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Finance and Admin Intern NGO Jobs – Restless Development
Job Title: Finance and Admin Intern
Organisation: Restless Development
Duty Station: Kampala, Uganda
Reports to: Finance and Admin Coordinator
Stipend: UGX 400,000 (Monthly)
Preferred start date: 19th June 2023
Length of contract: 6 Months
About Restless Development:
Restless Development is a global non-profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most – We also run the Youth Collective – a growing network of over 4000 local youth civil society groups and organisations in 185 countries. We are committed to creating an agency that walks the talk on power shifting, using the power shifting checklist, both internally and externally.
Our approach to safeguarding
Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding Policy.
Job Summary: The Finance and Admin Intern will play a vital role in supporting the finance and administrative functions of the organisation as well as contributing to the overall success of the organization.
Key Duties and Responsibilities:
Procurement Management
- Supported by the respective recruiting managers and working with the Finance Team.
- Ensuring procurement requests are delivered in a timely manner while complying with Restless Development purchasing systems.
- Secure best value for money and service benefits on all procurement requests
- Ensure effective performance of the procurement function country wide with support of the FAC
- Occasionally support in preparing documents ahead of procurement meetings.
- Prepare expense request for required payments from time to time in addition to brief concepts to justify request to be made
- Support in management of Restless Development workshops/Boot camps
- Support management of stock of office supplies reconciliation as well as vehicle/motorcycle efficiency reports
- Assist in general duties assigned, scanning, photocopying, filing and other routine duties.
- Ensure all necessary paperwork are attached to payment vouchers
- Receive stationery and other small assets from suppliers and fill in GRN. Ensure all relevant support documents are attached to payments
Finance and Admin
- Receive requests from staff and summarise them on cheque/Online form
- Ensure requests are authorised and fully supported prior to making payments
- Make payments and cash advances, receive accountabilities and issue receipts for floats refunds
- Daily update of the cashbook ensuring payments and receipts are entered accurately and correctly
- Make requests for monthly staff airtime and distribute accordingly by 1st of every month
- Stamp paid finance documents (Invoices and all support documents) and file the vouchers appropriately
- Support the FAC to duly update the finance force CSVs for journals, cash, and bank
- Support FAC to ensure float register is duly updated on a daily basis
- Assist the FAC to ensure sufficient funds are available to support programme operations.
- Ensure documents are properly filed and proper labelling of all finance files.
- Support the FAC during report preparation and audits by retrieving and scanning vouchers and support documents
Others duties as required
- Other roles and responsibilities that may be required from time to time
Qualifications, Skills and Experience:
Skills and experience
Essential
- Diploma or Bachelor’s Degree in Finance and Accounts or any other related discipline.
Desirable
- Strong attention to detail and ability to work with numbers accurately.
- Basic knowledge of finance and accounting principles.
What we do for you
- Remuneration: We are proud to commit to a transparent global salary scale, ensuring a fair and comparable system of pay across all global locations. In addition to salary, we offer pension contributions and other benefits in accordance with the local Hub.
- Values and Culture: At Restless Development, we’re proud that the strength and integrity of our Values has been recognised by staff, young people, donors and others who we work with. Beyond this, we have a culture of recognising and celebrating both our Values and our global achievements with monthly Values Champions and an annual Values Day.
- Work-life Balance: It goes without saying that we work hard at Restless Development. We also recognise the importance of helping staff to maintain a positive work-life balance by offering:
- 12 days’ annual leave (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).
- Birthday Leave
- Access to flexible working.
- Generous study leave, maternity, paternity or adoption leave, and other leave allowances.
- Professional Development: Restless Development is proud to be an employer who recognises potential and invests in the development of its staff. We are committed to the professional development of our staff through:
- Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.
- Regular performance management.
- Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.
- Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and socialise.
- Travel and Medical Insurance: When travelling abroad with work, all staff will be covered by Restless Development’s travel and medical insurance.
How to Apply:
All candidates should submit their updated CVs and a cover letter that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (using no more than 750 words) at the link below.
Deadline: 8th June 2023
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