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Job Title:    Logistics Officer (Funds Management)

Organization: United Nations World Food Programme (WFP)

Duty Station: Kampala, Uganda

Reports to: Head of Administration

About WFP:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary:  The Logistics Officer (Funds Management) will provide effective Leadership in the management of WFP Supply Chain Funds for an effective and efficient operation in delivering humanitarian services to the people in need aiming at achieving zero hunger

Key Duties and Responsibilities:

Budget development, revision, monitoring, and reporting

• Derive budgets on Food Transfer and Service Provision to efficiently run Uganda CO Supply Chain operations.
• Coordinate Uganda Corridor budget development, network design, MOUs, CBAs, grant set up, issuance of PFIs to recipient countries for creation of IPOs and budget set up in WINGs.

Funds Commitment and Utilization

• Raise, monitor, update and issue Fund Reservations to users across the Supply Chain Function to support operational day-today activities.
• Monitor utilization of funds to ensure compliance to International Public Standards Accounting System (IPSAS) as well as policies, procedures, rules and regulations as stipulated by the WFP Finance guidelines.
• Work with B&P unit as a member of the Funds allotment committee, to contribute analytical data to aid the process of funds push down

Funds Analysis and Monitoring

• Conduct financial health check of Supply Chain Funds using the standard WFP Corporate Funds analysis and monitoring tool drawing out insights and recommendations to the supervisor to make informed decisions and optimize use of available funds.
• Review Supply chain matrices to re-align funds requirement against budgets and donor forecast.
• Monitor grants under FTC operations in consultation with B&P unit to enable utilization of funds within both TODs and TDDs while complying to the agreed donor conditions

Supplier payments

• Check and release service entry sheets (SES) to confirm services provided by vendors for payment.
• Approve invoices on a delegated premise in the Invoice Tracking tool (ITS)
• Coordinate with Finance to resolve problematic supplier payment matters (VAT returns, vendor bank details)
• Liaise with Finance to acquire ITS user rights for new members of the team.
• Coordinate and review Funds Management and invoice processing SOPs in line with the Corporate framework.

Accountability reporting

• Produce periodic and Adhoc reports on Funds Management to Head of Supply Chain
• Collate data and Supply Chain inputs required for final CO reports to donors on utilization of funds on grants issued.
• Carry out mandatory quarterly Funds Analysis reports to Regional Bureau

Team Management

• Develop terms of reference for direct reports to enable a smooth and guided workflow and performance measurement.
• Carry out performance appraisal and assessment sessions for team members
• Improve skills of section staff on general funds management through programmed sessions.
• Guide, mentor, coach and agree on development objectives with the direct reports and other general Service staff and implement two-way feedback sessions

Qualifications, Skills and Experience:

• The applicant for the United Nations World Food Programme (WFP) Logistics Officer (Funds Management) job should hold an advanced/Masters University degree in Logistics, Procurement, Economics or in a related field
• Supply chain funds management
• Logistics management
• Financial management
• Excellent analytical skills
• Excellent planning and Forecasting skills
• Excellent Problem and Negotiation skills
• Excellent Report writing skills
• Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook)
• Language: International Professional: Fluency (level C) in English language. Fluent in English including strong writing skills

Desired:

• At least seven years of relevant working experience in Supply chain funds management and logistics operations management, Budget management, Logistics management, Procurement, Warehouse management, Projects management.

Competencies:

• Supply Chain Management and Optimization: Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization.
• Planning, Project & Resource Management: Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
• Information Management & Reporting: Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance.
• Market Analysis, Contracting and Operational Execution: Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
• Warehouse and Inventory Management: Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise.
• Technical Assistance and Coordination: Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

 
How to Apply:

All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below

Click Here

Deadline: 17^th December 2021

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