The Ugandan Jobline

 

Job Title:    Finance and Administration
Officer

Organisation: African
Initiatives for Relief and Development (AIRD)

Duty Station: Kampala,
Uganda

Reports to: Chief
Executive Officer (CEO)

 

About US:

African Initiatives
for Relief and Development (AIRD) is a non-governmental, non-political,
non-religious and non-profit making organization with the main aim of
protecting and seeking durable solutions for Refugees and IDPs in Africa in
partnership with UNHCR the UN refugee agency.

 

Job Summary:   The Finance and Administration Officer (FAO)
will be responsible to assist the FAM in the financial management of the Head
office and financial administration support to the country program offices.

 

 

Key Duties and Responsibilities:  

·       
Maintain
the Head Office financial management systems and records in order to safeguard
the assets and interest of the organization.

·       
Adopt
adequate controls over cash and bank to minimize the risk of fraud or
misappropriation.

·       
Closely
monitor all financial activities, and keep the FAM informed of all situations
which have the potential for a negative impact on internal controls or
financial management performance

·       
Assist
the FAM in the management of financial administration of the Head Office and
country program support in compliance with AIRD Finance and Procurement SOPs
and all applicable laws, rules and regulations

·       
Record
all financial transactions in QuickBooks in a timely manner

·       
Prepare
and submit monthly financial statements (including income statement, balance
sheet accounts receivable and accounts payable,)

·       
Prepare
monthly financial reports (budgets vs. actuals)

·       
Ensure
an assets register is maintained

·       
Ensure
petty cash and cash books of all projects are promptly updated

·       
Verify
all transactions, vouchers for approval by FAM/FAD

·       
Support
the preparation of annual budget proposals

·       
Review
expenditures against approved budgets for all projects

·       
Review
monthly and annual expenditure reports/BVA Reports for HQ

·       
Ensure
adequate budgets for any expenditure before initial payments

·       
Monitor
cash flow and budget utilization against future commitments and alert FAM of
areas where budgets may be exceeded.

·       
Extract
trial balance for both local and foreign currencies and review the same on a
monthly and annual basis.

·       
Update
the accounting system (QuickBooks) budget revisions from all projects on a
timely basis.

·       
Ensure
that staff statutory deductions are correctly computed and paid to the relevant
Statutory Authorities and timely as required by the law

·       
Prepare
accurate /timely expatriate staff salaries and review National staff salaries

·       
Manage
expatriate staff salary saving scheme ensuring correct computations, proper
recording and timely payment of contribution to bank as well as prompt
administration of final benefits.

·       
Follow
up on bills from service providers and ensure timely payments.

·       
Ensure
bank statements are obtained and cheques written for AIRD reconciliations.

·       
Maintain
cheque books and valued documents in safe custody to prevent access to
unauthorized persons.

·       
Ensure
that all procurements follow proper procedures as defined by the procurement
SOP

·       
Prepare
for external audits and make available all records required by the auditors and
assist them through the audit process so auditors can express their independent
opinion on the status of AIRD operations

·       
Keep the
accounts up to date and accurate at all times and prepare end – of – month
financial statements and bank reconciliations

·       
Follow
up on accounts payable/receivable and ensure their prompt liquidation

·       
Verify
payment vouchers and supporting documents before submission for approval

·       
Ensure
all financial documents are on file and bear the correct references and budget
coding.

·       
Ensure
that expatriate /national staff Group Accident and medical insurance policies
are paid for in accordance with the provisions of the budget.

·       
Any
other duties as may be assigned by management.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in a relevant field and/or Level 1 of
CPAU/ equivalent

·       
Professional
accounting certificate

·       
At least
three years of experience working in Finance and Accounting

·       
Excellent
writing skills in English

·       
People
oriented and results driven

·       
Demonstrated
ability to prioritize tasks and work well under pressure

·       
Proficiency
in the use QuickBooks Accounting Software

·       
Experience
working with international development partners, international nongovernmental
organizations (INGOs) and donors (in particular UNHCR experience) is an asset.

·       
Must be
fluent in English (written and spoken); French an asset.

 

How to Apply:

All candidate should
send a detailed CV, application letters stating qualification and experience,
and why suitable may be sent by email to hr@airdinternational.org

 

Deadline: 12^th February 2021, 5.00 p.m.

 

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