10 No Experience Swahili Personalized Internet Assessor US Company Job Opportunities - Lionbridge Technologies

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Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Regional Administration Manager Job Placement - Zoe Recruitment

Job Title:         Regional Administration Manager
Organisation: Zoe Recruitment
Duty Station:  Kampala, Uganda

About US:
Zoe Recruitment is an HR consultancy company that exists to contribute to the transformation of productivity and work ethic, by linking talent to business/organizations, and placing people right. At Zoe we believe this then forms the foundation for sustainable business and on a larger scale, economic growth.  They seek to recruit for a valuable client, a leader in the Coffee Industry with a Foundational arm.

Job Summary:  The Regional Administration Manager will be part of a three-person management team working alongside the Director and the Programs Manager. Reporting to the Board, the team is responsible for guiding the strategy of the foundation, stakeholder engagement, fundraising, and the implementation of projects in East Africa. The Administration Manager is directly responsible for all the Financial, Administrative and HR functions of the Foundation and will be tasked with implementing policies and procedures that support the good governance of the organization. The Regional Administration Manager for the foundation will be overseeing Uganda, Rwanda, Burundi.

Key Duties and Responsibilities: 
  • Design and implement internal controls and reporting standards for all activities of the Foundation.
  • Create standardized processes across all countries of activity.
  • Maintain and update all internal policies of the Foundation in respect to stakeholder engagement, human resources and environmental and social responsibilities.
  • Manage a team of accountants to oversee cash management and project accounting.
  • Manage the international finances of the Foundation.
  • Prepare management accounts and reports of the foundation’s activities on a monthly basis.
  • Support the Director in preparing material for Board meetings and present as required.
  • Manage the preparation and review of project reports (including financial reports) in accordance with donor commitments.
  • Organise and prepare statutory and project related audits as necessary for the four branches of the foundation.
  • Handle all communication regarding project reporting with institutional (non-commercial) donors.
  • Liaise with sister foundations as necessary.
  • Support in managing the communications and media strategy of the Foundation.
  • All other administrative and HR functions for the foundation as necessary.

Qualifications, Skills and Experience: 
  • The applicant must possess relevant qualifications in a related subject like Business Administration, Project Management, Finance & Accounting
  • Previous experience of rural development and small-scale agriculture
  • Three years of experience in a responsible financial management position, with knowledge of internal controls and financial processes
  • Three to five years of work experience in a senior administrative or planning role in a development organization, NGO, Foundation or company with a particular focus on rural development issues
  • Sound understanding of project life cycles, planning, budgeting, reporting and performance monitoring
  • Experience with, or ability to quickly implement the statutory obligations of the Foundation in each country of operation
  • Experience of planning and running external audits
  • Excellent written and verbal communication skills
  • Excellent meeting facilitation skills (including virtual meetings)
  • Ability to travel in the region to meet with staff and external stakeholders when needed
  • Experience with agribusiness supply chains or rural development
  • Skilled in decision making and working within a multi-cultural environment

How to Apply:
All suitably qualified and interested candidates should apply online by clicking on the title link below.

Deadline: 26th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

2 Admin Support Jobs - Program Support Assistants - World Vision International

Organisation: World Vision International
Duty Station: Uganda
Reports to: Grant Accountant

About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary: The Program Support Assistant will provide operational and logistical support to the Programme Office.

Key Duties and Responsibilities: 
Logistics and administration support
  • Tasked with screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.
  • Maintain a database of assets.
  • Managing a filing system for record control of key documents.
  • Provide logistical support and back-up to in the planning of meetings and workshops.
  • Ensure adequate stocks of key office materials are in place at all times.
  • Tasked with maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipments.
  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Ensure that office is kept tidy and clean.
Support to staff
  • Providing information and guide staff on administrative processes, procedures and requirements.
  • Facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis
  • Support staff on follow-up of internal communications and actions.
Support to meeting/fora
  • Compile calendar/s of key events.
  • Support planning of the events and meetings.
  • Follow up on meeting invitations through emails and phones as is appropriate
Guest logistics
  • Plan for guest logistics:
  • Transport
  • Accommodation
  • Scheduled meetings, entry and exit briefs, etc.
  • Handle check in and out of guests from hotels.
  • Support guests’ general needs like shopping, church service.
  • Planning for and managing logistics for regional meetings and other forums such as workshops and reflection/ learning events.
  • Following up with all staff on submission of their monthly reports.
  • Draft regional monthly report for PM’s review and submission to ROM within the stipulated timelines.
  • Following up with responsible staff on status implementation of key action points and decisions from the meetings/fora.

Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision Program Support Assistant job opportunity must hold a Bachelor’s Degree in Business/public administration and related fields.
  • Two to three years of experience providing administrative support in a busy office environment (Front desk, Procurement and stores, records management)
  • Knowledge in computer applications like MS Office and data base management
  • Effective communication and interpersonal skills.

How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.

Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 24th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

No Experience Customer Service Jobs - Accountability Officer - Catholic Relief Services (CRS)

Job Title:         Accountability Officer
Organization: Catholic Relief Services (CRS)
Duty Station: Uganda
Reports to: MEAL Manager

About US:
Catholic Relief Services (CRS) is an international non-profit organization which implements the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Summary:  The Accountability Officer is responsible for ensuring mechanisms are in place in CRS’ and Partners Programs to fulfill two key CRS commitments namely: HAP/CHS (Humanitarian Accountability Partnership/Core Humanitarian Standard) standards and good enough guide especially in regards to information sharing, beneficiaries’ participation, complaints and response mechanism, and accountability in monitoring and evaluation; and CRS’ Monitoring Evaluation Accountability and Learning Policies and Procedures.

Key Duties and Responsibilities: 
System Development
  • Develop systems and guidelines for CRS staff to consult with male and female beneficiaries to define indicators for response success.
  • Help CRS staff to document and respond to all community feedback received.
  • Work in close collaboration with programming and MEAL staff, review and refine accountability practices on a periodic basis and address any gaps or challenges that arise.
  • Establish systems that will ensure response protection and MEAL systems meet donor MEAL requirements.
  • Keenly track that all reporting requirements have been met by all responses/projects.
Build capacity of all staff and project participants as appropriate in MPP with special emphasis on accountability standards:
  • Ensure that CRS’ Beneficiary and Donor Accountability Policies and Procedures are widely available to all targeted personnel in a language that they understand
  • In coordination with Program Manager, and using CRS’ MPP, develop training and refresher modules that ensure that all participants have an in-depth understanding of Accountability and are equipped to apply it in their working lives.
  • Facilitate training for all required personnel using appropriate language, adult learning methodologies and materials.
  • Establish orientation curriculum on accountability for new staff in CRS.
  • Regularly assess effectiveness of Accountability policy trainings and incorporate findings into refresher training modules and improving trainings.
  • Develop and facilitate training that help all relevant staff to have an understanding of 2010 HAP standard and are equipped to apply it to their work.
  • Maintain records of training participation and submit to Emergency MEAL Program Manager as required.
  • Provide informed advice and guidance for personnel, bearing in mind the responsibility of all CRS staff to report suspected and actual breaches of Accountability.
Ensure all beneficiaries are aware of the key elements of CRS’ accountability policy and procedures and the expectations and standards required of CRS staff, especially 2010Humanitarian Accountability Partnership (HAP) Standard and how this should be applied within their roles.
  • Develop and adapt Accountability IEC materials from other countries in language that can be widely understood (including people with low levels of literacy) by CRS’ program participants in Bidibidi, Uganda.
  • In coordination with Emergency MEAL Manager and Project Managers, facilitate, or support others to facilitate, awareness sessions and promotion of Accountability in a way that can be widely understood by program participants
  • Regularly assess effectiveness of all information sharing efforts (including MPP awareness raising, beneficiary selection criteria, program decisions) and incorporate findings into revised approaches
  • Maintain records of Accountability awareness raising and promotion activities, including numbers of participants, and submit to Program Manager as required
  • Become familiar with the 2010 HAP Standard and its relevance to the work of CRS in Bidibidi, Uganda
  • Lead the development, and oversee the implementation, of a plan for CRS to deliver on its minimum accountability standards in emergencies. From the outset assist in putting in place minimum standards on: staff competency, including standard of behavior expected of CRS (and partner organization if appropriate), sharing information, participation, beneficiaries have informed consent before the program starts, who beneficiaries can contact if they wish to complain and apply lessons learned into program plans.
  • Steer the development of a plan to meet CRS’ global accountability commitments in Uganda.
  • Support program staff to apply HAP principles and standards to their work in the design, implementation, monitoring and evaluation of CRS’ projects in Bidibidi, Uganda.
  • Assist program staff in ensuring that the 2010 HAP standard is integrated into each stage of the program cycle.
Establish a sustainable Feedback/Complaints Response Mechanism (FRM) in each site which ensures all beneficiaries can make confidential complaints and be confident in response processes
  • In coordination with program staff and in consultation with program participants, design FRM that all beneficiaries can safely access. The FRM could be used to promote accountability to beneficiaries of CRS behavior against the CRS’ values as well as HAP standards
  • Monitor complaints received and response (follow up) processes through developing and maintaining a logging or tracking mechanism
  • Adapt and improve the FRM based on monitoring of its effectiveness
  • Remembering confidentiality, with the Program Managers, analyze patterns and trends in complaints to help CRS improve its programming
  • Support CRS’ work in Bidibidi Refugee Settlement by undertaking other tasks as appropriate and required

Qualifications, Skills and Experience:
  • The ideal candidate for the Catholic Relief Services (CRS) USAID Accountability Officer job opportunity should hold a Degree in business administration, social work, social sciences, humanities or other relevant discipline
  • Customer care or service past working experience is desirable
  • Relevant background experience working in compliance, accountability and feedback and complaints management is highly desirable
  • Communication skills in English and Arabic are required. Any additional language useful in the programming areas would be an advantage.
  • Understanding of Catholic Social Teaching concepts or willingness to learn.
  • Proven leadership skills and ability to build and motivate diverse and talented teams.
  • Cultural sensitivity, patience and flexibility.
  • Demonstrated personal accountability and drive to serve others.
  • Strong organizational, planning and time-management skills, detail-oriented
  • Information dissemination skills, ability to understand, explain and contextualize
  • Able to prioritize work, multi-task and meet deadlines.
  • Able to analyze problems and design solutions at strategic and functional levels.
  • Ability to work effectively under pressure
  • High integrity and willingness to conduct her/himself transparently

How to Apply:
All candidates should Email a cover letter and CV only to ug_recruitment@crs.org or drop your application at CRS Yumbe Office.

  • Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy and paste ACCOUNTABILITYOFFICERYUMBE. All applications that do not contain this exact subject line will be rejected and not read

Deadline: 4th July 2018 by 5:00PM

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Administrative Assistant NGO Job Careers - InterAid Uganda Limited (IAU)

Job Title:        Administrative Assistant
Organization: InterAid Uganda Limited (IAU)
Duty Station: Kampala, Uganda
Reports to: Administration Associate

About US:
InterAid Uganda Limited (IAU) is a non-governmental humanitarian national organization established in 1988, and duly registered with the NGO Board and NGO Forum. IAU is actively involved in programs geared towards the protection and improvement of lives of disadvantaged people living in urban and rural areas in Uganda and in the Great Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection, Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH), Environment and Disaster Management and good Management and Governance systems.

Job Summary:  The Administrative Assistant will coordinate the administrative, storage and stock control functions and ensure adherence to the stock management system with a view of increasing efficiency and minimizing costs.

Key Duties and Responsibilities: 
Strategic Direction
  • Manage/ oversee the receipt, storage, requisition of supplies and materials.
  • In charge of management and maintenance of all office premises
Process management.
  • Ensure that office premises and other office premises including medical hostel and Community Centre are clean and well maintained including the assets.
  • Ensure that stores are properly arranged for proper storage, maintenance and inspection.
  • Perform stock counts as and when required.
  • Maintain the stores in a clean and orderly condition.
  • Ensure that the stores are correctly locked.
  • Carry out the periodic stores reconciliations i.e. monthly, quarterly, semi – annual and annual in all stores.
  • Request for new stock to the stores whenever the store stock levels for store items so require.
  • Compile periodic reports and ensure timely submission to the Supervisor.
Records management.
  • Ensure the proper records management of all office equipment in all office premises.
  • Ensure that goods in stores are recorded properly and issued against authorized stores note.
  • Ensure that proper records are maintained in all stores.
Support to staff & other Managers: Provide supportive supervision to the office attendants
Risk Management
  • Control access to the store and ensure safe custody of all IAU stocks as per the set standards.
  • Ensure proper stock identification especially the hazardous materials.
  • Ensure proper lighting in the store is maintained.
Compliance: Ensure that stores policies and procedures are complied with and by all staff.

Qualifications, Skills and Experience:
  • The ideal candidate for the InterAid Uganda Limited (IAU) Administrative Assistant job opportunity should preferably hold a Bachelor’s Degree in Business Administration, Social Sciences, Development Studies, Logistics and Stores Management or any equivalent from a recognized institution
  • Professional training in stores management is added advantage.
  • At least two years of relevant experience in stores management, inventory control and record keeping
  • Knowledge of proper bookkeeping and inventory management
  • Excellent written and verbal communication skills
  • Competencies in data entry, analysis, and management
  • Keen attention to detail and ability to effectively manage time

How to Apply:
All suitably qualified and interested candidates should send their cover letters, updated CVs and photo copies of their professional qualifications including three referees via E-mail to both recruitment@interaiduganda.org and iaurecruitment@interaiduganda.org addressed to:

The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala Anjagala Road,
P.O. Box 737 Kampala, Uganda.

Deadline: 25th June 2018 by 5:00 PM

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

UN Human Resources / Admin Analyst Job Opportunity - United Nations Population Fund (UNFPA)

Job Title:      Human Resources/Admin Analyst
Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Reports to: International Operations Manager

About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every birth is safe, and every young person's potential is fulfilled. UNFPA expands the possibilities for women and young people to lead healthy and productive lives. Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.

Job Summary:  The Human Resources and Administrative Analyst ensures effective delivery of HR and Administrative services in the Uganda Country Office (CO). The HR and Administrative Analyst interprets and applies HR and Administrative policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR and Administrative issues. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-Integrated Field Support Presence / projects. S/he supervises clerical and support staff.  The HR and Administrative Analyst delivers quality services in HR, administration and finance to internal and external clients mastering all relevant rules, guidelines, processes and procedures.

Key Duties and Responsibilities: 
Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
  • Ensure full compliance of HR recording and reporting systems in line with UNFPA rules and regulations in coordination with senior management of the CO, UNFPA Headquarters and UNDP Country Office
  • Review policy changes from headquarters, and brief the senior management on the feasibility and appropriateness to local conditions
  • Implement an effective internal control mechanisms and proper functioning of the HR management system
  • Map CO HR business processes and elaborate on the content of internal Standard Operating Procedures in HR management
  • Provide advice and information on corporate strategies, changes in personnel rules, contractual modalities, entitlements and change management processes
  • Ensures an effective administrative system in country office focusing on  achievement of the following  results:
  • Adapts processes and procedures, anticipates and manages operational requirements of programme/ project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery.
  • Prepares and monitors the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Proposes procedures to improve internal controls and efficiency and respond to audit issues.
  • Implements corporate systems and applications in support of the management of management of assets, security, and human resource management and country office operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff.
  • Implement corporate systems to improve the procurement processes for the office and Integrated Field Support in procuring project equipment, supplies and services; recommends procurement decisions for management’s consideration. Contributes to the smooth running of the office by ensuring provision and maintenance of services and supplies following-up processes and ensure an up-to-date inventory and records of assets/file.
  • Reviews and prepares material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.
  • Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.
Provides support to human resources management focusing on achievement of the following results:
  • Organize and implement recruitment processes for staff, including drafting job description, provision of input to job classification process, preparation of vacancy announcement and advertisement, screening of candidates, participation in interview panel and preparation of its proceedings/minutes, and preparation of recommendations to senior management on each recruitment case
  • Prepare required recruitment submissions to the Compliance Review Board
  • In co-ordination with UNDP, determine the entitlements of national staff in accordance with UNFPA policies and procedures; prepare their contracts and related documents for the newly recruited staff (Fixed-Term and Service Contracts)
  • Create/Update positions in Atlas (UNFPA global HR system); link positions to COA and update COA information; set up vendor; perform the functions of Admin.HR/Position Administrator and Absence Processor in Atlas; follow up timely with finance staff on Global Payroll issues
  • Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas
  • Maintain and update the CO staffing table and the CO organizational chart
  • Maintain and update the personnel files with all required documentations
  • Maintain attendance and leave records
  • Follow up on all national staff contractual status and ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations
  • Ensure job descriptions for all posts are up-to-date, properly recorded and duly classified
  • Undertake visits to sub-offices to provide personnel service training and support supervision to establish and/or review systems and procedures for compliance with policies and procedures; and prepares reports and recommendations
  • Maintain and update roster of qualified candidates by skills/functional areas for long and short-term assignments
  • Prepare contracts for consultants, in consultation with related program staff and ensure all requirements and supporting documentation are on files, and captured in the consultants monitoring tool; liaise with the program staff on the implementation of and payment for the consultancy contracts and ensure evaluation reports are finalized in ATLAS at the end of the consultancy
  • Prepare routine correspondence and special reports as required on general administration or specialized tasks that may be of a confidential nature within the area of HR responsibility
  • Liaise with other UN resident agencies in the implementation of the UN caring for us policy
  • Liaise with CO security focal point and UN security advisor on issues related to staff security
Provides support to proper staff performance management and career development focusing on achievement of the following results:
  • Facilitate and monitor the performance appraisal processes and maintenance of the related documents on files
  • Monitor potential staff relations or personnel problem areas and keep senior management informed of situations and recommends courses of action
  • Provide on-going counselling on HR issues to all categories of staff
  • Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Participate in preparation of the office Training Plan and support staff in developing individual learning plans in consultation with the senior management and supervisors
  • Arrange and prepare induction/briefing material and provide briefing and orientation to the newly recruited staff on personnel and administrative procedures and requirements (payments, opening of bank accounts, and the like)
  • Organize training sessions on HR issues for all staff; advise and inform all staff on the correct application and interpretation of UNFPA personnel policies and procedures
  • Organize annual staff retreat
  • Synthesize and document lessons learnt and best practices in HR

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNFPA Human Resources/Admin Analyst job opportunity should hold a Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
  • Professional experience at the national or international level in providing Administrative/Finance and HR advisory services and/or managing staff and operational systems an advantage.
  • Previous experience in the usage of computers and office software packages (MS Word, PowerPoint, Excel, etc) and experience in handling of web based management systems and a good command in Atlas is an asset
  • Extensive knowledge and understanding of the UN system in general and especially UNFPA mandate, its policies and operations and current development topics and political issues in Uganda an added advantage.
  • Language: Excellent oral and written communications and editing skills in English; Fluency in national language of the duty station and Knowledge in other UN languages is an asset.

Functional Competencies:
Knowledge Management and Learning
  • Shares knowledge and experience and contributes to UNFPA practice areas
  • Develops deep understanding in HR Management
  • Promotes a learning environment in the office
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Ability to provide analytical inputs to strategic planning, results-based management and reporting
  • Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale
  • Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
  • Strong IT skills, knowledge of Atlas is required
  • Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change
Management and Leadership:
  • Focuses on impact and result for the client
  • Leads teams effectively and shows conflict resolution skills
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Responds positively to critical feedback
  • Solicits feedback from staff about the impact of his/her own behavior

N.B: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

How to Apply:
All interested applicants who wish to join the United Nations Population Fund (UNFPA) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Deadline: 28th June 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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