Consultancy Jobs - Terms of Reference for Annual Data Household Survey - Farm Africa Livestock for Livelihoods (UK Aid Direct) Project in Karamoja, Uganda

  Job Title:      Terms of Reference for Annual Data Household Survey Organisation:   Farm Africa Project Name: Livestock for Livelihoo...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

UN Administrative Officer (Travel and Protocol) Job Vacancies - United Nations World Food Programme (WFP)

 

Job Title:    Administrative Officer (Travel and Protocol)

Organization: United Nations World Food Programme (WFP)

Duty Station: Kampala, Uganda

Reports to: Head of Administration

Grade: NOA

 

About WFP:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Job Summary:  The Administrative Officer (Travel and Protocol) is the custodian of the grand vision of the scaling up of Cash-based transfer programming.  Responsible for maximizing the value brought by the IT digital solution by understanding business and end-user requirements and prioritizing the work to be done. The position aims for an IT digital solution which achieves the highest quality in terms of technical usability, user acceptability, and domain suitability.

 

Key Duties and Responsibilities:  

·        Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.

·        Plan and coordinate the yearly physical inventory, oversight of the physical count process and reconcile the data after the physical Count;

·        Plan and coordinate the disposal of the asset in junction with the GAS HQ team and UNHCR

·        Responsible for facilitating short term visa needs for incoming staff, interns, consultants, and other short-term visitors.

·        Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

·        Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel & Protocol management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

·        Responsible for negotiating and re-assessing UN privileges with Government Ministries, local authorities for optimal terms.

·        Analyze asset data and make data-driven decisions throughout the different phases of the asset lifecycle to improve the management of assets in all offices:

·        Oversee the Asset Management Processes making sure the utilization is within corporate rules and regulations. Enhance the knowledge on our  corporate GEMS Global Equipment Management System by providing on the job training to the CO and Field Staff;

·        Management of official travel – local and international – through coordination and negotiations with travel agency and airlines, management of Shipments, Travel Authorizations and other related documentation ensuring conformance to staff entitlements.

·        Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the  corporate Occupational Safety and Health Policy.

·        Review travel claims and supporting documentation for completeness, accuracy, validity, and conformity with WFP rules prior to approval and certification;

·        Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

·        Preparation of Duty Exemption Certificates for personal and household effects of arriving and departing staff and arranging clearance through Ministry of External Affairs, close co-ordination with the staff members and the clearing agent ensuring handing over of respective completed documents for timely clearance.

·        Guide and advice staff in both Country/Area/Field offices, and coordinateall travel related matters within the Mission and lead de-centralization of asset management

 


Qualifications, Skills and Experience:

·        The ideal candidate for the United Nations World Food Programme (WFP) Administrative Officer (Travel and Protocol) job vacancy must hold a bachelor’s degree from an accredited university or college in Business Administration/Public Administration, Logistics or other relevant field relating to Administration.

·        At least five years of progressive experience in administration, finance/accounting, travel and protocol or related field is required

·        Language: Fluency in oral and written english

 

Competencies:

·        Business Support Services & Reporting: Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.

·        Internal Controls & Risk Management for Administration and Engineering: Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.

·        Resource Management for Administration and Engineering: Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.

·        Specialised Knowledge in Administrative Services: Applies advanced theoretical understanding of administration best practice, concepts and principles and thorough knowledge of WFP standards, processes and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.

·        Customer Focus: Proactively monitors performance and delivers high quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.

 

How to Apply:

All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below

 

Click Here

 

Deadline: 4th February 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Fresher Administrative and Finance Officer Job Opportunities - Watoto Child Care Ministries



Job Title:    Administrative and Finance Officer (Fresher Jobs)

Organisation: Watoto Child Care Ministries

Duty Station:  Kampala, Uganda

 

About US:

Watoto Church Ministries and Community Care has experienced exponential growth in the past couple of years composed of multiple Celebration Centres (Campuses) and diverse Community care initiatives that include; Child Care, Community and Neighbourhood, Education and FM Radio amongst others. In all of this, Watoto remains a local church, committed to celebrating Christ and caring for community.

 

Job Summary:  Watoto Christian Hall is seeking to recruit an Administrative and Finance Officer to provide support to all facets of the Watoto Christian Halls to ensure efficiency, sustainability and accountability to all and from all stakeholders.

 

Key Duties and Responsibilities:  

·        To consolidate and prepare timely accurate financial reports in line with partner guidelines and policies and procedures for the director, partners & advisory council.

·        To liaise between One Hope and Watoto Ministries finance departments regarding funds

·        received and prepare or make presentations on Finance and Administration related matters in meetings.

·        To coordinate the management of all finance related documents, maintain records and

·        provide financial status updates to relevant stakeholders whenever required.

·        To review various financial budgeting and reporting documents to ensure they are in line with approved budget submitted to relevant stakeholders.

·        To review and disseminate updates in the Finance Policy Manual from the partners and key stakeholders to the department.

·        To ensure procurement payments are completed, documented and accounted for on the

·        church system and manage logistics for all events.

·        To ensure the student payments systems are efficient and aligned to collections targets.

·        To oversee office supplies and inventory by ensuring supplies to the office are managed and maintained.

·        To administer and reconcile petty cash and follow up on any implementation of audit

·        recommendations.

·        To follow-up and implement key actions agreed on issues affecting the finance and administration function.

 


Qualifications, Skills and Experience:

·        The applicant for the Watoto Administrative and Finance Officer job role should hold a bachelor’s degree in Commerce, Accounting and Finance or a related and relevant field.

·        Two years of experience with a proven track record in Accounting and Finance within a large, active and vibrant organisation.

·        Must have a high level of confidence, a positive attitude and a team player.

·        Must have a high degree of integrity and good work ethic.

·        Attention to detail to be able to scrutinize financial documents before decision making.

 

How to Apply:

All suitably qualified and interested candidates can apply by visiting our website;

Fill out the form that will be open and submit after all sections have been filled. Click Here

Submit your CV, academic and professional documents and a cell/pastor's recommendation letter to careers@watotochurch.com (Subject Line: Job Title - First Name, Last Name)

 

Deadline: 25th January 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

  

 

Fresher Agency Administrator Job Careers - Jubilee Insurance Company of Uganda Limited

 

Job Title:    Agency Administrator (Fresher Career Jobs)

Organization: Jubilee Insurance Company of Uganda Limited

Duty Station: Kampala, Uganda

 

About US:

Jubilee Insurance Ltd, was established as the first incorporated Insurance Company based in Mombasa in August 1937. We have since spread our wings and sphere of influence as the No. 1 Insurance Company in the region with offices in Kenya, Uganda, Tanzania, Burundi and Mauritius and are recognized as the largest Composite Insurer in East Africa with over 450,000 clients.

 


Qualifications, Skills and Experience:

 The applicants for the Jubilee Life Insurance Company of Uganda Agency Administrator job must hold relevant qualifications

 

How to Apply:

If you feel you’re a right candidate, send your applications to: recruitment@jubileeuganda.com

 

Deadline: 25th January 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

2 Supervisor Housekeeping Job Vacancies - Kolping Hotels

 

Job Title:    Supervisor Housekeeping (2 Job Vacancies)

Organisation: Kolping Hotels

Duty Station:  Uganda

Reports to: Hotel Manager

 

About UKS: 

The Uganda Kolping Society (UKS) is a Catholic Social Action Organisation which is part of the International Kolping Society (IKS), based in Cologne Germany and founded by Fr. Adolph Kolping. It is a worldwide network of Kolping families organised variably at Local, Regional and International levels. UKS was ratified by the International Convention held at Innsbruck as a National Organization in 1982. They run the Kolping Hotels and Kolping Microfinance (U) Ltd.

 

Key Duties and Responsibilities:  

·        Direct and supervise the efficient operation of the different services of housekeeping Department

·        Supervise the cleanness of the rooms and compound

·        Work hand in hand with other departments to ensure smooth running of the Hotel

·        Control and supervise the movement and quality of linen that is being issued to guests rooms

 


Qualifications, Skills and Experience:

·        The ideal candidate must hold a Diploma in Hotel and institutional Catering or its equivalent

·        Three years working experience in a reputable institution.

·        Well-developed managerial, interpersonal and public relations skills

·        Ability to Coach and motivate others

·        Capacity to meet tight deadlines with efficiency

·        Ability to work with minimum supervision

·        Age Limit: 24 - 40 years

 

How to Apply

Interested candidates should fill application forms to be got from any Kolping Hotels, or National Office in Hoima or could be downloaded online, Click Here. Copies of your academic certificates, a detailed CV, three referees (with written recommendations) one of whom should be a priest and a day time telephone contact, should be addressed to:

 

The Administrative Secretary,

Uganda Kolping Society,

P.O. Box 76 Hoima. Uganda

 

Email: info@kolpingug.org and wlucy@kolpingug.org

 

Deadline: Friday 19th February 2021 by 5:00pm.

 

NB: Only shortlisted applicants will be contacted for interviews.

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Pay Center Admin Job Opportunities - Jubilee Insurance Company of Uganda Limited

 

Job Title:    Pay Center Admin (Fresher Jobs)

Organization: Jubilee Insurance Company of Uganda Limited

Duty Station: Kampala, Uganda

 

About US:

Jubilee Insurance Ltd, was established as the first incorporated Insurance Company based in Mombasa in August 1937. We have since spread our wings and sphere of influence as the No. 1 Insurance Company in the region with offices in Kenya, Uganda, Tanzania, Burundi and Mauritius and are recognized as the largest Composite Insurer in East Africa with over 450,000 clients.

 


Qualifications, Skills and Experience:

 The applicants for the Jubilee Life Insurance Company of Uganda Pay Center Admin job must hold relevant qualifications

 

How to Apply:

If you feel you’re a right candidate, send your applications to: recruitment@jubileeuganda.com

 

Deadline: 25th January 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 


 

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