Several No Experience Customer Service Jobs - Universal Bankers - Absa Group (formerly Barclays Bank UK)

Job Title:       Universal Banker (Several No Experience Customer Service Jobs) Organization:  Absa Group Limited (formerly Barclays Bank...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Administration & Human Resource NGO Job Opportunities - Welthungerhilfe (WHH)


Organization: Welthungerhilfe (WHH)
Duty Station: Yumbe, Uganda

About US:
Welthungerhilfe (WHH), founded in 1962, is today one of the biggest non-governmental aid and development agencies in Germany. The objective of the program in Uganda is to improve livelihoods of the most vulnerable population in rural areas through interventions that increase their Food and Nutrition Security, improve sustainable access to WASH services and support the employability of youth through vocational and life skills training. We understand that livelihoods of the rural population in Uganda have improved in a sustainable way when people are able to meet their basic food needs, have access to clean drinking water and safe sanitation, live in a healthy environment and take up opportunities to earn and diversify a decent income.

In Uganda, Welthungerhilfe currently operates in the districts of Arua, Yumbe, Moroto, Nakapiripirit, Napak, Amudat, Fortportal, Katakwi, Amuria, Mukono, Wakiso and country office in Kampala.

About Project:
Welthungerhilfe is anticipating funding from BMZ to implement the project: “Cross-border strengthening of the resilience of South Sudanese refugees and their host and return communities in Uganda and South Sudan” in Yumbe district. 

Duration: The initial contract will be for 12 months with possibility of extension to 3 years
Vacancies in the Project: Welthungerhilfe is looking for dynamic and team oriented staff who can work independently and contribute to further improving the quality of the Project. The successful candidates will be based in the Welthungerhilfe – Yumbe Project Office in
Yumbe Town. The positions are to be filled by September 01, 2020.

Job Summary:  
·       Ensure a smooth and efficient running of office routines at the project Office
·       To manage Welthungerhilfe’s personnel administration and to provide respective services to internal customers

Key Duties and Responsibilities: 
Human Resources
·       Support employment recruitment and coordinate on-boarding of new positions
·       Prepare Welthungerhilfe standard employment contracts, Job descriptions for National personnel and for Consultants according to specifications in the service request
·       Support the process ensuring staff and their supervisors have set performance targets at the beginning of the year or beginning of one’s contract with clear KPIs
·       Management of personnel administration at Project Office (personnel files, pay roll and leave coordination
·       Support in the identification and analysis of staff development and capacity building through follow up of staff capacity needs from the employee dialogue and provide linkages to training opportunities
·       Ensure compliance of national law for HR issues
Office Management
·       Organize the office in the most efficient way in order to have a good work environment and an optimization of office spaces
·       Manage Front Desk and handle internal & external communication,
·       Coordination with various service providers for office utilities and services
·       Management of support staff (guards, maintenance staff and office assistants) working for the Project Office as well as casual workers
·       Act as IT focal point, to coordinate with IT department Kampala office to ensure proper IT functions within the office
·       Assist the Logistician in any communication with drivers
·       Report all security relevant issues and information to management
·       Coordination of the preparation of meetings, workshops, events, etc
·       Organization of transportation and accommodation for visitors from different countries (Head office, journalists, donors, Welthungerhilfe staff)


Qualifications, Skills and Experience:
Required:
·       Must hold a bachelor’s degree in Office Administration, Business Administration or Human Resource Management. An equivalent, from an accredited institution, is essential.
·       3 years of INGO working experience in a similar role
·       Computer literacy skills i.e. Proficient in use of MS Word and MS Excel
·       Excellent inter-personal, communication and training skills for a cross cultural work environment
Desired:
·       Proven previous experience in Managing performance is desired
·       Experience in IT related functions is an added advantage
·       Excellent interpersonal skills for a cross-cultural work environment

How to Apply:
All qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to uga.kampala.office@welthungerhilfe.de Files should be submitted in single email with standard file types like MS Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB.

Please indicate the position for which you are applying for in the subject line of your E-mail. Kindly note that only shortlisted applicants will be contacted. Welthungerhilfe is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.
Job applicant's privacy notice: All the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties outside of this purpose.

Deadline: 12th August 2020 at 5:00 pm

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Administration and Finance Assistant NGO Job Opportunities - Malteser International

Job Title:    Administration and Finance Assistant 

Organization: Malteser International

Duty Station: Uganda

 

About US:

Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 20 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and Disaster Risk Reduction.

 

Job Summary:  The Administration and Finance Assistant is responsible for the proper implementation of financial procedures, petty cash Management and record Keeping of Financial Documents.

 

Key Duties and Responsibilities:  

·        Responsible for the petty cash management and handle work advances at the field office including bookkeeping

·        Review and verify bills received for activities, goods, services and others directly related to the project/program and facilities (office, permanent staff residences) including utilities, maintenance, provision of standard supplies and equipment with support from the Logistic department

·        Responsible for all petty cash expenditures and replenishment requests when two-thirds of the money is spent

·        Maintains the finance filing system electronically and hard copies

·        Responsible for filling all financial documentation for cash and expense management for the duty station

·        Daily cash count protocols and weekly cash count protocols

·        Prepare ID cards and in charge of custody and issuance of MI visibility items to the staff

·        Ensure the maintenance of the office, manage and track all MI assets at the project location

·        Maintain stock of office consumables

·        Provide/facilitate admin support during workshops, meetings and trainings together with the respective project staff

·        Follow-up and manage all admin related contracts (Accommodation, transport, rent, security, garbage collection services) at the project location

·        Take minutes of the team meetings and keep records of the official communications

·        Any other duties as may be assigned

 


Qualifications, Skills and Experience:

·        The ideal candidate for the Malteser International Administration and Finance Assistant job must hold a University degree in Finance, Business Administration or related field

·        Two years of relevant experience with good understanding of donor and INGO procedures

·        Strong organizational skills

·        Computer literate with hands on MS Office programs, especially in MS Excel

·        A demonstrated ability to multi-task and process information into action as to not delay program activities

·        Should have a clear understanding of finance ethics and donor compliance

·        Fluency in English (written and spoken)

·        Knowledge of local and beneficiary languages (Runyankitara, Swahili, French) will be considered an advantage

·        Preferably a resident of SouthWest

 

How to Apply:

All candidates should apply online at the link below. Please kindly submit your application (CV, letter of motivation and copies of diplomas) preferably as one attachment.

 

Click Here

 

Deadline: 12th August 2020 by Midnight

 

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

 


 


EAC Jobs - Project Administrative Assistant - Lake Victoria Fisheries Organization (LVFO)

Job Title:   Project Administrative Assistant-G5

Organization: Lake Victoria Fisheries Organization (LVFO)

Duty Station: Jinja, Uganda

EAC Salary Grade: G5

Job Ref: LVFO/TRUEFISH /HR/2020/02 & LVFO/ E€OFISH /HR/2020/01

Project Title: TRUEFISH and E€OFISH Projects

Reports to: Programme Coordinator LVFO

 

About US:

Lake Victoria Fisheries Organization (LVFO) is an institution of the East African Community (EAC) charged with the management and development of fisheries and aquaculture. It was formed by a Convention in 1994 with major amendments in 2016. It is accommodated under Article 9.3  of EAC Treaty and registered as a regional fisheries management organization under the FAO UN Charter CAP 102. The overall objective of the LVFO is to promote sustainable management and development of the fisheries and aquaculture in order to contribute to food security and economic growth in the EAC region. LVFO has received funding from EU through FAO to implement the TRUEFISH project. The overall objective of the project is to contribute to the development of a competitive, gender equitable and sustainable commercial aquaculture sector in order to support economic development and sustainable management of natural resources in the Lake Victoria basin. The project will deliver three result areas which include BUSINESS (access to commercial networks), SKILLS (availability and quality of local skilled workers in aquaculture-related businesses) and SUSTAINABILITY (sustainable and bio-secure regional aquaculture production systems).

 

LVFO  has also received a grant from the European Union (EU) to implement the -Contribution of Sustainable Fisheries to the Blue Economy of the Eastern Africa, Southern Africa and the Indian Ocean Region – E€OFISH programme. The overall objective is to enhance equitable economic growth by promoting sustainable fisheries in the East African-South African-Indian Ocean (EASA-IO) region. The specific objective is to support sustainable management and development of fisheries, while addressing climate change resilience and enhancing marine biodiversity. The programme purpose is to support the implementation of fisheries management interventions on Lake Victoria

 

Key Duties and Responsibilities: 

·       Provide administrative services for the TRUEFISH/E€OFISH Programme.

·       Oversee the day to day smooth running of  the office.

·       Ensure the proper implementation and adherence to laws, rules and Regulations;

·       Assist in preparation and coordination of project meetings,workshops and seminers;

·       Take minutes of various programme  meetings;

·       Assist in providing support and guidance to project partners for efficient implementation of the TRUEFISH/E€OFISH Programme;

·       Devise efficient communication systems within and outside the programme;

·       Assist in coordinating Consultant activities together with the Technical advisors/ Development advisors;

·       Responsible for all records keeping and Data Management System in line with TRUEFISH’s/E€OFISH's records keeping rules;

·       Monitor the availability of accessories and stocks for project activities;

·       Monitor project staff leave days and updates the leave schedule;

·       Monitor travel schedules and coordinate travel logistics;

·       Initiate project procurement requirements based on the approved budget;

·       Prepare and submit technical and/or any other forms of specifications to the Procurement Unit for the office requirements;

·       Liase with the Procurement Unit to establish appropriate bid evaluation criteria and participate in the evaluation of bids as a representative of the User Department;

·       Responsible for Contract management once a contract is placed;

·       Undertake conformity assessment of supplied goods, services and works with the contract and reports any deviation from terms of contract to the procurement unit;

·       Prepare timely periodical reports of the project;

·       Facilitate preparation of a funds requisition to the donor;

·       Perform any other duty as assigned by the immediate supervisors.

 


Qualifications, Skills and Experience:

·       The ideal applicant must hold a Diploma with specialization in Administration or a related field (University degree will be an added advantage)

·       At least three (3) years’ professional experience in a comparable position

·       Practical knowledge of basic public procurement procedures is an added advantage

·       Fluent reading, writing and speaking abilities in English.

·       Specific experience in managing programmes/projects with European Union OR FAO funding within an international or regional organization, national government, or other public or private organization.

·       Very good working knowledge of ICT technologies (phone, fax, email, internet) and computer applications (MS Office)

·       Very good written and oral knowledge of English.

·       Politeness and helpfulness in dealing with visitors

·       Understanding of administration procedures

·       Evaluation of qualified candidates will include a competency-based interview and any other assessments deemed necessary.

·       All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

·       Relevant working experience in this regard refers to post education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience.

·       The Contract period is for four year (4) years, with a six (6) months’ probation, to be confirmed upon satisfactory performance. The above is a non-established position within the LVFO‘s organization structure

Remuneration:

An Indicative basic salary of USD 22,815 (G5 salary scale equivalent) per annum, plus other related entitlements e.g. a Housing allowance of USD 4,800 (per annum), and a Transport allowance of USD 1,800 (per annum)

Fringe Benefits

In addition, this post offers attractive fringe benefits including an installation allowance paid once, plus gratuity paid monthly, a personal medical Insurance, and personal accident insurance cover.

Eligibility

Eligibility is restricted to candidates from EAC/LVFO Partner States (The Republics of Burundi, Kenya, Uganda and the United Republic of Tanzania).

 

How to Apply:

All Interested candidates please apply online at the link below.

Click Here

 

All Interested candidates who meet the qualification and experience requirements for the above-mentioned positions are advised to submit their application letter, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three referees, and a copy of National Identity Card, or Passport online through this system by clicking the button labelled 

"Apply Now" .

Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to the email: support@lvfo.org

Applications should be submitted to the address below

Please note:

Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of their academic degrees and other professional Certificates; or fail to provide three referees will be disqualified.

Only qualified candidates will be contacted. All invitations for interviews will be done in writing.

 LVFO Staff Rules and Regulations precludes consideration of applicants above fifty-five (55) years of age

LVFO does not require candidates to pay money for the recruitment process.

The Executive Secretary

Lake Victoria Fisheries Organization (LVFO)                  

Busoga Square Plot No. 7B/E Bell Avenue                      

P. O. Box 1625, Jinja – Uganda.

Email: lvfo-sec@lvfo.org

 

Deadline: Thursday 3rd September 2020 at 17:00hrs

 

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline


No Experience O' Level Office Assistant Job Opportunities - Infectious Diseases Institute (IDI)


Job Title:   Office assistant
Organization: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
Vacancy Code: OA-X002
Reports to: Laboratory Manager

About US:
The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.

Job Summary:  The office assistant will be accountable for the routine cleaning of the Translational research laboratory (TRL) at IDI, transportation of samples and documents as required

Key Duties and Responsibilities: 
·       Clean the laboratory daily as required.
·       Receive and record samples in the laboratory reception book.
·       Deliver results to respective clinics or study teams as required.
·       Transport samples as required.
·       Carry out any other duties as assigned by the laboratory


Qualifications, Skills and Experience:
·       The ideal applicant must have  UCE/ O-level certificate
·       Fluent in oral and written English
·       Have basic computer skills
·       Follow all laboratory safety guidelines and the use of personal protective equipment
·       Ability to maintain confidentiality of patients, patient results and project operations
·       Ability to handle all equipment and supplies with care and in a cost-effective manner
·       Ability to work in a team environment
·        Good interpersonal skills

How to Apply:
All Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address . Email your application and CV to hr@idi.co.ug
Key Notes:
·       IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process.
·       Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority.
·       Make sure that your application letter, CV and certificates are attached as one document.
·       Indicate the Vacancy Code as the subject line of your email.
·       Please note that if you DO NOT indicate the vacancy code as instructed above, your application will not be considered.
·       Any form of canvassing will lead to automatic disqualification.
·       Only shortlisted candidates will be contacted
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main Campus
College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda

Deadline: 9th August 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Admin Certificate World Bank Jobs - Receptionist



Job Title:    Receptionist (Fresher Certificate Jobs)
Organization: World Bank Group (WBG)
Duty Station: Kampala, Uganda
Reports to: Senior Executive Assistant

About World Bank:
The World Bank is a vital source of financial and technical assistance to developing countries around the world. The World Bank provides low-interest loans, zero to low-interest credits, and grants to developing countries. These support a wide array of investments in such areas as education, health, public administration, infrastructure, financial and private sector development, agriculture, and environmental and natural resource management. Some of our projects are co-financed with governments, other multilateral institutions, commercial banks, export credit agencies, and private sector investors.

Job Summary:  The Receptionist will be required to provide professional reception and administrative support services to the country office. He/She will also be required to work on multiple concurrent tasks with constant interruption without losing concentration or attention to detail. (iii) deal with emergency situations in a calm, efficient and prompt manner; showing an excellent sense of initiative and discretion.

Key Duties and Responsibilities:  
·        Provide professional reception and administrative support services to the organization;
·        Work on multiple concurrent tasks with constant interruption without losing concentration or attention to detail;
·        Must be able to deal with emergency situations in a calm, efficient and prompt manner; showing an excellent sense of initiative and discretion;
·        Use a multi-line telephone, answering a high volume of telephone calls with courtesy, speed and accurately routing the calls;
·        In charge of receiving, communicating and screening visitors then directing them to their proper destination in a courteous and professional manner;
·        Providing general information regarding the Bank and responding to routine inquiries or complaints from clients and members of the public in line with Bank’s policies and management direction;
·        Relaying messages accurately orally, manually and by electronic mail;
·        Performing other office support functions, examples of which include receiving, sorting and ensuring distribution of incoming mail;
·        Coordinating monthly subscriptions of newspapers and journals to ensure validity;
·        Maintain Internal and external directories, circulating and updating of the visiting missions schedule weekly, recording and dispatch of pouch weekly. 


Qualifications, Skills and Experience: 
·        The applicant for the World Bank Group Receptionist job placement should hold a Certificate/Diploma in Secretarial studies, Administration or an equivalent;
·        At least two years’ experience in a busy diverse office environment.
·        Excellent command of written and spoken English;
·        Excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels;
·        Demonstrable team spirit and strong desire to actively contribute to the Bank’s objectives;
·        Willingness and ability to assist in any ad-hoc tasks that may come up;
·        Excellent word and data processing skills (Word, Excel, Outlook, etc.);

Competencies:
·        Deliver Results for Clients.  Responds to client requests in a timely manner.  Demonstrates positive attitude and responsiveness to client requests and understands the role and the larger organization.  Ability to execute tasks and complete requests in a consistent and timely manner. Collaborate Within Teams and Across Boundaries.  Works cooperatively and displays an open, helpful attitude toward others and approaches conflict as common problems to be solved.  Values the importance of others’ views and is aware of impact of work on larger World Bank Group.
·        Shows positive attitude; Shows interest in and helps to solve routine problems.  Considers own behavior in context of World Bank Group’s values and mission and adapts to changing circumstances.
·        Seeks opportunities to grow and further develop own capabilities.  Shows interest in knowledge, learning, and enhancing own skills.  Interacts positively with others for the exchange of information and ideas; receives and incorporates feedback from others.
·        Makes decisions appropriate to scope of job.  Seeks assistance and guidance from others where appropriate and uses own judgment to make timely and sound decisions.

NB: Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.

How to Apply:  
All suitably qualified and interested candidates who wish to join the World Bank in the aforementioned capacity are encouraged to send their applications Online by reviewing details at the web link below and clicking Apply Now on getting a broader insight of vacancy.


Deadline: 17th August 2020

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline



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