UN Jobs – Human Resource Assistant – United Nations Development Programme (UNDP)

Job Title:  Human Resource Assistant

Organisation: United Nations Development Programme (UNDP)

Duty Station:  Kampala, Uganda


About US:

The United Nations Development Programme (UNDP) is the United Nation’s global development network. UNDP advocates for change and connects countries to knowledge, experience and resources to help people build a better life. The UNDP provides expert advice, training, grant support to developing countries including Uganda with increasing emphasis on assistance to the least developed countries.


Job Summary: Under the direct supervision of the Human Resource Analyst responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff, NPSA and Service Contract Holders.


The HR Assistant works in close collaboration with operations unit and programme personnel in the UNDP Uganda Country Office (CO) to exchange information and ensure consistent service delivery. The HR Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.


Key Duties and Responsibilities:

Support in implementing and coordinating the recruitment processes:

  • Support with posting vacancy announcements and candidate screening;
  • Provide logistical support to recruitment processes;
  • Provide regular recruitment status reports;
  • Draft recruitment correspondence as applicable and when requested;

Provide HR administrative and logistical services to CO and region in full compliance with UNDP rules, regulations, and HR policies and guidelines:

  • Monitor compliance with the performance appraisal review in the office and staff learning and development;
  • Assist in organizing training and information sessions, orientations and consultations for the CO;
  • Facilitate the preparation and consolidation of Office learning plan and individual learning plans in consultation with the learning committee;
  • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements.
  • Facilitate responses to audit findings and recommendations.
  • Facilitate staff separation process.
  • Provide regular recruitment status reports.
  • Draft recruitment correspondence as applicable and when requested.

Maintain data in relation to HR in full compliance with UNDP rules, regulations, and HR policies and guidelines

  • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
  • Coordinate the completion and accuracy of monthly personnel validation process;
  • Generate a variety of standard and non-standard statistical and other reports from various databases;

Facilitate knowledge building and knowledge sharing globally

  • Organize training and information sessions, orientations and consultations for staff;
  • Provide a synthesis of lessons learnt and best practices in HR administration;
  • Liaise with HR RO in HR administration and staffing to disseminate information on a variety of HR matters.


Key Performance Indicators

  • Timely and accurate HR administration
  • Timely and accurate organization of recruitments
  • Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues
  • Timely administrative service delivery to the CO
  • Up-to-date and secure databases, files and records

(adsbygoogle = window.adsbygoogle || []).push({});

Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor degree or equivalent in Human Resources or International Business or related field.
  • Candidate must be a national or legal resident of the country of assignment.
  • At least three years of experience in Human Resources experience.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management systems.
  • Human resources
  • English, Level: Fluent, Required
  • Age 27 – 80 years


Competencies and values

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Strong knowledge of HR administration, processes and policies;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to handle information of a confidential nature;
  • Ability to provide inputs to business processes re-engineering, implementation of new systems;
  • Good quantitative skills; ability to produce reports;
  • Strong IT skills.


How to Apply:

All suitably qualified and interested applicants should apply online at the link below.


Click Here


Deadline: 5th December 2022


For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs