Human Resource Officer Jobs – Abacus Pharma Limited

Job Title:   Human Resource Officer  

Organisation: Abacus Pharma Limited

Duty Station:  Kampala, Uganda

Reports to: Group Human Resource Manager


About US:

Abacus Pharma Limited is the leading distributor and manufacturer of pharmaceutical products in the East Africa region, with its head quarter in Uganda. Abacus distributes a variety of pharmaceutical products that cover the therapeutic areas; Cardio-vascular drugs, Respiratory, Anti-infective, Dermatology, Metabolic disorder, Pain management, Gastro Instestinal, Vaccines, Fertility Drugs – IVF, Anti-malarial, Medical Consumables / Sundries, Surgical / Medical Equipment, Neuro-CNS and OTCs (over the counter drugs).


Job Summary:   The Human Resource Officer will provide comprehensive coordination and monitoring of all HR matters and providing clerical administrative support for dedicated areas of the business.


Key Duties and Responsibilities:

Recruitment and Selection    

  • Making sure that all staff recruitment request forms are signed by all relevant authorities and are put into the employee staff file.
  • Co-ordinating the interview process and where required participating in the selected interviews as a panel member as guided by the Group HR Manager.
  • Being actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process as guided by the Group HR Manager
  • Opening files for new employees and following up on completion of expected file requirements.
  • Preparing and issuing offer letters for new employees after reviewing by the Group HR Manager.

Employee Engagement and Development         

  • Developing training and development programs.
  • Assisting in performance management processes.
  • Supporting the management of disciplinary and grievance issues.
  • Managing salaries and benefit’s administration.
  • Conducting an effective and end-to-end Onboarding program for new hires and internal transfers and promotions.
  • Providing regular HR update emails to keep the organization informed of HR activities.
  • Maintaining confidentiality of staff records and individual conversations, sharing information with the Line Manager(s) as appropriate.
  • Sharing knowledge and experience informally and through formal knowledge sharing channels.

Data Management                                            

  • Capturing all bio data information of new employees into the ERP system.
  • Managing employee data in the applicable HRIS
  • Updating the ERP data daily with all employee file related changes.

HR Administration                                           

  • Managing employee welfare.
  • Supporting the development and implementation of HR initiatives and systems.
  • Monitoring the utilization and request for office stationery.
  • Updating the leave tracker.
  • Providing counselling on policies and procedures.
  • Taking minutes during meetings and disciplinary hearing sessions as guided by the Group HR Manager

Other Duties                                 

  • Ensure that any other duty assigned by Management is executed to Management expectations

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor of Human Resource Management or related field
  • Post graduate diploma in Human Resource Management is an added advantage.
  • Three years of working experience as a Human Resource Officer.
  • Knowledge of HR Functions and good understanding of the labor laws.
  • Previous exposure/experience in Pharma relations is an added advantage.
  • High level of administrative, and organizational skills
  • Record management knowledge
  • Working knowledge and experience of relevant HR issues
  • Good working knowledge of HR policies and practices
  • Excellent computer Skills
  • Interpersonal skills
  • Teamwork
  • Strong ethics and reliability
  • Quick Learner
  • Integrity
  • Result oriented


How to Apply:

All suitably qualified and interested candidates should apply by sending their CV and academic credentials to


Deadline: 22nd December 2023


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Date Posted 2023-12-11
Valid Through 2023-12-22
Employment Type FULL_TIME
Hiring Organization Abacus Pharma Limited
Job Location Kampala, Kampala, Kampala , 0256, Uganda