Fresher Embassy Admin Jobs – Executive Assistant – British High Commission (BHC)

 

Job Title:    Executive Assistant (Fresher
Embassy Admin Jobs)

Organization: British High Commission (BHC)

Duty Station: Kampala,
Uganda

Starting monthly salary:  UGX 5,151,777

 

About US:

The British High Commission
is the diplomatic liaison office that aims to develop and maintain close
bilateral relations with Uganda, in accordance with British government
policies. The British High Commission is responsible for the political
relationship between the UK and Uganda, and we provide advice and guidance on
political and governance issues. BHC provides assistance and documentary
services to British nationals in Uganda. 

 

Job Summary:  The Executive Assistant is a role which
provides direct support to the Defence Adviser and Assistant to the Defence
Adviser on a daily basis. Responsible for the management and coordination of
activities on behalf of the Defence Adviser. The Defence Sections lead
personality on the management and coordination of Conflict Security and Stabilisation
Fund (CSSF) programs delivered within the Defence Adviser’s area of
responsibility.  To assist in preparation
for visiting training teams and oversee diplomatic clearance requests in the
absence of the Assistant to the Defence Adviser.

 

Key Duties and Responsibilities:  

·       
CSSF: Monitor and evaluate projects run by the
Defence  Adviser and funded by the CSSF.
Submit monthly and quarterly reports to the Programme Management Board located
in Nairobi. Liaise with the Assistant to the Defence  Adviser to ensure programmes are on budget.

·       
Line
Manager Responsibility:

Responsible as the 1st RO for the effective management of the Defence Section
Driver.

·       
Meetings: Plan, organize, book and confirm meetings,
including related transport, feeding and accommodation requirements. Represent
Defence Section at the regular cross-mission communications meetings.

·       
Visits: Responsible for organizing visitors and
training teams within the Defence Section Area of Responsibility; to include
transport, accommodation and meeting bookings.

·       
Hospitality: Reply to official and private invitations
and maintain an effective log.  Organize
Official Entertainment in accordance with MOD Policy with direct responsibility
for logistical and administrative requirements.

·       
Ceremonial
events:
Assist in the
organization of ceremonial events.

·       
Diary
Management:
Ensuring the office
diary, and contact list is kept current and in a logical order.

·       
Registry: Monitor and maintain the Defence Section
Registry to ensure effective Information Management in all formats.

·       
Diplomatic
Clearance:
Submit and monitor
diplomatic clearances for staff, aircraft visits and over flights in the
absence of the Assistant to the Defence Adviser.

·       
Personnel
support:
Provide administrative
support for Defence Section personnel.

·       
VTC
Coordinator:
Coordinate and
administer VTC requirements.

 


Qualifications, Skills and Experience:

·       
The
ideal candidate for the British High Commission Executive Assistant job should
have previous PA experience

·       
Excellent
level of written and spoken English

·       
Excellent
organisational skills

·       
Knowledge
of finance, budgets and programme management

·       
Working
knowledge of MS Office Packages

·       
Ability
to work under pressure and prioritise

·       
Strong
communication and interpersonal skills

·       
Discretion
and confidentiality

·       
Team
player

·       
Competencies:
Seeing the Big Picture, Making
Effective Decisions, Leading and Communicating, Collaborating and Partnering,
Delivering at Pace, Engaging Internationally

 

How to Apply:

All suitably
qualified and interested candidates who wish to join the British High
Commission in the aforementioned capacity should apply by clicking on the link
below.

 

Click
Here

 

Deadline: 19th February 2021

 

For more of the
latest jobs, please visit 
https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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