Fresher Finance Assistant Jobs – Makerere University Joint AIDS Program (MJAP)

Job Title:  Finance Assistant

Organisation: Makerere University Joint AIDS Program (MJAP)

Duty Station: Kampala, Uganda

Reports to: Finance and Operations Manager (FOM)


About US:

Makerere University Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.


Job Summary:  The Finance Assistant will process, avail, organize and account for all payments according to the MJAP and funder’s financial guidelines


Key Duties and Responsibilities:

  • Receive all delivery notes and invoices for goods purchased and check approval for payment.
  • Prepare payment vouchers for approved transactions, raise checks for review by the FOM and approval by the Executive Director, and advise the head of department on further action to complete the transactions.
  • Check the system and reconcile accounts for previous payments to ensure no duplicated payments are made.
  • Prepare cheques requisition for payment and submission to the Accountant
  • Receive all signed documents and cheques and contact suppliers to collect their payments.
  • Follow up with the clients whose cheques have not been presented to the bank for payment after one month’s period.
  • Process the transaction on the accounting system to create a record thereof on the system.
  • Record and file all documents of payments made to ensure easy retrieval thereof when required and to maintain an accurate record of transactions
  • Accurately maintain files and undertake archiving.
  • Process all bank transactions, pay as approved to the payees, and collect all supportive documents
  • Funds for transfer and the relevant documents/Cheques are reviewed for accuracy and approvals and delivered on time.
  • Cheques & transfers are prepared and submitted for signature by FOM and the ED
  • Process approved petty cash transactions on the system to establish a correct record thereof
  • Cash balances received from program advances and banked in the respective bank accounts.
  • Acting as the agent to all the Bank accounts by cashing and depositing cash and cheques
  • Jointly with the Accounts Officer and other budget holders prepare monthly cash projections
  • Support to the internal review, Audit and reporting process

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Accounting or comparable certifications/qualifications
  • Extensive computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access
  • High level of Accuracy
  • Good interpersonal skills, analytical skills, communication skills and organizational skills
  • A high level of integrity
  • Organized with good time management and the ability to multitask
  • Able to work on own initiative
  • Ability to meet deadline of financial timelines


How to Apply:

All suitably qualified and interested candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP)


NB: The Application letter, CV and certificates be attached as one document; and should not exceed 5 MB.


Deadline: 1st August 2022


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