The Ugandan Jobline

Job Title:    Procurement Assistant

Organization:  Catholic Relief Services (CRS)

Duty Station:  Uganda

Reports to: Emergency
Operations Manager

About US:

Catholic Relief
Services (CRS) is an international non-profit organization which implements the
commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. Our Catholic identity is at the heart of our mission and
operations. We welcome as a part of our staff and as partners people of all
faiths and secular traditions who share our values and our commitment to
serving those in need.

Job Summary:  The Procurement Assistant will effectively
perform various activities throughout the procurement cycle to assist the
acquisition of goods and services in support of the delivery of high-quality
programming to the poor and vulnerable. Your abilities will allow you to
successfully support the quality and efficiency of procurement and purchasing
activities applying the principles of stewardship, integrity, transparency, and
accountability.

Key Duties and Responsibilities:  

·       
Supports
requestors to complete and input comprehensive Requests for Goods and Services
in Project Insight

·       
Assists
with the maintenance of the procurement plan and the procurement tracking tool
to facilitate timely communication of procurement/purchase needs, status
updates on progress of all orders, and effective and efficient service
delivery.

·       
Assists
the Procurement Officer in the continuous search for competent, reputable, and
reliable suppliers of goods or services.

·       
Visits
suppliers (company site, stores, and/or production facilities) to collect
information and support the due diligence process.

·       
Purchases
items following CRS procurement documents (i.e. Purchase Order), instructions,
and standards.

·       
Coordinates
with CP Procurement and ensure all the supporting documentation is accurate and
on file to assist the timely payment to vendors; and, follows up with
requestors, suppliers, and other relevant parties to address any deficiencies
and/or discrepancies.

·       
Maintenance
of complete and accurate procurement master files, vendor files, and other
procurement- related records following established standards.

Qualifications, Skills and Experience:

·       
The
applicant for the Catholic Relief Services (CRS) Procurement Assistant job must
hold a University diploma required. Bachelor’s Degree a plus.

·       
At least
two years of work experience in supporting procurement/purchasing, logistics,
and/or administration processes and activities.

·       
Good
writing skills.

·       
Knowledge
of local market conditions.

·       
Knowledge
in MS Office package (Excel and Word).

·       
Strong
attention to detail with good organizational, time management and
prioritization skills.

·       
Ethical
conduct in accordance with recognized organizational codes of ethics

·       
Strong
customer service orientation with excellent communication and interpersonal
skills

·       
Proactive,
resourceful, solutions oriented and results oriented.

Agency-Wide Competencies (for all CRS staff)

These are rooted in
the mission, values, and principles of CRS and used by each staff member to
fulfill his or her responsibilities and to achieve the desired results.

·       
Serves
with Integrity

·       
Models
Stewardship

·       
Cultivates
Constructive Relationships

·       
Promotes
Learning

How to Apply:

All candidates
should Email a cover letter and CV only to ug_recruitment@crs.org. Large files
and/or scans of documents will lead to rejection of your application, in the
subject

line of the email,
copy and paste – PROCUREMENTASSISTANT only. All applications that do not
contain this exact subject line will be rejected and not read.

NB: Only
selected candidates will be notified

Deadline: 22^nd February 2021

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