Premises and Security Officer Job Careers – FINCA Uganda

 

Job Title:    Premises and Security Officer

Organisation: FINCA Uganda

Duty Station:  Kampala, Uganda

 

About US:

FINCA Uganda is a subsidiary of FINCA Microfinance Holding Company LLC
(FMH) and part of a network of 20 microfinance institutions and banks that
provide socially responsible financial services that enable low – income
individuals and communities to invest in the future. FINCA Uganda currently
offers loans, savings and money transfer services in Uganda – one of the most
competitive and dynamic microfinance markets in the world.

 

Job Summary:  The
Premises and Security Officer’s position is responsible for the efficient day
to day management of premises and security of matters of FINCA Uganda and works
closely with the Administration Manager to provide support in areas of premises
maintenance, acquisition of office space for Head Office and Branches, security
management by ensuring that FINCA property and staff are protected and guarded
at all times, ensuring that the payments to the service providers are made
accordingly and monitor the contractual obligations with landlords.  This role will support the organization
through reliable and timely support services. 
He/She will plan, manage and monitor all security and estates management
roles for FINCA Uganda Head Office and Branches.

 

Key Duties and
Responsibilities: 

  • Visit all Branches to ascertain
    refurbishment needs and liaise with Branch Managers for repairs that need
    to be addressed and ensure defects are rectified.
  • Negotiate prices quoted by contractors
  • Identify suitable premises for rent or
    purchase, make initial negotiations for rent or purchase of premises with
    landlords  and recommend for
    approval by management
  • Draft and review rental agreements and
    recommend renewals/payments in line with notice period therein and advise
    the supervisor on any technical issues.
  • Maintain and update a schedule of all
    tenancies on a monthly basis and recommend for renew for those whose
    tenure is nearing expiry, ensure all landlords are paid on time and
    identify and communicate to all their obligations to maintain their
    premises and work on the identified defects
  • Oversee periodic pest control and
    general cleaning of premises by out sourced service providers
  • Ensure queries on premises from branches
    are expeditiously handled
  • Ensure health and safety standards are
    in place at all branches, implement health and safety procedures and
    ensure all staff have been trained.
  • Ensure building and security regulations
    are in place and functioning all premises
  • Ensure the corporate identity and
    signage are maintained
  • Develop an annual maintenance budget for
    refurbishment of premises, ensure invoices for maintenance works are duly
    authorized and submitted for payment and out of the budget situations are
    approved and authorized before work commences.
  • Ensure contractual obligations for
    landlords, contractors, service providers are paid in time and within
    approved budget and construction, refurbishment and rental expenditure is
    approves as per policy
  • Implement security policies and
    procedures and ensure that all FINCA Uganda staff are trained on security
    policies and procedures.
  • Prepare weekly security reports and
    submit them to Administration Manager by close of business every Monday
    for review, prepare a summary of monthly security reports from all the
    regions for Head office security committee’s review by every last Friday
    of the month and coordinate the head office security committee
    proceedings.
  • Visit all FINCA Uganda’s offices,
    evaluate the security systems in place and make recommendations for
    management’s review, ensure that controls at the branches are sufficiently
    implemented and provide staff with security tips on a monthly basis.
  • Maintain and update the Head office keys
    register regularly and update the key register for all branches.
  • Prepare Head office security committee
    minutes and submit to Administration Manager by the first Friday of the
    month.
  • Maintain an effective filing system for
    all subjects of security concern.
  • Coordinate with security service providers
    in line with their terms of references to ensure maximum security at all
    FINCA Uganda locations, maintain a record of all correspondences in this
    regard and a contact list of all security provider’s key personnel and
    communicate to the branches.
  • Ensure all alarm systems are up and
    running at all times and maintain a record of all incidences and
    correspondences in this regard.
  • Ensure that all Fire extinguishers are
    serviced in time and all other security equipment and devices.
  • Manage relationships with security
    companies and conduct security checks and update management, supervise and
    control of all security personnel on premises.
  • Review and recommend changes to the
    Administration manual.
  • Perform any other duties as shall be
    assigned by the supervisor

 


Qualifications, Skills and
Experience:

  • The applicant must hold a Minimum of 2nd
    Class Upper Bachelor’s degree in Science in Quantity Surveying, Building
    Economics or Bachelors of Real Estates Management.
  • A qualification in Project Management
    will be an added advantage.
  • Three years of work experience in
    management of premises/facilities, maintenance and security preferably in
    a service sector
  • Demonstrable awareness and understanding
    of the importance of safe and secure working office environment
  • Familiarity with Fire Safety, Health
    & Safety, First Aid practices and procedures
  • Has adequate knowledge of mechanical and
    electrical systems, building products and techniques.
  • Good problem solving, multitasking and
    negotiation skills.
  • High level of analytical and creative
    skills
  • Ability to work well under pressure and
    meeting deadlines
  • Professionalism
  • Flexibility to travel

 

How to Apply:

All candidates who so wish to take up this role in the aforementioned
capacity are encouraged to send their applications with detailed CVs including
present position and copies of relevant professional/academic certificates to:
ug_jobs@fincaug.org

 

Deadline: 5th March 2021

 

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