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Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Finance and Administration Officer Job Careers - Trade Mark East Africa (TMEA)


Job Title:            Finance and Administration Officer
Organization:   Trade Mark East Africa (TMEA)
Duty Station:    Kampala, Uganda

About US:
Trade Mark East Africa (TMEA) is an aid-for-trade organization that was established with the aim of growing prosperity in East Africa through increased trade. TMEA operates on a not-for-profit basis and is funded by the development agencies of the following countries: Belgium, Canada, Denmark, European Union, Finland, Ireland, the Netherlands, Norway, United Kingdom, and United States of America. 

Key Duties and Responsibilities: 
·         The Finance and Administration Officer will be responsible for providing comprehensive finance and administrative oversight to the assigned programme.
·          S/he will ensure that the quality of service delivery in the areas of financial management, mobilization of procurement contracts and general administration is consistent, efficient, responsive and seamless.


Qualifications, Skills and Experience:
·         The ideal candidates will possess an undergraduate or postgraduate degree preferably in a business-related field.
·          They must be full practicing members of and be professionally certificated by a relevant professional body.
·         Undergraduate degree holders will have at least five years of relevant working experience while postgraduate degree holders will require at least three years of relevant working experience in accounting and general office management.

 How to Apply:
These positions are available on contract to 30 June 2023 with the possibility of renewal. Please apply online through click here. Attach your cover letter and detailed CV, including details of your qualifications, experience, and present position. Your application should also include a working e-mail address, daytime telephone contacts, and names and contact details of three referees. Interviews will be conducted in January/February 2020.
Please note that we will only consider applications received on-line through the link provided above. Applications received after the deadline will not be accepted. We reserve the right to accept or reject any application. Only short-listed candidates will be contacted.

Deadline: Friday, 15th November 2019, 5.00pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Director Human Resource and Administration Job Vacancy - Uganda Registration Services Bureau (URSB)


Job Title:             Director Human Resource and Administration
Organization:   Uganda Registration Services Bureau (URSB)
Duty Station:    Kampala, Uganda
Reports To:       Deputy Registrar General – Management

About US:
The Uganda Registration Services Bureau (URSB) is established as a Statutory Body under the Uganda Registration Services Bureau Act Cap. 210, Laws of Uganda 2000 Edition. The Bureau is a key player in commercial and civil registrations that facilitate private sector development and vital statistics for national planning.

Job Summary:  To provide professional leadership in the acquisition, management and development of the human resource so as to achieve high morale, commitment and performance; as well as to provide administrative support in managing the facilities, utilities, fleet/logistics and suppliers for the achievement of URSB mandate and goals

Key Duties and Responsibilities: 
·         Advises management on human resource issues and spearheads in the development and Implementation of a human resource management and development strategy.
·          Develops human resource management and administrative services policies, procedures and manuals for management’s approval, and provides guidance in their implementation and review.
·         Plays a leading role in the recruitment and selection and placement of qualified and competent staff.
·          Prepares employment appointment letters and contracts for new staff and those for renewal.
·          Designs and runs appropriate orientation and induction programmes for all new staff of the Authority.
·         Participates in the annual operating plans and budgets of URSB and ensure implementation of the same for HR and administrative services.
·          Coordinates and advises on the performance appraisal of staff according to existing policy and guidelines and liaises with other heads to develop staff appraisal summery report outlining staff development and training plan for the ensuing period.
·         Provides supervision of the department and carries out staff performance appraisal in accordance with the HR manual.
·          Provides guidance to both management and staff on all matters pertaining to welfare, industrial and employee relations including terms and conditions of service.
·          Develops and implements systems and procedures that facilitate delivery of efficient and effective office and administrative service to internal and external customer.
·          Ensures that staff takes their annual and other leave entitlements as established by policy.
·         Develops annual leave schedules to ensure that the business of the Bureau will not be jeopardized by several staff members taking leave at the same time.
·         Ensures high level of discipline of staff and compliance with the policies and guidelines of the Bureau.
·          Ensures proper management of the Bureau’s properties, machinery and equipment, fleet of vehicles, and other facilities.
·          Provides leadership to the directorate staff through effective supervision and carries out staff performance appraisals in accordance with the Human Resource manual.
·          Performs any other duties assigned from time to time by the Deputy Registrar –Management Services


Qualifications, Skills and Experience:
·         An honors’ degree in Social Sciences, Human Resource management a related discipline.
·          A Master’s degree in a Human Resource Management is an added advantage.
·         At least 8 (eight) years of experience in a HR managerial position in a large and busy organization 4(four) of which should have been at senior management level
·          High level of integrity
·         Ability to handle multiple tasks simultaneously and meet deadlines
·          Good computer literacy (MS Word, Excel, Outlook, PowerPoint)
·          Knowledge of and ability to interpret labor laws

How to Apply:
All suitably qualified and interested candidates are invited to submit their applications by filling this application, download here, and sending it via E-mail to jobs@ursb.go.ug with the E-mail subject indicated as the position being applied for (check top of this advert).

NB:  Applicants will receive a response to confirm delivery of their email. Please DO NOT attach copies of your academic documents at this point.

Deadline: 24th October 2019


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline


Head, Records Management Job Careers - Uganda Registration Services Bureau (URSB)



Job Title:             Head, Records Management
Organization:    Uganda Registration Services Bureau (URSB)
Duty Station:     Kampala,Uganda
Reports To:        DRG -Registries

About US:
The Uganda Registration Services Bureau (URSB) is established as a Statutory Body under the Uganda Registration Services Bureau Act Cap. 210, Laws of Uganda 2000 Edition. The Bureau is a key player in commercial and civil registrations that facilitate private sector development and vital statistics for national planning.

Job Summary:  Plans, develops, and administers records management policies designed to facilitate effective and efficient handling of URSB records and other information.

Key Duties and Responsibilities: 
·         Plans the development and implementation of records management policies intended to standardize filing, protecting, and retrieving records, reports, and other information contained on paper, computer program, or other media in support of URSB’s mission and strategic objectives.
·          Coordinates and directs, through subordinate supervisors, activities of directorates and units involved with records management analysis, reports analysis, and supporting technical and printing services.
·         Evaluates staff under his/her supervision, utilizing knowledge of principles of records and information management, administrative processes and systems, cost control, governmental recordkeeping requirements, and organizational objectives.
·         Confers with other administrators to assure compliance with policies, procedures, and practices of records management program
·         Develops appropriate, efficient and cost effective procedures, processes and work methods for the delivery of the records and information management services across URSB.
·          Keeps abreast of developments and sector norms in registration services, and contribute to the development of policies and procedures in response to internal strategic priorities and external factors.
·         Takes lead responsibility for the development, and monitoring, of the annual operating targets for the central records management function in line with the URSB’s Strategic Plan and Business Plan.
·         Develops, Monitors and implement the Central records management budget.
·         Manages and supervises day to day operations of the central records management, provides leadership, initiates and implements work plans
·         Maximises the effectiveness of the administration in the records management function by developing and deploying the use of IT systems to maximise service and efficiency.
·         Supervises all operations of central registry, appraise staff and manage the performance and development of staff in line with the Human Resource Regulations.
·         Performs any other duties that may be assigned from time to time.


Qualifications, Skills and Experience:
·         An Honours degree in Library Information Science, Records and Archive Management.
·          A Master’s Degree preferably in Business Administration is an added advantage.
·          A Minimum of at least six (6) years relevant working experience in a reputable public or private organisation, three (3) of which at a managerial level.
·          Knowledge of relevant legislation relating to registration duties.
·          Knowledge in using electronic records management systems
·         Ability to work independently
·         Leadership, Good interpersonal, analytical, mentoring and communication skills.
·         Ability to liaise and network with other Directorates/units.
·          Ability to effectively motivate and lead others/Teamwork skills

How to Apply:
All suitably qualified and interested candidates are invited to submit their applications by filling this application, download here, and sending it via E-mail to jobs@ursb.go.ug with the E-mail subject indicated as the position being applied for (check top of this advert).

NB:  Applicants will receive a response to confirm delivery of their email. Please DO NOT attach copies of your academic documents at this point.

Deadline: 24th October 2019


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline




No Experience Commercial Opportunities Job Vacancies - Maersk Line

Organisation: Maersk Line
Duty Station: Kampala, Uganda

About US:
Maersk Line is the world’s largest container shipping company, known for reliable, flexible and eco-efficient services. We operate 610 container vessels and provide ocean transportation in all parts of the world. But not only do we power some of the world’s largest ships – we also propel the growth ambitions of businesses and individuals all over our planet. Every day our 7,000 seafarers and 25,000 land-based employees at 374 offices share their expertise with our customers around the world to optimize their supply chains, maximize their distribution networks and most of all realize their business potential. We are devoted to creating simple and reliable solutions for our partners, continuously lifting industry standards and enabling global trade in the most sustainable manner possible. What we do is more than shipping. We deliver promises. Promises from customers and businesses all over the world.
           
Job Summary:  The jobholders for the Commercial Opportunities will provide support in commercial areas (Sales, Business Development & Customer Service).

Qualifications, Skills and Experience: 
·         People oriented, energetic, self-motivated and dedicated team player, with passion for shipping.
·         Excellent command of written and spoken English
·         Commercial mindset, excellent communication skills, stakeholder management skills, highly motivated candidates from all industries.
·         Develop very deep strong knowledge about market, competitor and Industry trends
·         Strong proficiency on Business-to-business marketing
·         Freedom to act with responsibility to deliver
·         Strong Stakeholder skills development

How to Apply:
All interested job applicants should apply online at the link below.


Deadline: 31st December 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Country Office Controller Job Career - Cordaid


Nationals only
(October 2019)
Organization: CORDAID
Duty Station: Kampala with regular travel to the field
Reports to: The Country Director

Introduction
CORDAID is a Dutch, international non-governmental organization which combines 100 years of experience and expertise in emergency aid and structural poverty eradication. CORDAID believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.

Purpose of the position
The Country Office (CO) Controller key role is to provide administrative leadership and ensure effective implementation of the relevant aspects of the country operations strategy through sound standards and in compliance with the procedures and to report on operations and CO performance. S/he is a member of the Country Management Team (CMT), with overall responsibility of program support and timely completion of annual performance indicators under support functions. S/he also plays a significant part in qualifying and implementing initiatives coming from the Global Office that is on organizational development and financial accountability. S/he will ensure timely and appropriate communication with Programme Managers regarding all issues related to finance, administration and human resources and work proactively to resolve differences and prioritize time-sensitive tasks..

Key Roles and Responsibilities
Management and Accountability
·         Lead and manage the support team and ensure to establish high performing support staff and ensuring high-quality approaches are maintained.
·         Develop and improve operational approaches with adherence to systems compliance, and support the Country Director to build and deliver effective and sustainable interventions.
·         Responsible for the strategic development, management and implementation of the support operations and ensuring appropriate technical support is available to programs, in line with organizational priorities.
·         Lead in the annual budget planning and review processes and accountability.
·         Take direct responsibility for ensuring that the Cordaid programme support activities operates in accordance with Cordaid function guidelines, donor requirement and the required accountability
Financial Management
·         Manage the daily/monthly/annual financial activities and cycles, ensure each activity/cycle is within the deadlines, and without significant error and maintain the accuracy required to result in satisfactory audit reports. Recommend actions to address shortcomings identified in the audit recommendations, strengthen internal controls and improve organization processes.
·         Manages large and complex partnership and projects funds. Ensures cost coverage of the CO and provide strategic management information. Identify bottlenecks in the budgets of the CO & the programme/projects and advice on financial improvements and ways to secure the costs and funds for sustainability of CO interventions.
·         Pro-actively interact with budget holders about cash flow management within projects, following internal control regulations. Conduct routine spot-check on delivery of programme finance services and regular budget monitoring (budget vs expenditure) and analysis, and so to report on budget performance and to ensure that the CO is on-track with delivery targets while complying with the financial regulations and donor requirements.
·         Negotiate about price setting in organization contracts of complex logistical tenders. Collect information within the administrative organizations and report on results and specifics on possible deviations, using required reporting standards and provide solutions to minimize the impact of deviations.
·         Continuously advise the CO from a financial perspective on matters that affect business management.
Project Planning and Coordination
·         Provide technical support to the Program Managers on program and project budget preparation, budget revisions, work planning, no-cost extensions and exit strategies. Co-coordinate project engagements, acceptance documents including participation in contract negotiations.
·         Provide advice on goal setting, targets and performance standards for projects and recommend tools for monitoring, evaluation and auditing.
·         Provide technical guidance on programme and project cost sharing, deployment of funds and closure.
·         Constantly monitor and analyze the operating environment to identify potential risks and take action/refer critical issues for intervention to ensure delivery of results.
·         Closely liaise with the Field Managers in order to troubleshoot any issues that might cause interruption in the support services management.
Support Services
·         Manage the support services and Human Resource Management of the CO, adjusting administrative processes in a way that secures donor funding, auditability, timeliness, reliability of service delivery and information, and assure an optimal cost allocation within country office through ensuring effective coordination between projects and support operations.
·         Implement and enforce effective support operating manuals, systems and procedures and ensure they are in line with Cordaid standards and the Uganda Country laws.
·         Manage the procurement and review the procedures followed in sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements. Put in place a well-functioning vendor complaint and handling mechanism and address each issue with due process and diligence.
Operations Management and Service Delivery Coordination
·         Manage and monitor all administrative, organisation registration and legal-related systems/requirements are updated and to ensure compliance with country law and legislation. Work to build the capacity of the operational support staff throughout the operation and the same is extended to strengthen the partner’s standards and capacity

Compliance, procedures and reporting
·         Prepare monthly financial reports in accordance with the global planning & control cycle including forecast periods and an analysis of the financial results of the office. Ensure to manage and maintain all cash flow forecast based on the various budgets.
·         Prepare Financial reports for external donors in accordance with donor agreements and ensure that these are complete and compatible with the narrative reporting.
·         Monitor and review the operational activities, contracts with stakeholders, Partners and vendors and its contractual payments/invoices for quality assurance and legal regulations/implications.
·         Lead in risk management plan (that identifies the major financial and operational risks) and mitigations for the CO.
·         Monitor the overall ‘programme delivery targets’ and ensure that the CO fulfills the specific quarterly delivery of ‘targets’.
·         Provide technical advice and operational guidance on innovative approaches to project financing, risk assessment/mitigation and use of financing structures.
·         Monitor and supervise all aspects of operations to ensure compliance with organization strategies, rules, regulations, policies, and standards of accountability, ethics and integrity and achievement of results.




Qualifications and skills
1.      Post graduate degree in Business Administration, Finance or Accounting, professional qualification such as ACCA or CPA and a qualification in Procurement and supply chain management is an added asset.
2.     At least 7 years INGO or other international agencies experience in finance or operations management and in international humanitarian programs, with a demonstrated ability to set up operational management systems in different large complex programs and direct experience of delivery in humanitarian programs in an emergency response. [note: 3-5 years should be on progressive service in the same position]
3.     Previous experience working in Horn of Africa, managing complex funding and demanding programme is a preference.
4.     Proven working experience in delivering major international donor reports and has knowledge of major donor rules including MoFa, UN, EU, and World Bank.
5.     Proven commitment to accounting practices. Knowledge in AX Financial Accounting Software will be an added advantage.
6.     Sound experience in Human Resources, administration and logistics management including procurement and fleet management. Experience in tendering and contract management.
7.      Experience of leading and managing a diverse team of senior staff including international staff.
8.     Experience in security management and working/living in insecure and sensitive environments. This includes, Knowledge of working in challenging and insecure environments.
9.     Experience in dealing with local authorities, national and international NGO’s /UN bodies
10. Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
11.   Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours with ability to prioritize tasks and meet deadlines.
12.  Proactive, stable and robust character and a good team player.
13.  Possess strong analytical and conceptual skills.
14. Proven management and leadership skills.

Knowledge and Experience
Core Competencies:
1.       Integrity
2.      Team player
3.      Strong organizational development skills
4.      Good negotiating skills
5.      Strong verbal and written communication skills
6.      Problem analysis skills
7.      Strong people management skills
8.      Conflict management skills
9.      Ability to coach subordinates

What do we offer
Cordaid Uganda exist of a small but highly motivated team of different nationalities. There are different learning opportunities and opportunities to grow within the organization. Cordaid in Uganda aims at growing her project portfolio. We are jointly building our team and ambitious to deliver good quality. Team members are flexible and willing to take up other tasks if necessary. In addition to the technical qualifications, we are looking forward to welcoming an equally enthusiastic new team member who wants to contribute to this objective.

An integrity check will be part recruitment procedure
Deadline for submission will be 01/11/2019
All potential candidates should send their applications and CVs strictly via Email to Jobs.Uganda@cordaid.org

Only shortlisted candidates will be contacted


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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