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Job Title:    HR Assistant

Organization:  United Nations World Health Organization (WHO)

Duty Station:  Kampala, Uganda

About US:

The World Health Organisation (WHO) is the directing and coordinating authority for health within the United Nations system.  WHO is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.

Job Summary:  The HR Assistant will perform a range of HR tasks and support accurate implementation of WHO policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services at the WCO, there is need for an additional HR Assistant

Reporting to HR and the Operations Officer, the incumbent will work closely with Management, to perform a cross-section of all HR related aspects within the jurisdiction of the area office. These will include provision of HR administrative Services, guidance and advice on HR issues, initiation of Human Resources related transaction in GSM (position classifications, recruitments, appointments and change in status actions, use of Manager and Employee Self Service, conduct briefing on HR issues) to both managers and staff members to perform GSM transactions in accordance with WHO rules, regulations and policies.

Job Summary: The Human Resources Assistant reports to the NPO/Operations Officer, and perform the following duties

He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas:

• Initiate position actions (Position classification and reclassification actions).
• Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module.
• Contract Management (appointments, extension of appointments, separation actions) changes in status actions.
• Advise on possible reasons of HRAP rejections.
• Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements).
• Provide support to Staff in the use of the staff self-service module (GSM end-users).

Monitoring and reporting of HR Actions:

• Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff.
• He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated at the RSU level.
• Leave Administration.
• The incumbent will serve as back up to the team members in similar or different positions within the CSU.

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Qualifications, Skills and Experience:

• The applicant for the United Nations World Health Organization (WHO) HR Assistant job should have completed secondary school. Knowledge of general administrative and HR Policy theory and procedures. A bachelor’s degree and training in UN/HR systems is an advantage.
• Proven skills in drafting and editing required.
• At least five years of progressive experience in Human Resources management/ support 3 with sound knowledge of HR rules, regulation, procedures, and practices as related to the work.
• Experience in other areas such as data management, HR systems, employee engagement and HR support in emergencies would be an asset.
• Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.
• Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; e-mail and scheduling software to improve communications both internally and externally; Oracle/GSM for administrative matters.

Competencies: Generic

• Communicating in a credible and effective way
• Producing results
• Fosters integration and teamwork
• Moving forward in a changing environment

Functional Knowledge and Skills: –

• Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self-study or in-house training.
• Knowledge of WHO rules regulations, policies and practices would be an asset.

How to Apply:

All candidates are encouraged to apply online through the World Health Organization career portal at the link below.

Click Here

Deadline: 4^th May 2023

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