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Job Title:   Human Resource Officer  

Organisation: Abacus Pharma Limited

Duty Station:  Kampala, Uganda

Reports to: Group Human Resource Manager

About US:

Abacus Pharma Limited is the leading distributor and manufacturer of pharmaceutical products in the East Africa region, with its head quarter in Uganda. Abacus distributes a variety of pharmaceutical products that cover the therapeutic areas; Cardio-vascular drugs, Respiratory, Anti-infective, Dermatology, Metabolic disorder, Pain management, Gastro Instestinal, Vaccines, Fertility Drugs – IVF, Anti-malarial, Medical Consumables / Sundries, Surgical / Medical Equipment, Neuro-CNS and OTCs (over the counter drugs).

Job Summary:   The Human Resource Officer will provide comprehensive coordination and monitoring of all HR matters and providing clerical administrative support for dedicated areas of the business.

Key Duties and Responsibilities:

Recruitment and Selection    

• Making sure that all staff recruitment request forms are signed by all relevant authorities and are put into the employee staff file.
• Co-ordinating the interview process and where required participating in the selected interviews as a panel member as guided by the Group HR Manager.
• Being actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process as guided by the Group HR Manager
• Opening files for new employees and following up on completion of expected file requirements.
• Preparing and issuing offer letters for new employees after reviewing by the Group HR Manager.

Employee Engagement and Development         

• Developing training and development programs.
• Assisting in performance management processes.
• Supporting the management of disciplinary and grievance issues.
• Managing salaries and benefit’s administration.
• Conducting an effective and end-to-end Onboarding program for new hires and internal transfers and promotions.
• Providing regular HR update emails to keep the organization informed of HR activities.
• Maintaining confidentiality of staff records and individual conversations, sharing information with the Line Manager(s) as appropriate.
• Sharing knowledge and experience informally and through formal knowledge sharing channels.

Data Management                                            

• Capturing all bio data information of new employees into the ERP system.
• Managing employee data in the applicable HRIS
• Updating the ERP data daily with all employee file related changes.

HR Administration                                           

• Managing employee welfare.
• Supporting the development and implementation of HR initiatives and systems.
• Monitoring the utilization and request for office stationery.
• Updating the leave tracker.
• Providing counselling on policies and procedures.
• Taking minutes during meetings and disciplinary hearing sessions as guided by the Group HR Manager

Other Duties                                 

• Ensure that any other duty assigned by Management is executed to Management expectations

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor of Human Resource Management or related field
• Post graduate diploma in Human Resource Management is an added advantage.
• Three years of working experience as a Human Resource Officer.
• Knowledge of HR Functions and good understanding of the labor laws.
• Previous exposure/experience in Pharma relations is an added advantage.
• High level of administrative, and organizational skills
• Record management knowledge
• Working knowledge and experience of relevant HR issues
• Good working knowledge of HR policies and practices
• Excellent computer Skills
• Interpersonal skills
• Teamwork
• Strong ethics and reliability
• Quick Learner
• Integrity
• Result oriented

How to Apply:

All suitably qualified and interested candidates should apply by sending their CV and academic credentials to aplug.career@abacuspharma.com

Deadline: 22^nd December 2023

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