Procurement Manager NGO Jobs – Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Job Title:  Procurement Manager

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station:  Kampala, Uganda


About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.


Job Summary:  To manage the entire Baylor Uganda Procurement cycle in a cost effective and efficient manner, ensuring timely and quality delivery of goods, works, and services in line with Baylor Uganda Procurement and Disposal Manual, PPDA and internationally accepted procurement best practices.


Key Duties and Responsibilities:

Procurement Planning

  • Review, update and implement the Baylor Uganda Procurement and Disposal Policy and standard guidelines.
  • Oversee development and consolidation, and monitoring of an organizational-wide annual Procurement plan, and ensuring that it is presented for approval every financial year.

Bidding and Tenders Management

  • Manage the solicitation, receipt and evaluation of bids/tenders for all procurements and disposal requests.
  • Develop Requests for Proposals/Quotations, evaluation methodology and criteria and professionally contribute during the evaluation meetings
  • Submit the final evaluation report and minutes to the Contracts Committee for approval.

Procurement Management

  • Supervise a team of Procurement professionals including setting up annual and periodic objectives and undertaking annual performance appraisal
  • Utilize the (NAVISION) ERP to review, approve, track and report on all procurements and processes Work as a secretary to the Procurement Contracts Committee for all Procurement related decisions.
  • Review and submit through the Head of Operations, all procurement contracts for the approval by the office of the Executive Director.
  • Undertake periodic training of all staff on new procurement processes and procedures, and undertake orientation of all new staff on procurement systems and processes.
  • Work with the Stores Department to ensure that all supplies are delivered in accordance with the agreed terms and conditions as may be stipulated in the contract/ Local Purchase order
  • Work with Administration, Facilities and ICT to ensure that all Service Level Agreements are managed effectively
  • Work Finance directorate to ensure completion of the Procurement Cycle, through timely vendor payment processing
  • Conduct training, coaching and mentorship on Procurement related topics across Baylor Uganda areas of operations, including sub-grantees, CSOs, districts, health facilities and others

Vendor Management

  • Develop and circulate Vendor prequalification lists, undertake Vendor conferences and contracts management for all vendors
  • Oversee conducting of Vendor due diligence exercises
  • Participate in vendor negotiations on the terms and conditions working with respective support and program functions.
  • Review and approve all vendor invoices, ensuring that all are supported with relevant supporting documentation for presentation to finance to ensure that vendors are paid promptly.


  • Prepare and submit monthly and quarterly Procurement and Disposal reports to the Head of Operations, periodically.
  • Undertake periodic technical support supervisory visits to the field as a follow-up on the vendor delivery of goods, works or services, and while supporting in conducting user needs assessments from the field bases teams
  • Participate in proposal development processes for Continuation of Application or other Grants proposals, by providing cost estimations and vendor quotations whenever necessary

People Management

  • Develop, a professional Procurement team through mentorships and coaching, delegation and setting up periodic performance objectives, and undertake performance appraisals Supervise the team for effective implementation of Baylor activities and compliance with the policy and guidelines.
  • Develop professional relationships with Baylor Uganda business stakeholders and strategic partners as part business continuity

Qualifications, Skills and Experience:

  • The ideal applicant must hold a Master’s degree in Business Administration/ Procurement and Supplies or a related field
  • A Bachelor’s Degree in Business Administration/ Procurement or a related field
  • Professional certification such as Chartered Institute if Procurement and Supply (CIPS) is an added advantage.
  • Exposure to International Procurement principles is desirable
  • Computer application proficiency is strongly desirable
  • At least six years of relevant experience



How to Apply:

All suitably qualified and interested candidates should apply online at the link below


Click Here



  • Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
  • You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.


Deadline: 31st May 2022


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