Finance Associate NGO Jobs – Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

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Job Title:   Finance Associate

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station:  Kampala, Uganda

 

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

 

Job Summary: The Finance Associate will mainly conduct accounting and financial transactions and prepare the report as per the Finance Policy and Standard Operating Procedures of Baylor Uganda.

 

Key Duties and Responsibilities:

Budget Monitoring Support

  • Review and reconcile detailed grants listings with approved work plans and budgets.
  • Monitor the budget monitoring module of the budget holders and guide them in minimizing variances.
  • Review & reconcile on a bi-monthly basis a transaction listing of project expenses per donor with each budget holder and ensure correct cost allocations.
  • Conduct a weekly review of staff advances, liquidate all accountabilities submitted and advise the supervisor on the long-overdue balances for follow up in line with the Baylor-Uganda financial policy.

Accounting Payments & Transactions

  • Timely invoicing for all due income, especially for cost reimbursable.
  • Review incoming project requisitions and supporting documents to ensure compliance with all donor requirements and proper cost allocation as per approved budgets
  • Review and process payment vouchers and cheques relating to supplier’s invoices for goods supplied and services rendered
  • Process program advances to staff for program activities as per the approved budget to support funds requests from donors in line with the Baylor-Uganda financial policy
  • Act as an agent to bank accounts.
  • Monitor all bank transactions for compliance with the Financial Control procedures.

Preparation of Annual Financial Forecasts

  • Support the Financial Analyst in preparing quarterly management reports
  • Prepare and link the annual activity work plan for the annual budget
  • Draft quarterly expenditure proposals for the finance Manager

Reporting

  • Prepare Budget-Expenditure- Analysis reports for the different Budget Holders to minimize likely under/overspends.
  • Prepare accurate & complete donor periodic financial reports based on donor funding reporting requirements.
  • Prepare a consolidated forex fluctuation analysis for all foreign denominated projects for Management’ review and decision making.
  • Prepare monthly bank reconciliation statements

Accounts Record Keeping

  • Track and update the receivables schedule every month.
  • Maintain a proper filing & storage system of receipts, payment vouchers and other financial related documents


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Qualifications, Skills and Experience:

  • The applicant must hold a Bachelors (Honours) degree in Commerce, Finance or Accounting.
  • A minimum of Level 2 of professional qualification, e.g. (ACCA, CPA) is an advantage
  • At least four years of related work experience

 

How to Apply:

All suitably qualified and interested applicants should apply online at the link below

 

Click Here

 

Note: Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

 

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

 

Deadline: 30th October 2022

 

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