Stores and Logistics Officer NGO Job Vacancies – Finn Church Aid (FCA)


Job Title:    Stores and Logistics Officer

Finn Church Aid (FCA)

Duty Station:  Yumbe,

Reports to: Area Manager 


About US:

Finn Church Aid
(FCA) is the largest Finnish international aid organization. We operate in 13
countries, where the needs are most dire. We work with the poorest people,
regardless of their religious beliefs, ethnic background or political
convictions. FCA work is based on promotion of human dignity and fundamental
human rights and freedom, and FCA’s operations are guided by equality,
non-discrimination and responsibility.


Job Summary:  The Stores and Logistics Officer will oversee
and ensure that all activities related to fleet and stores management are
implemented in a timely and efficient manner according to the agreed FCA Uganda
policy and Donor Guidelines


Key Duties and Responsibilities:  

  • Responsible for
    the day to day handling of the stock and inventory; both on and offsite.
  • Keep up to date
    records of all inventories in stock, verify and receive all goods
    delivered to the stores and appropriately recording all goods received.
  • Responsible for
    preparing all dispatches to the field and making follow ups for the
    accountabilities of the same.
  • Ensure that all
    assets of FCA are properly engraved before being put into use or delivered
    to third parties/recipients.
  • Accurately
    maintain the organisation assets /inventory register in a prescribed
  • Keep the stores
    safe, neat and orderly.
  • Issue stocks
    based on authorized requisitions and maintain reasonable stock reorder
  • Prepare periodic
    inventory reports for supporting strategic decision making.
  • Conduct regular
    inventory counts and feeds the management on their statuses for further
  • Develop stores
    and logistical plans for current operations and stores and logistics
    contingency plans.

Fleet management

  • Maintain departmental compliance with company policies and
    procedures and ensure departmental adherence to applicable laws and
  • Authorize the
    movement of vehicles leaving the compound and ensure that packing time is
    adhered to
  • Responsible for
    registering and licensing vehicle and motorcycles and ensuring that
    licenses are always up to date.
  • Monitor fuel purchases by administering fuel cards for all vehicles
    and motorcycle to their respective drivers in order to regulate
  • Supports fleet
    Management to ensure that movement of vehicles, motorcycles  and repairs are done timely and  comply with regulations and policies
  • Make sure vehicles are always ready and available to meet orders by
    scheduling and monitoring the activities in the field
  • Supervises
    drivers and ensures their performance management processes is adhered to,
    regularly sets targets for them and conducts effective appraisals and
    take preventive measure to ensure safety
    of vehicles and drivers
  • Regularly report expenses and performances of the fleet to
  • Reconcile fuel
    on monthly basis for vehicles and motorcycles and submit to finance for


Qualifications, Skills and Experience:

The ideal
candidate for the FCA Uganda Stores and Logistics Officer job must hold a
Degree in Fleet and logistics management, Business administration or related

  • At least three years
    of professional experience in logistics management preferable with INGO
  • Ability to take
    initiative and work independently
  • Good
    organizational and team skills with attention to detail
  •  Very good working knowledge of ICT
    technologies (internet and computer applications)
  • The ideal
    candidate must exercise high levels of integrity.
  • The ideal candidate must possess knowledge of mechanics with ability
    to ride a motor cycle.
  • Excellent
    communications skills both written and oral.
  •  Ability to work under pressure  


How to Apply:

All interested
applications should send a cover letter and a CV (not more than 5 pages) with at least three referees and a daytime
telephone contact addressed to: The Human Resource and Administration
Manager, Finn Church AID, Uganda Country Office.
P.O. Box 21826 Kampala,
Tank Hill Rd, Roche Close, Plot 1495 Muyenga, Uganda. Email applications should
be in one file attachment (Ms Word or PDF) mentioning the position title in the
subject to

Deadline: Friday 12thMarch 2021. Only shortlisted candidates will be contacted.Please do not
attach academic documents when you apply online


N.B: Finn Church Aid is committed to keeping children safe at all times
& all levels of its program operations, so our selection process reflects
our commitment to the protection of children from all forms of abuses.
Employment is subject to our Child protection standards, adherence to Child
Safeguarding Policy including background checks.


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