Procurement & Logistics Officer NGO Jobs – Welthungerhilfe (WHH)

Job Title:  Procurement & Logistics Officer

Organisation: Welthungerhilfe (WHH)

Duty Station: Welthungerhilfe Country Office in Kampala, Uganda


About US:

Welthungerhilfe (WHH), founded in 1962, is today one of the biggest non-governmental aid and development agencies in Germany. The objective of the program in Uganda is to improve livelihoods of the most vulnerable population in rural areas through interventions that increase their Food and Nutrition Security, improve sustainable access to WASH services and support the employability of the youth through vocational and life skills training. We understand that livelihoods of the rural population in Uganda have improved in a sustainable way when people are able to meet their basic food needs, have access to clean drinking water and safe sanitation, live in a healthy environment and take up opportunities to earn and diversify a decent income.


As a politically and confessionally independent organization, our value-oriented actions are always based on ethical principles. If you want to become part of our global mission to end hunger around the world.


Job Summary:  To support the department at Country Office in the management of purchasing and logistical needs including but not limited to the processes of procurement, fleet, stock, oversight of asset management and inventory control at the Country Office by ensuring compliance with Welthungerhilfe Policies.


Key Duties and Responsibilities:


  • Prepare and issue Request for Quotations and bidding documents for assigned procurements per the set threshold requirements for procurement transactions processed at Kampala office.
  • Effectively negotiate with suppliers on a wide variety of commodities and services for the best overall value to the country program.
  • Understand and ensure compliance with national legal guidelines, contracting principles, sourcing and price/cost analysis requirements while upholding Welthungerhilfe regulations and donor regulations in all processes.
  • Be a member of the evaluation committee.
  • Support with maintaining proper records for all the procurements handled at country office both in soft and hard copies files.
  • Maintaining an updated Supplier database and contracts database.
  • Prepare and submit to Finance completed transaction files to facilitate payment of service providers in compliance with the set regulations.
  • Manage the existing framework agreements and LTAs.
  • Support with providing information on WHH compliance procedures, support their registration in the eTender Portal and providing continuous feedback on what is required.

Assets and Inventory Management:

  • Support with property management and inventory control, reports, reconciliations for both expendables and non-expendables for Country office and projects
  • Support with inventory reconciliation and maintain an updated asset and inventory records for the project.
  • Ensure timely reporting on stock status and plan stock replenishments.

Fleet Management:

  • Support with managing the Vehicle Pool and Transportation: Organize the allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: logbooks, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.
  • Provide data entry for fleetwave software reports per set schedule.

Qualifications, Skills and Experience:

  • The ideal candidate for the Procurement and Logistics officer must hold minimum of a bachelor’s a degree in Procurement and Logistics / Supply Chain and Purchasing management from a recognized institution.
  • Computer skills on MS Office programs, especially in MS Excel and use of online systems.
  • At least three years procurement and logistical work experience in multi sectorial setting preferably with international NGOs.
  • High integrity and willingness to conduct her/himself transparently.


How to Apply:

All suitably Qualified and interested applicants should submit via email their Application Letter and detailed Curriculum Vitae (max. 3 pages) containing contact details and telephone numbers of work-related reference persons to;


Please indicate the position for which you are applying in the subject line of your E-mail. Qualified females and People with Disabilities (PWDs) are highly encouraged to apply. Kindly note that only shortlisted applicants will be contacted


Deadline:24th May 2022 at 5.00pm


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