that their particulars and voting locations are correct.

Job Summary:  The Display Officer will provide support in conducting the Display of the National Voters Register at each polling station.

Key Duties and Responsibilities:  
·        Display the Registers;
 Fill in the relevant Forms for Objection of Inclusion or Omission of a voter from the voters roll;
·        Guide voters through the display processes;
·        Confirm accuracy of voter information by re-checking the information in the Registers;
·        Deliver display materials to the Parish Supervisors;
·        Ensure that display kits are kept safely at all times;
·        Perform any other duties that may be assigned from time to time by the Parish and/or Sub County Supervisors.

Qualifications, Skills and Experience:
·        The candidate applying for the position of a Display Official should hold a minimum of Advanced Level (A’ Level) Certificate with at least one principle pass with a good handwriting and able to fill forms accurately and completely.
·        Previous experience as a Display Official or having worked before in any similar election activities in the field shall be of an added advantage.
·        All successful applicants shall be expected to exhibit high degree of discipline and excellent people skills capable of reflecting a good image of the Electoral Commission.
·        Successful applicants should be ready to take on the assignment by Friday 7th February 2020.

How to Apply:
All candidates should download this form here, Click Here. Typed or handwritten application letters are also accepted. The completed application form accompanied by a photocopy of the applicant’s National ID should be delivered to the Returning Officer/District Registrar of the Electoral Commission at each respective district office. The applicant must provide a phone number registered in his/her name. Female applicants are particularly encouraged to apply

Deadline: 20th January 2020

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