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Job Title:    Program Officer (Global Fund)  

Organisation: Ministry of Health (MoH)

Project Name: National Tuberculosis & Leprosy Program

Funding Source: The Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM)

Duty Station:  Kampala, Uganda

About US:

The Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) is an International Partnership that provides grants to lower income countries with high HIV, Malaria and Tuberculosis disease burden including Uganda. The Fund also supports health service delivery through grants that are dedicated to health and community systems strengthening. These resources are additional to and not a replacement for financing to the health sector from recipient Governments. Recipient Countries are required to demonstrate transparency, traceability, attribution and efficient accountability of the resources.

Uganda under the Ministry of Health (MoH) has received funding from the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) under the 2021-2023 NFM3 grant. Part of this grant is to source for eligible talent to cover human resources gaps in the Ministry of Health in order to strengthen its capacity.

Job Summary:  Under the direction and supervision of the National Facilitator, the   Programme  Officer  coordinates activities related to Global Fund (GF) grant funded programmes in HIV, TB and malaria administration. The position focuses on administrative integration in the GF requirements.

Key Duties and Responsibilities: 

Operations Management           

• Create systems  and  mechanisms  for  effective management  of  GF  human  and  financial  resources required for GF implementation
• Maintain continuous and accurate/up-dated flow of information between the GF, PR2 and SRs
• Ensure that  all  GF  related  financial  and  HR transactions in the program are processed and accounted for in an accurate and timely manner in the programs

Coordination                     

• Act as liaison between the GF and the Program Officers in the programs
• Coordinate input from Program Officers in GF Communications Management consisting of communications planning, information distribution, progress and performance report compilation, and stakeholder communications management activities

Management of Office Finances:

• Ensure the strategic and efficient management of office and program financial resources through planning and tracking of available resources, exercising appropriate financial control and ensuring financial policies are met in meeting office management functions
• Prepare and monitor the GF administrative budget and ensure financial transactions are in accordance with the financial rules and procedures
• Propose procedures to improve internal controls and efficiency and respond to audit issues related to the GF unit

Management of Human Resources

• Advise on Human Resource policies and benefits and implement and monitor program HR system including GF staff performance management
• Monitor and evaluate effectiveness of HR processes within the GF and ensure GF office practices and procedures are efficient and, drive changes for improvement where and when necessary
• Ensures the overall effectiveness and efficiency of the HR function within the GF

Asset Management

• Maintain and manage the GF assets and custodian lists including yearly certification including consolidating registers from the Programs.
• Manage the repair process for assets so that control of assets can be maintained (in terms of which assets leave the GF or change hands).
• Check when GF equipment is due for replacing and participate in the disposal of such equipment including performing the necessary preparatory paperwork

Administrative support

• Provide support  to  the  GF  team  including participation and assistance to preparation and conducting of program meetings, annual reviews and other relevant events.
• Prepare briefing materials as necessary for GF staff to use on official trips, monitoring visits and meetings, etc.
• As the  travel  focal  point  of  the  GF,  provide administrative and logistical support, for travel arrangements  for  the  GF  teams  and  MOH program  counterparts  for  all  incoming  and outgoing missions

Office Management

• Route GF correspondence to and from concerned program staff,  attach  necessary  background information and maintain follow-up system
• Purchase supplies  and  equipment  for  office, maintain shared calendar, distribute mail etc.
• Schedule management of GF activities.

Documentation

• Draft correspondence,   take   dictation   and instructions  on  a  variety  of  program  related subject-matters and act as minute secretary to program and other key GF meetings
• Establish and maintain GF files in a systematic order, including  archiving  closed  files  and maintain an accurate log of archive files
• Maintain up-to-date list of names, addresses and telephone numbers  of  GF  staff,  government officials, SRs and partner representatives
• Compile GF reports

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree  in  ARTS,  Social  Science, Environmental Science, Business Administration, Public Health, Public Administration, Secretarial studies, Economics or related.
• Post graduate  or Master’s  Degree  is  an  added advantage
• At least three years of relevant experience in programs with government, corporate institutions or similar reputable institutions.
• Computer literate
• Strong analytical skills
• Excellent business skills
• Great communication skills both verbal and written
• Strong decision making skills
• Excellent leadership skills
• Great organizational skills

How to Apply:

All candidates should send their handwritten applications should by hand delivery to the Central Registry of the MOH Headquarters-Kampala between 8:00 am to 5:00 pm Monday to Friday addressed to:

The Permanent Secretary,

Ministry of Health Headquarters (Central Registry),

Plot 6, Lourdel Road, Wandegeya

Tel. +256417-712251/+256417-712269.

Please include your telephone number and email contacts on the application. Applicants should attach the following:

• Recent passport-size photograph.
• Copy of the National Identity Card.
• Detailed curriculum Vitae.
• Certified copies of the academic certificates and transcripts.

Deadline: Wednesday, 17th  November, 2021 by 5:00pm

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