Human Resources Officer Jobs – Church World Service


Job Title:    Human Resources Officer

Organisation: Church World Service

Duty Station:  Kampala, Uganda


About US:

 Church World Service was founded
in 1946 and is a cooperative ministry of 37 Christian denominations and
communions, providing sustainable self-help, development, disaster relief, and
refugee assistance around the world.


Job Summary:  The
Human Resources Officer is responsible for the administration and management of
staff welfare and supports recruitment including conducting (QC) quality control
of HR documents and procedures. The HR Officer operates as a generalist and
carries out responsibilities in the following functional areas: departmental
development, Human Resources Information System (HRIS), supports recruitment
and retention, employee relations, training and development and benefits
administration. The HR Officer manages the administration of the human
resources policies, procedures, and programs. The Human Resources Officer
coordinates implementation of services, policies, and programs through Human
Resources staff.


Key Duties and

  • Develop, update and ensure effective
    implementation of new hires on-boarding and training programs.
  • Conduct new hire onboarding ensuring the
    new hires have understood the policies and procedures, sign offs and other
    onboarding materials.
  • Conduct quality check before a new
    employee reports to work by verifying the Certificate of Good
    Conduct/Police Clearance Certificate/MIE and conduct background checks and
    Hire right for international staff.
  • Ensure timely and accurate entry of
    employee data regarding initial hire, transfers, promotion and
    terminations, on to the established Human Resource Information Systems
    (HRIS), and ensure the same is captured in the payroll system.
  • Work with HR Assistant to ensure staff
    list (for CWS Africa staff) is up to date when there has been staff
    changes (new hires, promotions, deletions, etc. and save the same on the
    file server by end of every month.
  • Ensure statutory documents are provided
    and relevant forms filled by the new hire.
  • Administers staff pension scheme,
    ensuring completeness of relevant documents and liaising with finance
    payroll processing contact and fund administrator. Ensure pension forms
    have been submitted to the fund administrator before the payroll is paid.
  • Work with unit heads in regards to
    updating the JDs, placing adverts and take through the entire recruitment
    and hiring process including participating in interviews.
  • Prepare staff contracts and monitor
    expiry of the same. Liaise with managers/head of units to update them of
    the same.
  • Work with your supervisors, to identify
    and notify staff in advance of the contracts that are not being renewed.
  • Oversee CWS Africa staff medical and
    other insurance coverage. This includes but not limited to enrolment,
    deletions, issuance of medical cards, trainings, debits, credits,
  • Ensure field staff and any other
    traveling staffs are informed of the relevant travel vaccinations to be
    taken and facilitate the same for a group.
  • Establish schedules for all medical and
    other insurance renewals, monitor and record timelines.
  • Maintain an accurate staff/dependent
    medical list on monthly basis and update payroll office on the deductions
    to be made.
  • Keeps a track of payments made to the
    different insurances on yearly basis. Share the payment report on
    quarterly basis.
  • Work with HRM to ensure international
    staff/dependents have been enrolled on medical and other insurances
    accordingly and provide support to international staff in Africa.
  • Develop process flow of all relevant HR
    processes and procedures including SOP and conduct training of the same.
  • Track applicant flow, maintain
    eligibility list (in liaison with hiring manager) of qualified candidates
    for future consideration, help collect and analyze recruitment data.
  • Perform other duties that may be
    assigned to ensure effective administration of CWS Africa Human Resources
    section so as to meet the program’s objectives and maintain high
    professional standards.


Qualifications, Skills and

  • The applicant must hold a Bachelor’s
    Degree in Human resource management or related field
  • Higher Diploma in Human Resource is
    strongly preferred.
  • Eight (8) years of paid work experience
  • Two (2) years’ work experience in a HR
    position in a busy HR office is required.
  • One (1) year experience managing medical
    and other staff insurance covers preferred.
  • One (1) year managing recruitment both
    nationally and internationally preferred.
  • Previous experience working with an
    International NGO strongly desired.
  • A member of Human Resource Management
    association or related preferred.
  • Highly proficient in Excel and
  • Skilled at learning new technologies
  • Skilled at analyzing processes and
    translating them into automated solutions.
  • Committed to exceptional customer
  • Skilled at multi-tasking and comfortable
    with ambiguity.
  • Skilled at working in a matrix
  • Highly collaborative.
  • Committed to and conform with the
    organization’s mission.


How to Apply:

All candidates should apply online at the link below.




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