Job Title: Procurement Officer & Product Coordinator (No Experience Jobs)…
Procurement Officer Job Careers – Joint Medical Store (JMS)
Job Title: Procurement Officer
Organisation: Joint Medical Store (JMS)
Duty Station: Kampala, Uganda
Reports to: Manager Procurement
About US:
Joint Medical Store (JMS) is a Church founded private not-for-profit organization whose mission is to supply medicines, medical equipment and related healthcare services, and training of assured quality to the people of Uganda at affordable prices; Whereas Gradian Health Systems is in the business of curating, manufacturing and selling medical technology and equipment.
Job Summary: The incumbent will procure goods on behalf of JMS and ensure procurement processes are effective, efficient and transparent and provide the best overall value to JMS while ensuring outstanding Client Service.
Key Duties and Responsibilities:
- Do sourcing for Goods and Services by checking prequalified supplier list for suppliers that can provide items in question
- Check the NDA register and any other references for possible sources
- Evaluate the quotations and choose the most appropriate supplier, considering Price, lead time, availability, etc.
- Request for sample of item in question (if necessary), complete sample tracking form and forward both sample and form to the Quality Assurance for verification against specifications.
- Procure items following procedure once the sample has been approved and implement JMS ordering procedure & Order Management Framework;
- Generate purchase orders from the Purchase Requisition Report, Periodic planner log report and release them for authorisation.
- Process NDA for foreign orders and deliver purchase order to supplier Upon receiving NDA permission to import.
- Forward documents to accounts to prepare payment for pre-payment orders and process insurance documents for the order.
- Follow-up with clearing agent for speedy customs clearance and notify the receiving department.
- Handle queries pertaining to the shipment (with Supplier, clearing agent, NDA, Receiving & Quality Assurance departments) till goods are ready for sale in IFS, in case of narcotics, return to NDA with accompanying letter
- Carry out supplier visits to discuss win-win situations and participate in supplier audits.
- Implement Supplier relationship and Contract Management Frameworks and maintain an up-dated data bank of standard contract forms after preparing contracts and have them approved.
- Submit reports like daily status on stock outs, weekly performance report to line manager as per standard procurement reporting
- Implement the JMS computerized procurement plan in IFS in line with the JMS procurement guidelines.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor of any of the following Pharmacy, Nursing, OR Medicine
- Professional Qualifications: CIPS is an added advantage
- Three years of relevant working experience in a related position in a busy business environment.
- Forecasting & Quantifications
- Multi-tasking & self-motivated
- Strong interpersonal and communication skills
- Analytical & details oriented
- Computer skills (MS office, IFS, other RP Applications)
How to Apply:
All qualified candidates are encouraged to apply by submitting their applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only short listed candidates will be contacted.
Applications may be hand delivered to JMS Head office, Reception Desk or Email to
Please address your applications to:
The Manager Human Resources & Administration
Joint Medical Store
P.O. Box 4501
Kampala. Uganda
Deadline: Wednesday 22nd December, 2021 at 5.00pm.
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