Finance and Administration Coordinator NGO Jobs – Village Enterprise

Job Title: Finance and Administration Coordinator

Organisation: Village Enterprise

Duty Station:   Uganda

 

About US:

Village Enterprise’s mission is to end extreme poverty in rural Africa through entrepreneurship and innovation. Village Enterprise targets the poor, provides business training, seed capital/startup funds and on-going mentoring to over 10,000 new entrepreneurs to start 3,000 enterprises each year. Since its inception in 1987, Village Enterprise has started over 40,000 micro-enterprises.

 

Key Duties and Responsibilities:  

Projects/Programs 25%

  • Ensure smooth implementation of the grant disbursement process, receipt generation, grant application review and proper filing after disbursements have been completed for the assigned projects.
  • Actively participate as part of the grant disbursement team
  • Provide support to project managers in preparing grant disbursement documentation and supporting in the development of disbursement schedule
  • Identify tools, resources, and best practices to help improve the project implementation
  • Field staff activities and workshops facilitation
  • Managing transport stipends, airtime and bi- weekly expenses for the assigned projects

General Finance 15%

  • Monitor project’s operating expenditures as they compare to the annual budget
  • Prepare proper documentation for payments and file accordingly
  • Prepare US wire requests for the projects’ operations
  • Undertake other financial and administrative tasks when necessary
  • Coordinate preparations for bi-weeklies and other office functions / activities

Compliance & Safeguarding 15%

  • Supporting procurement processes as per the policy and ensuring that all documentation is provided
  • Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required.
  • Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.
  • Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter.

Net Suite 15%

  • Entering daily transactions & uploading supporting documents and monthly reviews and assist with reconciliations
  • Perform monthly reviews of all Netsuite transactions you have entered and make any required corrections prior to the closing of the books
  • Provide the appropriate financial information as requested by the staff.
  • Preparation of monthly project allocations

Reporting 10%

  • Perform reconciliations as designated by the F&A Manager
  • Preparing monthly Budget vs Actual reports and presenting to the management.

Audits 10%

  • Take a lead role in supporting the internal and external auditing processes
  • Ensure the audit documents requested are available in the allotted time
  • Once the audit is completed support in ensure that all documents are correctly refiled
  • Report any financial issues to the Finance Manager immediately

Administration 10%

  • Support the procurement process, certifying that VE is getting the best value for money on all related purchases
  • Monitor the Field Bills Calendar and ensure that all project’s bills/invoices are paid on time
  • Responsible for the proper supporting documents being attached to all payments and filed accordingly (invoices, PVs, budgets, e.t.c.)
  • Tracking of projects’ equipment and documentation once it leaves the office
  • Manage and update the East Africa Asset Listing document
  • Support the proper maintenance of upkeep of office equipment




Qualifications, Skills and Experience:

  • Part II of CPA (U) or its approved equivalent qualification OR a Bachelor’s degree in Accounting, Business, Finance or Commerce or any other relevant equivalent qualification from a recognized institution.
  • Proficiency in computer applications; practical knowledge in the use of Accounting based Applications like Net-suite is A MUST. All candidates will be required to undergo this test.
  • Served in a comparable and relevant position for a minimum period of two (2) years in a busy organization.
  • Demonstrated merit and ability in work performance and results
  • Excellent record of integrity and professionalism

 

How to Apply:

All suitably qualified candidates should submit Cover Letter indicating your suitability for the position, CV indicating details of your academic qualifications and relevant work experience, 4 professional references (two of which must be current or former direct supervisors) with details of their day time telephone contacts and email addresses. Send applications in one single document; pdf or word to: ugandajobs@villageenterprise.org

 

Deadline: 1oth December 2021

 

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