45 No Experience A' Level Field Representative Job Opportunities - Marketing Arina (U) Ltd

Job Title:     Field Representative (45 No Experience Job Opportunities) Organization:  Marketing Arina (U) Ltd Duty Station:  Kampala...

Showing posts with label Administration Jobs in Uganda. Show all posts
Showing posts with label Administration Jobs in Uganda. Show all posts

Entry Level Receptionist Administrative Assistant Dutch NGO Jobs - Cordaid

Organisation: Cordaid
Duty Station: Kampala, Uganda
Reports to: Finance and Administration Manager
Type of appointment: Temporarily for 6 months, with possibility to extension

About US:
Cordaid is a Dutch Catholic Non-profit Organization for Relief and Development Aid. We aim at a just and sustainable world for everybody. Where we share our Global Common Goods, where we make space for diversity and where we work together with everyone who shares our values, interests and a common purpose.

Job Summary:  The Receptionist Administrative Assistant will be responsible for receiving, registration of visitors, and performing routine administrative/financial functions

Key Duties and Responsibilities: 
Responsible for front desk customer services
  • Welcoming and registration of visitors
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Responsible for providing financial and administrative support
  • Petty Cash handling, posting the daily receipts, preparing deposits, verifying and reconciling transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements
  • Administrative responsibilities include file management, correspondence drafting, funding program support, and ensuring supplies to the office are managed and maintained
  • Administrative duties also include developing and maintaining administrative systems and performing clerical duties, such as word processing, scanning and photocopying.
  • Order front office supplies and keep inventory of stock
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor of Business Administration
  • At least two years of related work experience
  • Understanding of basic bookkeeping, accounts payable and receivable
  • Effective communication skills to work with (international) partners
  • Computer literate, including effective working skills of MS Word, Excel and e-mail
  • Ability to adapt to and learn new software

Core Competencies
  • Customer Focus
  • Able to work efficiently as a part of a team as well as independently
  • Able to work well under pressure and meet set deadlines
  • Good organizational, time management and prioritizing skills
  • Attention to detail in all areas of work
  • High level of personal integrity
  • Strong work ethic
  • Self-starter
  • Confident, consistent, decisive personality

How to Apply:
Please send your application letter and a CV that contains three referees in English with the position title in your subject line to Jobs.Uganda@cordaid.org

Deadline: 31st January 2019 by Midnight

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Customer Service Jobs - Hostess - The Lawns Restaurant

Job Title:    Hostess
Organization: The Lawns Wild Game and Barbecue Restaurant
Duty Station: Kampala, Uganda

About US:
The Lawns is one of the leading fine dining restaurant located in Kololo Kampala.

Qualifications, Skills and Experience: 
  • The applicant should have relevant qualifications
  • At least five years of related work experience

How to Apply:
All candidates should send their applications with updated CVs and certified true copies of your certificates and experience letters to:

The Lawns Restaurant,
Plot 3A, Lower Kololo Terrace, Kololo, Kampala

Email to: hr@thelawns.co.ug

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Country Operations and Administration Coordinator Non-profit Careers - American Refugee Committee (ARC) International

Organization: American Refugee Committee (ARC) International
Duty Station:  Kampala, Uganda
Reports to: Country Director

About US:
The American Refugee Committee (ARC) International is an International nonprofit, nonsectarian organization that provides humanitarian assistance and training to millions of beneficiaries around the world.

Job Summary:  The Country Operations and Administration Coordinator provides direct management and technical oversight, monitoring, as well as remote and in-person capacity building for all Operations and Supply Chain staff, throughout the full portfolio of ARC Uganda operations and programming - including Procurement, Fleet Warehousing, Security, Asset/Inventory Management, Administration, IT & Compliance/Legal aspects of the department. S/he will directly supervise Operations, Procurement and Logistics Leads at the national level. In addition, indirect supervision/ support for all field based Operations leads; and ensures that all related ARC policies and procedures are strictly adhered to for quality and accountability.

Qualifications, Skills and Experience: 
  • The ideal candidate for the American Refugee Committee (ARC) Country Operations and Administration Coordinator job must hold a Master’s degree in Operations Management, Business Administration, International Trade, Humanitarian Logistics or related.
  • At least five (5) years direct or similar experience, serving with development or relief agencies working in complex emergencies and/or development settings.
  • Knowledge of donors procurement and contractual policies (USGOV, UN, ECHO, DFID, and similar.
  • At least seven (7) years’ demonstrated experience in working with multi-donors (Including UN. US Government. ECHO, DFID etc), multi-site grants or projects in similar capacity.
  • Substantial experience in operations & Logistics. Contracts and country program administration & management.
  • At least 5 years' experience with NGOs or other development/aid agencies in supply chain management including procurement, transport and distribution, warehouse and stock management at a senior level.
  • Excellent interpersonal and team skills.
  • Background in policy formulation, process design, and quality management
  • High proficiency in both written and spoken English, and strong analytical, written and verbal skills.

How to Apply:
All qualified and interested candidates should send a one-page cover letter, updated CV (maximum four pages) and names, title and contacts of three professional referees, to include most current employer/supervisor - via email to UGjobs@arcrelief.org with the POSITION applied for clearly indicated in the subject line.

NB: Only applications received through the stated email address will be considered. Only shortlisted candidates will be contacted.

Deadline: 25th January 2019 by 5:00 pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Fresher Customer Service Jobs - Clients Services Officer - National Medical Stores (NMS)

Organization: National Medical Stores (NMS)
Duty Station: Entebbe, Uganda
Report to: Senior Clients Services Officer

About US:
National Medical Stores is an autonomous Corporation that was established by an Act of Parliament 1993. Our mandate is to procure, store and distribute medicines and other medical supplies to public health facilities in Uganda.

Job Summary:   The Clients Services Officer will achieve and maintain customer satisfaction by directing and controlling the processing and fulfillment of customer orders to their full satisfaction.

Key Duties and Responsibilities: 
  • Tasked with receiving customer orders and initiating order processing in line with set procedures
  • Assuring full customer order fulfillment in assigned service area and focus items
  • Follow up with internal stakeholders to ensure that service area requirements are fully met as hereunder:
  • Ensuring availability and adequacy of the procurement plans for agreed items
  • Ensuring that proper analysis of consumption is done for agreed items
  • Monitor and evaluate availability, accuracy and adequacy call offs for agreed items
  • Prepare monthly reports for service areas
  • To identify any risk(s) noted during the course of execution of your duties and formally report to your immediate supervisor
  • Suggest and advise SCSO on service improvements

Qualifications, Skills and Experience: 
  • The applicant for the National Medical Stores (NMS) Clients Services Officer job must hold a Diploma in Pharmacy
  • Member of Allied Health Professional Council
  • A minimum of two years of working experience in a busy pharmaceutical setting
  • Computer literacy skills i.e. proficiency in Ms word, Ms Excel and Power point

How to Apply:
All suitably qualified and interested candidates should send their application letters with updated CVs, copies of the academic documents/ transcripts, documents supporting your work experience, names and contact details of three professional referees addressed and delivered to the Head of Human Resource and Support Services, National Medical Stores (NMS), Plot 4-12, Nsamizi Road, P.O Box 16, Entebbe, Uganda.

Deadline: 25th January 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

UN Senior Administrative /Finance Assistant Job Careers - United Nations High Commissioner for Refugees (UNHCR)

Organisation: United Nations High Commissioner for Refugees (UNHCR)
Position No.: 10030527
Vacancy Notice No.: 004/2019
Duty Station: Mbarara, Uganda
Reports to: Head of Office 
Position Grade: GL5        

About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary: The Senior Administrative/Finance Assistant will provide administrative assistance to the immediate Head of the Office who is required to monitor the performance of the incumbent to ensure that routine services and activities within the administrative and finance domain are implemented. The Senior Admin/Finance Assistant will supervise the all the drivers. and provide regular guidance. S/he may liaise with local suppliers, banks and/or financial institutions on routine subject matters under the direction of the supervisor

Key Duties and Responsibilities:  
  • The incumbent processes entitlements, issues of contracts and maintains various personnel records and files
  • Supports the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews
  • Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned. Processing requests for visas, identity cards, driving licences and other personnel related documents Prepare travel authorization and assist in the submission of travel claims
  • The jobholder attends meetings on day today admin. Matters administers the movement of local staff members, their attendance, leave plan, overtime, etc. Assists in the preparation of inventory records of non expendable equipment for submission to Hqs and takes care of stationary order
  • Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day to day transactions and reports
  • Provides support in preparing financial vouchers and monthly account
  • Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
  • Assists in preparing admin. budget submission for entire year. maintains liaison with officials of local bank to obtain day to day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Performs any other duties as required

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Senior Administrative/Finance Assistant job placement should have completed secondary education with / or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
  • At least five years’ experience relevant to the function Computer skills (MS Office and People Soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
  • Knowledge in UNHCR Admin and financial rules, procedures and processes Knowledge and working experience of MSRP (Peoplesoft)
  • Applicant should have competed the UNHCR learning programmes or specific training relevant to functions of the position.
  • Knowledge of another relevant UN or local languages.

How to Apply:
All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Deadline: 17th January 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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