Administration Officer NGO Jobs – Baylor-Uganda


Job Title:    Administration Officer

Organisation: Baylor
College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station: 
Kampala, Uganda


About US:

Baylor College of
Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa
and Eastern Europe.


Job Summary:  The Administration Officer will perform routine
clerical and administrative duties, and assisting the project coordinator with
all aspects of administrative management including; logistics, organizing
project’s files and documents, directory maintenance, scheduling appointments
and meetings, equipment and storage and supporting other staff.


Key Duties and Responsibilities:  

the field implementation teams with processing activity requests,
accountabilities and payments, and maintain a document tracker to facilitate a
systematic, timely flow and review of documents by the relevant authorities.

and schedule appointments, project meetings, taking accurate minutes and
confirmation of attendance for required participants.

travel arrangements and prepare requests for travels related to project and
travel reimbursements for project staff.

clerical duties of the project including scanning, photocopying, biding and
maintaining appropriate filing system for all project reports and assisting in
the preparation of regularly scheduled reports.

and expedite orders for project supplies to procurement and administration
units, verify receipt of supplies, and support the field teams with all
logistics required for implementing project activities.

supplies inventory by checking stock to determine inventory level, anticipating
needed supplies and updates the project coordinator for action.

operation of equipment such as motorcycles by completing preventive maintenance
requirements, calling for repairs, and maintaining equipment inventories.

contact lists of all project stakeholders, and write and distribute e-mails,
correspondences, memos, letters to partners when asked and on behalf of the
project manager and other staff.

between departments and operations unit in resolving the day today
administrative and operational problems.


Qualifications, Skills and Experience:

applicant must hold a Bachelor’s degree in business administration, social
sciences, organization psychology or relevant degree with relevant experience
in a similar busy role.

years of relevant work experience



should include a cover letter, CV, daytime telephone contact, three traceable
professional references and certified UNEB certificates as well as certified
University Transcripts

You must
have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
Only shortlisted candidates will be contacted for interview. Please note only
shortlisted candidates will be contacted.


How to Apply:

All qualified and
interested candidates should apply online at the link below.




Deadline: 12th March 2021


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