The Ugandan Jobline

 

Job Title:    Regional Administrative
Assistant (Fresher Job Vacancies)

Organisation: Uganda
Episcopal Conference

Duty Station: 
Uganda

Reports to:
Regional Project Manager

 

About US:

The Uganda Catholic
Medical Bureau (UCMB), the Health Department of the Uganda Episcopal Conference
(UEC) in partnership with the Africa Christian Health Associations Platform
(ACHAP)—an advocacy and network platform of over 40 Christian Health
Associations (CHAs) and Church Health Networks in Sub-Saharan Africa, with
support from USAID, are implementing a Community Health Networks project—ACHAP
Afya—in the West Nile Districts of Arua and Nebbi.

 

The goal of the
project is to address community health interventions—that will increase the
demand and utilization of maternal, and child health (MCH), Nutrition, Water
& Sanitation Hygiene (WASH) and voluntary family planning and reproductive
health (FP/RH) interventions in the region through expanding demand for and
availability of community health services by engaging and leveraging the
expertise of locally established organizations and influential community
resource persons that can help strengthen linkage and the reach of the
healthcare system.

 

The ACHAP Afya –
UCMB Community Health Network Project will be implemented to support Government
of Uganda development efforts of reducing key community drivers of child and
maternal morbidity and mortality in high burden regions of Uganda.

 

Job Summary:  The Regional Administrative Assistant will be
responsible for the general office administration, inventory management,
records storage and retrieval, organizing and recording minutes of meetings,
managing office records, managing project vehicles and transport arrangements
and assist in processing procurement for the 
Regional Project office.

 

Key Duties and Responsibilities:  

·       
Provide
administrative oversight on day to day administration tasks of the project
office such as stores transactions, IT and Communications systems.

·       
Responsible
for stock control and reconciliation to ensure orderly utilization,
accountability and periodically provides report on stock levels and needs.

·       
In close
collaboration with Accounts Assistant oversees the arrangement of staff and
visitors’ travel within and outside the region.

·       
Ensure
efficient fleet management and safety, systematically overseeing all aspects of
maintenance, fuel usage and driver responsibilities.

·       
Verify
procurement activities in accordance with organization procurement policies and
procedures, and donor requirements

·       
Exercise
control over the respective project office‘s assets, report any
enhancement/improvement, transfer, loss/theft to the Finance and Administration
Section.

·       
Take
stock of all assets in the office and report and follow up any discrepancies,
maintain and update the assets’ register.

·       
Organizing
office records for safe and easy storage and retrieval. Arrange for meetings,
takes record of proceedings and properly store them.

·       
Receive
visitors, answer or direct calls, respond to emails and handle all office
communication responsibilities.

·       
Key
contact staff for all office security related issues.

·       
Liaise
with and ensure security of the project office in collaboration with staffs and
the security firm charged with external security.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in Business Administration, Bachelors
in Humanities with a diploma in Secretarial work; a professional qualification
in accountancy, administrative secretarial qualification is an added advantage.

·       
At least
three years’ work experience in a busy setting and experience in Health related
organization or NGO operations, regulations and compliance issues.

·       
Computer
literacy with competency in MS word, MS Excel, Power point, internet,
photocopying.

·       
Team
player with excellent written and oral communication skills in English.

·       
The
person must be able to work with minimum supervision. Ability to manage
multiple tasks at a time and work effectively with colleagues from different
backgrounds.

·       
The
position may occasionally demand working on weekends.

·       
Good
communication and interpersonal abilities and related practices e.g. good
time-management

·       
Good
temperament and able to freely but respectfully and constructively relate with
people of all levels

·       
Flexibility
and adaptability to readily accept any impromptu assignments or requirements to
work outside normal duty hours

·       
Tidiness
and courteousness with colleagues and office guest

 

How to Apply:

All eligible and
interested candidates should apply and attach their signed CVs, copies of
certificates, degrees, and testimonials to the address below:

 

The Secretary
General

Uganda Catholic
Secretariat,

Plot 672, Hanlon
Road – Nsambya Hill

P.O. Box 2886 Kampala.
Uganda

 

Deadline: 12^th February 2021

 

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