Walk-In Recruitment (70 Entry Level Sales Jobs) - Client Service Officers - SolarNow

Job Title:         Walk-In Recruitment - Client Service Officer – 70 Sales Jobs (24 th August 2019)   Organization:  SolarNow Duty St...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

UN Administrative Assistant (Conference Coordinator) Job Careers - United Nations Regional Service Centre Entebbe (RSCE)

Job Title:            
 Administrative Assistant (Conference Coordinator)
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 19-Administration-RSCE-120875-F-Entebbe (M)
Grade: FS5
Reports to: Deputy Chief, RSCE

About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.

The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.

Key Duties and Responsibilities: The Administrative Assistant (Conference Coordinator) will be responsible for the following duties:
  • Responsible for all training, conference, workshop or other coordination services undertaken by the Regional Training and Conference Center (RTCC);
  • Provide administrative and logistical support for training/conferences, seminars, requested by client missions and other entities to be held at the RTCC through the preparation and delivery phases, with course directors, training focal points, trainers and participants.
  • Maintains and updates the training calendar as well as the courses and venues schedule, administer and update all training-related information;
  • Orient trainers to the training facilities and resources and provides logistic support in the delivery of courses;
  • Provide information and guidance to staff members regarding the program, coordinate students' registration and accommodation, processing applications and preparing class lists;
  • Monitor availability of course materials and supplies, coordinate with the other Entebbe Support Base (ESB) Entities ensuring the timely delivery of services and equipment in support of courses and conferences;
  • Ascertain efficiency of computer equipment and installation of software/hardware; relay technical difficulties to the help desk and following up on problem solution;
  • Compile reports on training programs, maintain training records, review and file and prepare reports on training evaluations;
  • Assist in preparing needs analysis, participate in developing and organizing specific training programs to meet African Region Missions operational requirements;
  • Assist in developing and delivering training modules and workshops for internal clients; assist also in selecting and developing teaching aids such as handbooks, tutorials and other training materials;
  • Act as the RSCE training focal point and implement the RSCE staff development plan;
  • Design specific training programmes to meet RSCE operational requirements, staff development needs and develop systems and methods for disseminating information to mission personnel on training and staff development activities;
  • Assist in the development and tracking of career development programmes in liaison with the Department of Operations Support - Capacity Development Unit ( HRSD/OSO/DOS)
  • Collect and maintain statistical data on training activities and respond to queries and request for information on training programmes;
  • Prepare and monitor the budgetary allocations through regular reviews;
  • Supervise and manage performance of staff under supervision
  • Perform other relevant duties as requested by the supervisor.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Administrative Assistant (Conference Coordinator) job opportunity should hold a High school diploma or equivalent is required. Technical or vocational certificate in administrative services, finance, human resources or business administration is desirable.
  • A minimum of eight years of progressively responsible experience in general administration, conference management or other related fields is required.
  • Experience in organizing trainings, conferences and workshops is desirable.
  • Previous experience in event booking and management is desirable.
  • Languages: Fluency in English is required. Knowledge of French is desirable.

  • Knowledge of practices and processes in event booking and management.
  • Ability to plan and coordinate training, conferences, seminars, workshops or other events.
  • Ability to market and maximize the utilization of conference facilities.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
  • Remains calm in stressful situations;
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
  • Develops clear goals that are consistent with agreed strategies
  • Identifies priority activities and assignments; adjusts priorities as required
  • Allocates appropriate amount of time and resources for completing work
  • Foresees risks and allows for contingencies when planning
  • Monitors and adjusts plans and actions as necessary
  • Uses time efficiently
Client Orientation:
  • Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect
  • Identifies clients’ needs and matches them to appropriate solutions
  • Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
  • Keeps clients informed of progress or setbacks in projects
  • Meets timeline for delivery of products or services to client

NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below.

Deadline: 3rd September 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Real Estate Manager Job Placement - Gold Wolf Limited

Job Title:    Real Estate Manager
Organisation: Gold Wolf Limited
Duty Station: Naguru, Kampala, Uganda
Reports to: Deputy Executive Manager

About US:
Gold Wolf Limited is a Chinese real estate development company with completed and on-going projects in Uganda. The company has the following position to be urgently filled for its newly completed 15 floor modern fully furnished apartment.

Qualifications, Skills and Experience: 
·         The ideal candidate for the Real Estate Manager must hold Bachelor’s Degree in Hotel Management, Hospitality, Real Estate Management or Related Field
·         At least three to five years of working experience at senior position
·         Should possess good communication skills.
·         Should have good leadership skills
·         Possession of links to experienced cleaners and technicians will be of added advantage

NB: Only experienced candidates in this field should apply.

How to Apply:
Send your applications and detailed CVs to; nakayiwaracheal@yahoo.com clearly stating the position in the email subject line

Deadline: 30th August 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

6 No Experience Customer Service Jobs - Booking Clerks - Nile Star Trade Link Limited (Bus Company)

Organisation: Nile Star Trade Link Limited (Bus Company)
Duty Station: Kampala, Uganda

About US:
Nile Star Trade Link Ltd is a Bus Transportation Company going to operate in Kampala, West Nile region and South Sudan.

Qualifications, Skills and Experience: 
·         The ideal candidate must hold an "A" Level Certificate
·         Basic computer knowledge is a must.
·         Knowledge of various business languages, but Arabic, Kiswahili, and Luganda are added
·         Hold a valid National Identity Card.
·         A letter from the area LC

How to Apply:
All suitably qualified and interested candidates should company address their applications to the:

Human Resource Manager,
Nile Star Trade Link Limited

Submit to the following offices

Kampala Office: At Nile Star Bus Terminal on Plot 4 Bombo Road Next To Arrow Centre Opposite SURE HOUSE SWICO
Arua Office: At Nile Star Bus Terminal in Plot Number 49. Adumi Road Opposite Pacific Hotel
Yumbe Office: Highway Hotel Yumbe Town Off Arua Road

Deadline:  23rd August 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Human Resource & Administration Assistant UNICEF Project Jobs - IntraHealth International

Organisation: IntraHealth International
Duty Station: Uganda

About US:
IntraHealth International is a non-profit organization based in Chapel Hill, North Carolina, U.S.A. that has been in existence for over 30 years in more than 100 countries and it has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.

About Project:
The purpose of the District Health Systems Strengthening on RMNCAH, HIV/AIDS and Nutrition in Karamoja project funded by UNICEF-Uganda and implemented by IntraHealth International is to use a health system strengthening approach to address the availability of quality RMNCAH, HIV/AIDS, and nutrition services in Karamoja. The project will be implemented in the districts of Karamoja and in full alignment with the Convention on the Rights of the Child (CRC), UNICEF’s Rolling Work Plan, and the relevant Government of Uganda national policies and guidelines. The project will work at the district, facility and community level to improve planning, coordination, data use, accountability, quality of care, continuous quality improvement, and integrated service delivery.

Job Summary:  The Human Resource and Administration Assistant will be responsible for provision of HR support to Program staff with support from the RHITES-E Human Resources Manager. S/he also ensures efficient management of project assets, equipment, vehicles, and maintains high standards of transparency and accountability at all levels in all areas of procurement and logistics management.This position will report to the Senior Finance Officer.

Key Duties and Responsibilities: 
Human Resources
  • Handling inquiries regarding Administration and HR issues, with support from RHITES-E Activity HR Manager or Headquarters where applicable
  • Assisting in orienting new staff, ensuring new staff have all needed equipment, supplies and email accounts, and communicating with HQ about new hires.
  • Overseeing employee record management in Ultipro and physical files as per IntraHealth policies, supports recruitment inititaives, management of employee compensation, mangaging staff leaves, Administering staff timesheets in Tenrox, Implementing & manageing staff benefits as per policy, and taking lead in all HR related matters in the project.
  • Assist the Senior Finance Officer to supervise procurement, inventory and maintenance and insurance coverage of office assets and equipment, including leases and vehicles.
  • Preparing procurement requests and bids.
  • Managing organizational risk and liability, particularly related to ensuring compliance with all relevant UNICEF regulations and local laws pertaining to local procurements and subcontract agreements.
General Operations
  • Maintaining up-to-date asset inventory log per donor requirements
  • Liaising with the Senior Finance Officer to ensure that vehicles and assets are properly tagged, insured, licensed, and repaired. Replacement and disposal of all office supplies, utilities, equipment and assets are done according to approved procedures.
  • Carrying out on spot and periodic checks in the field, fuel stations, project sites to ensure that distribution, use of project resources is in compliance with IntraHealth and donor policies and procedures.
  • Assisting with preparation of MOUs with stakeholders including compliance.
  • Ensuring compliance with administrative policies (e.g. travel policy, per diem policy, etc) and maintain and update in-country administrative policies as needed.
  • Serving as liaison with landlords, maintenance and security services and related vendors for project office space.
  • Organizing meetings and special events, as requested, including identifying sites, planning menus, preparing invitations, answering questions, assisting guests at the event, etc.
  • Assisting in organizing project staff meetings and internal workshops
  • Note taking at meetings, as requested.
  • Carrying out any other administrative duties as may be assigned.

Qualifications, Skills and Experience: 
  • The ideal candidate for the IntraHealth Human Resource & Administration Assistant job placement must hold a University Degree in Business Administration/Human Resource Management
  • Three years of combined HR and office administration experience from a reputable organization
  • Ability to maintain a variety of records, such as inventories of supplies and materials; prepares correspondence, forms and reports
  • Ability to provide excellent administrative and customer service duties, including telephone coverage, ordering office supplies, maintaining office equipment
  • Proven ability to work independently and self-motivated; also work cooperatively with other office personnel
  • Ability to simultaneously support a team of professionals
  • Preferred work experience with UNICEF and/or as an implementing partner for other donors.
  • Excellent public relations skills including courteousness
  • Excellent verbal/written communications
  • Computer literacy in MS Office applications including Word, Excel, Power Point, Outlook
  • Strong organizational and time management skills
  • Willingness and ability to work with all stakeholders.
  • Willingness to accept additional responsibilities.
  • Willingness to work overtime as required.
  • Willingness to travel throughout Uganda to work with partners and key stakeholders, and potentially internationally, as required.

How to Apply:
All candidates who wish to join IntraHealth International in the aforementioned capacity should apply online at the link below.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Front Desk Officer USAID Project Jobs - John Snow, Inc (JSI)

Job Title:    
 Front Desk Officer
Organization: John Snow, Inc (JSI)
Funding Source: United States Agency for International Development (USAID)
Duty Station: Uganda
Reports to: Human Resource / Admin Manager

About US:
John Snow, Inc. (JSI) is a leader in improving the health of individuals and communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 100 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years. The JSI Research & Training Institute, Inc. ID a leading public health research and consulting organization.

About USAID RHITES-N Project:
USAID-RHITES-N, Lango will improve the use of integrated health services in Northern Uganda’s Lango region and strengthen the health system to sustain gains made by earlier projects. USAID-RHITES-N, Lango will contribute to improving key population-based national health indicators; build the capacity of the Ugandan government to carry out a sustainable and locally-driven response to the HIV epidemic, while also improving TB, malaria, nutrition, MNCH+A, and WASH outcomes. JSI will work with Ugandan stakeholders to design and implement health system strengthening strategies to scale up high-impact, evidence-based interventions at the national, sub-regional, district, and community levels. Interventions will include VMMC, virtual elimination of mother-to-child transmission of HIV, antiretroviral therapy, and condom education and distribution. JSI will focus where the greatest impact can be realized, with a priority on hard-to-reach and high-HIV-prevalence locations.

Job Summary:  The Front Desk Officer will be responsible for the Front Desk Reception Area, receive and direct visitors around the office, and providing administrative support for the RHITES-N, Lango project. The Front Desk Officer reports to the Human Resources & Administration Manager.

Key Duties and Responsibilities: 
  • Be responsible for receiving, recording and distributing all incoming outgoing mail.
  • Receive and direct visitors in an efficient and courteous manner.
  • Ensure that the reception area is clean and tidy. Prepare and distribute regular updates of staff contact information (address, phone number, email address, etc.)
  • Oversee office upkeep, including required repairs and cleaning:
  • Assist with the management of travel arrangements for personnel and visiting
  • Home Office staff, if applicable, including hotel booking
  • Supervise Facilities Associates/Cleaners
  • Manage office filing system and handle official documents confidentially;
  • Ensure storage, control, maintenance and proper record keeping of all consumables.
  • Reports regularly to Human Resources & Administration Manager and identifies problem issues for resolution
  • Assist in arranging office events and staff retreats
  • The job holder should be flexible and will be required to interface and work with cross functional teams within the organization
  • Provide backup to Administrative Assistants as necessary

Qualifications, Skills and Experience:
  • The applicant for the USAID RHITES-N Front Desk Officer job placement should hold a Bachelor’s degree or diploma from a recognized institution or equivalent with at least five years of experience in a Front Desk Receptionist or similar position
  • Ability to manage office equipment such as computers, photocopiers, projectors and printers.
  • Strong filing and secretarial skills and proficiency in Microsoft Word, Excel and PowerPoint.
  • Ability to multi-task with a high level of accuracy and attention to detail.
  • Strong organizational skills and interpersonal skills;
  • Excellent verbal and written English;
  • A proven ability to work as part of a team and to be self-managing
  • Must be able to maintain confidentiality for all project and staff proprietary matters
  • Experience working with an international NGO is strongly preferred

How to Apply:
All candidates should send their updated cover letters and updated CVs to ug-rhites-n@ug.jsi.com addressed to the Human Resource Manager

Deadline: 30th August 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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