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Job Title:   Senior Procurement Officer, Innovation and Digitalization

Organisation: Watoto Church Ministries

Duty Station:  Kampala, Uganda

About US:

Watoto Church Ministries and Community Care has experienced exponential growth in the past couple of years composed of multiple Celebration Centres (Campuses) and diverse Community care initiatives that include; Child Care, Community and Neighbourhood, Education and FM Radio amongst others. In all of this, Watoto remains a local church, committed to celebrating Christ and caring for community.

Job Summary: The Senior Procurement Officer, Innovation and Digitalization will spearhead and manage the decentralization strategy and digitalization of the procurement function in the key aspects i.e. e-procurement system, ERR procurement portal and e-Document Management system in Watoto Ministries.

Key Duties and Responsibilities:

Innovation and Digitalization

• Manage the e-market including on-line prequalification of service providers and ensure value for money for Watoto procurements.
• Develop, maintain, and update e-Annual Master Procurement Plan developed on Campus based procurement plans.
• Manage the Procurement Portal.
• Determine procurement performance indicators and milestones to be used in the monitoring and assessing progress in the implementation of the Annual Master Procurement Plan.
• Ensure that the market structure and commodity variances are continuously monitored and verified with appropriate stake holders.
• Ensure that campuses undertake procurement planning using e-Procurement system
• Undertake procurement research to identify procurement solutions that foster creativity and innovation.
• Support decentralisation of the procurement function in Watoto Ministries.

Procurement processes

• Participate in the department budget planning process and develop quarterly e-procurement work plans.
• Ensure compliance to the standard operating procedures, procurement, and disposal policy.
• Ensure that all procurement operations are carried out in accordance with the procurement plan as approved by the Church Council.
• Design and implement an electronic document management system.
• Manage migration of data (files, forms, contracts etc) from manual processes to the electronic format.
• Manage the e-prequalification of services providers, on-line and reverse bidding process in the e-procurement system.
• Support and consolidate the development of Campus-based e-procurement plans into the Annual Master Procurement Plan.
• Build capacity of the Campuses in management of procurement activities at decentralised level.
• Undertake compliance checks and monitor implementation of the e-Procurement plans at campus level.
• Assist senior and line management by providing expert guidance to understand and implement e-procurement system.
• Co-ordinate activities with the other departments in the procurement and disposal process, especially in the preparation of Terms of Reference & Specifications.
• Continually source for cost-effective supplies, works and services.
• Co-ordinate arrangements for the negotiation process where necessary and post monthly savings.
• Maintain an e-database for monitoring performance of all service providers and manage supplier relationships.
• Ensure proper record keeping using e-document management system.

Human resource management and development

• Ensure new staff in the department are properly oriented and performance standards well explained.
• Ensure that staff under your supervision have clear performance standards and are appraised as per the Human Resource Policy.
• Train, coach, and mentor staff under your supervision in the department and campuses to deliver high performance.

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Qualifications, Skills and Experience:

• A minimum of a Bachelor’s Degree in Procurement, Business Administration, Economics or a relevant discipline.
• Membership of a professional body.
• A minimum of three years’ working experience in a reputable organization.
• Computer literacy in Microsoft applications and database management.
• Management Information systems.
• Must be willing to live up to organisational values, confident and
• Should possess the ability to write and present analytical and informative reports.
• Should be a good communicator, must have a high level of integrity, confidentiality, trust, good work ethics and sound judgement.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 19^th October 2022

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