The Ugandan Jobline

 

Job Title:    Finance and Administration
Officer (3 Fresher Job Opportunities)

Organisation: Saferworld

Duty Station: Uganda

Reports to: Finance
Manager

 

About US:

Saferworld is an
independent international organisation working to prevent violent conflict and
build safer lives. We work with people affected by conflict to improve their
safety and sense of security, and conduct wider research and analysis. We use
this evidence and learning to improve local, national and international
policies and practices that can help build lasting peace. Our priority is
people – we believe in a world where everyone can lead peaceful, fulfilling
lives, free from fear and insecurity. We are a not-for-profit organisation
operational in 12 countries across Africa, Asia and the Middle East.

 

Job Summary:  Reporting to the Finance Manager, the Finance
and Administration Officer contribute towards ensuring smooth and efficient
management of the financial systems. The Finance and Administration Officer
will support the Finance Manager and other team members in operating a strong
financial control environment in Saferworld Field office, including maintaining
comprehensive and accurate financial records and other bookkeeping and banking
tasks. The Finance and Administration Officer will support the Finance Manager
in ensuring the effective management and delivery of the project; ‘addressing
conflict drivers in Uganda’-a joint project (consortium) initiative between
Saferworld and TPO Uganda.

 

Key Duties and Responsibilities:  

Receive and process
payments for suppliers, staff and any other providers of goods and services to
the Organisation

·       
Process
staff payment requests, supplier, service providers’ invoices ensuring
compliance with SaferWorld and donor agencies rules and regulations.

·       
Receive
and review Partner Organisation fund requests and their accountabilities and
ensure these comply with Saferworld and donor requirements before forwarding
for approval.

·       
Write
cheques for approved cheque payments vouchers.

·       
Review
payment supporting documents to ensure that they are in line with authorization
levels & structure, tax invoices match purchase orders, delivery notes and
goods received notes.

·       
Follow
up on receipts from suppliers and service providers on all payments made
through electronic banking.

·       
Process
all staff claims within a week after receipt of the approved claims.

·       
Consolidate
all cash requirements and forward to the Finance Manager to prepare the Country
Program Funds requirements.

·       
Ensure
internal control system is functional

Capture all
financial data in the Organisation’s Accounting Software

·       
Check
for accuracy, completeness and coding before transactions are entered into the
computerized accounting system.

·       
Enter
all paid transactions and staff accountabilities into the computerized
accounting system.

·       
Stamp
“PAID” on all payment vouchers that have been entered into the accounting
system.

·       
Maintain
proper filing of payment vouchers in a timely and accurate manner and ensure
that all supporting documents are attached.

Conduct regular
bank transactions

·       
Prepare
bank instructions and deliver them to the project bankers.

·       
Identify
and document all queries in relation to our dealings with the bank and submit
them to the Finance Manager

·       
Act as a
Project Agent with the project bankers.

Prepare and Submit
financial reports

·       
Prepare
timely monthly receipts reconciliation statement.

·       
Prepare
& submit all statutory returns, such as, PAYE, NSSF and LST.

·       
Prepare
monthly bank reconciliation statement.

·       
Prepare
and submit the monthly financial expenditure report for the Country Program.

·       
Analyse
and interpret Management reports for project teams enabling them to make
informed decisions.

·       
Provide
detailed information on Salary advances and working advances to the Regional
HR/OPs Administrator.

·       
Reconcile
all balance sheet accounts to ascertain accuracy of transactions posted on the
accounts and the genuineness of the balances. Submit a monthly balance sheet
reconciliation schedule.

·       
Receive
and review partner financial requests and report and ensure compliance with the
Grant Agreement

·       
Conduct
partner support visits in building the capacity of partners in sound financial
management systems.

Manage Project Cash
and Valuables

·       
Ensure
the safe custody of money in line with Saferworld finance policies and
procedures

·       
Reconcile
all cash received and paid out.

·       
Receive
and issue a receipt for any cash deposits received

·       
Pay out
cash for all approved petty cash payments

·       
Keep safe
storage of Cash, cheque books and stubs, receipt books and any other valuable
documents for the office in the Organization Safe.

Participate in the
internal and external audit exercises.

·       
Plan and
prepare full and detailed financial schedules for internal and external audits,
ensuring that the auditors receive the necessary support and information.

·       
Respond
to all audit queries to ensure audit objectives are met, and implement audit
recommendations as may be directed by the Finance Manager.

·       
Maintain
a complete audit trail of all relevant documents under your custody from
inception to completion

General
administration and other relevant tasks assigned by Management.

·       
Ensure
proper functioning of Office Operations

·       
Ensure
proper functioning of procurement system and logistical operations including
travel & events organization

·       
Contribute
towards the review and development of the projects internal controls and
accounting system to support the project’s continuous improvement initiatives.

 

Qualifications, Skills and Experience:

·       
The ideal
candidate must hold a Bachelor’s Degree in commerce, business administration,
business studies or management with specialisation in finance or accounting.

·       
Should
have part or full qualification of ACCA or CPA

·       
Understanding
of NGO operating procedures and requirements.

·       
Experience
of working in finance, administration and/or procurement in a relevant field in
NGOs or INGOs.

·       
Sound
knowledge of accounting procedures and principles.

·       
Excellent
computer skills, specifically in Microsoft excel.

·       
Experience
of using accounting software especially, QuickBooks, SUN system.

·       
Fluency
in English (written and spoken)

·       
A
positive problem-solving approach

·       
Good
inter-personal and team-working skills

·       
A
willingness to promote the work of Saferworld and develop collaborative work
with others

·       
A
commitment to working in a non-partisan manner

·       
A
commitment to learning and being open to new ideas and approaches

·       
Commitment
to and compliance with Saferworld’s safeguarding principles

·       
Commitment
to respect and value equality and diversity, and understanding of how this
applies to own area of work

·       
Commitment
to own continuing personal and professional development

·       
Commitment
to the vision, mission and values of Saferworld

 

How to Apply:

All candidates
should download and complete an application form, Download
Here and send to HR Team at jobs@saferworld.org.uk (Ref: FAO-21)

 

Deadline: 17^th February 2021

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

Related Jobs