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Job Title:   Programme Assistant (Fresher Jobs)  

Organisation: Windle International Uganda (WIU)

Funding Source: United Nations High Commissioner for Refugees (UNHCR)

Duty Station:  Kampala, Uganda

About US:

Windle International Uganda (WIU) formerly Windle Trust Uganda is a registered INGO whose mission is to promote peace and development in communities through provision and coordination of Education and training for Refugees and people affected by conflict.

Windle International Uganda is the lead partner of UNHCR in implementing Education Projects in Uganda with close collaboration with the Government of Uganda through the Office of the Prime Minister.

Job Summary:  The Programme Assistant (PA) will render support to the Education Programme Manager in ensuring standard reports and accuracy of information with regards to the UNHCR Education Management Programme.

He/ She will provide administrative support to the Programme Manager as required to assure timely and accurate documentation including work plans, requisitions, data and reports concerned with the Program.

Key Duties and Responsibilities:

• Schedule and follow up on project meetings and workshops with both Field and HQ Teams; take notes from proceedings and follow on action points
• Coordinate program field support travel; develop travel Terms of Reference (TORs), schedule actual filed activities, monitor timely report production and follow up on action points with concerned departments/persons
• Sort and file project documents and retrieve the same when required Maintain records of all related Project documents, reports and Policies
• Collect quarterly project work plans and check their consistency with the budget and project description
• Read and comprehend project activities as detailed in the project documents
• Receive, categorize and record field programme documents and deliveries from Administrative Assistant/reception
• Review field requests against departmental guidelines, share identified inadequacies with the program Manager and communicate further requirements to Field Teams for completion. Confirm the presence of funds for submitted requests on the Education Management project budget for respective locations in collaboration with the Program/ Project Accountants Receive and consolidate regular project progress reports, identify issues for the attention of the Program Manager and follow up on agreed action points with respective field Teams Disseminate Donor verification recommendations for the corrective action and implementation of the respective Field focal persons
• Support the Program Manager in compiling required donor reports and project data in time Follow up on and compile relevant project information from monthly field Education Working Group (EWG) meetings for the attention of management and project communication/networks Support the Programme Manager in the identification and mitigation of Program risks for the improvement of Programming
• Review monthly project payroll and check its consistency with the Project Personnel List (PPL)
• Wotk closelu with the M&E department to retrieve and keep updated project data sets on enrolment, PSNs, OVCs, schools, structures, etc.
• Support in preparation and consolidation of comprehensive Program training reports for submission to supervisor and the Human Resource Department
• Review activity concept notes to ensure clearly documented Safeguarding risks have been addressed and mitigated
• Participate in Child Protection and Safeguarding Committee meetings; cascade relevant Safeguarding action points for the implementation of Settlement Heads Any other responsibilities relevant to the job as assigned by the Supervisor

Qualifications, Skills and Experience:

• The applicant must hold a degree in Education or any related course from a recognized institution.
• Two years of progressive experience gained within a humanitarian NGO. Preferred.
• Excellent planning, analytical, conceptual and organizational skills.
• Proven knowledge of Uganda Education systems
• Computer literate
• Able and willing to live, work, travel in fast-paced and difficult environment adhering to strict security guidelines.
• Ability to work independently with minimal supervision.
• Strong analytical and documentation skills in the management of education
• Working knowledge of computers Programs especially Microsoft Excel, Power Point and Word.
• Excellent communication skills, in written and verbal English, highly impactful influencing and persuasion skills
• Proven problem-solving skills and quick decision-making
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
• Strong analytical and conceptual thinking skills; able to understand complex issues and translate them into simple, workable actions and plans

Eligibility: This is an internal advert. Therefore, only individuals currently employed with WIU are eligible to apply for this opportunity.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: Monday, 16th May, 2022 by 5pm.

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