Human Resources Administrator Jobs – EnviroServ Uganda Ltd.

Job Title:   Human Resources Administrator

Organisation: EnviroServ Uganda Ltd.

Duty Station:  Kampala, Uganda

Reports to: Human Resources Manager

Position Ref No: EUL/SS/03

 

About US:

EnviroServ Uganda Ltd. offers cost-effective solutions to complex hazardous and non-hazardous waste and chemical pollution problems. We raise the standards in environmental stewardship and provide peace of mind.

 

Job Summary: The Human Resources Administrator will provide a comprehensive Human Resources (HR) support service across the HR value chain in line with business strategic objectives, in compliance to HR related legislation, HR policies and procedures.

 

Key Duties and Responsibilities:  

HR and payroll administration:

  • Assist employees with resolving day-to-day HR, Payroll, benefit related queries
  • Issue standardised reference or undertaking letters for the staff as requested;
  • Keep updated employee files.
  • As advised, prepare and scan provided documents and file original copies;
  • Ensure confidentiality of departmental information all times; and,
  • Provide any other support as may be required by the department or as advised by the supervisor.
  • Facilitate on-time monthly payroll input
  • Ensure that approved organograms are in place and up to date
  • Ensure that each approved job has a role profile

Recruitment:

  • Advertise vacant positions internally and externally.
  • Manage applications and response handling
  • Assist selection panels in shortlisting and selection.
  • Arrange interviews.
  • Preparing interview packages
  • Assist in candidate checks and verification
  • Organise pre-employment, periodic and exit medical examinations.
  • Send out regrets to unsuccessful candidates.
  • Facilitate the completion and approval of related paperwork in the case of appointments, transfers and promotions
  • Document control and filling of various related documents
  • Help in retrieving documents as requested;
  • Receive, sort and dispatch mail that comes to the department; and,
  • Update track tools on a daily basis.

Performance Management:

  • Ensure that all employees have valid Performance Contracts and Personal Development Plans.
  • File all job descriptions, objectives and appraisal documents for all staff as provided by the supervisor;
  • Work with the HR to arrange induction trainings for all new staff;
  • Work with the HR in charge of performance management to arrange induction trainings for all new staff;
  • Facilitate the Incorporation and Induction process for new hires
  • Run the corporate Induction program for new hires

Training and Development:

  • Assist with arranging training courses and attendance as required
  • Assist in the coordination and implementation of Learnership programs

Employee Relations

  • Liaise with the HR manager on all IR related matters
  • Facilitate the management of poor performance, discipline, ill-health and disability issues
  • Make appropriate arrangements for disciplinary and grievance hearings and keep proper records
  • Ensure a cordial relationship between the company and employees
  • Assist in managing workplace conflict

Employee Wellness:

  • Co-ordinate Employee Assistance Program events and interventions

Monthly Reporting:

  • Produce monthly and/ ad hoc reports on HR related activities
  • Other:
  • Filling and related ad-hoc administration.
  • Assist with on-boarding of new employees.
  • Assist with exit management process.




Qualifications, Skills and Experience:

  • The applicant must hold a related Human Resources degree/ diploma
  • Five years of related work experience
  • Knowledge of Labour laws of Uganda
  • Advanced computer literacy in Excel, Word and PowerPoint.

 

How to Apply:

Please cite ‘’position reference’’ in your application. (check top of this advert)

Applicants are required to submit a detailed curriculum vitae and motivational letter to recruitment@enviroserv.co.ug

 

NB: To be considered for this vacancy, applicants are required to meet the minimum inherent requirements of the position as advertised.

 

Deadline: 20th September 2022

 

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