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Job Title:    Project Finance Officer

Organisation: Terre
des Hommes Netherlands (TdH-NL)

Duty Station:  Uganda

 

About US:

Terre des Hommes Netherlands (TdH-NL) is an international NGO committed
to stopping child exploitation. In East Africa, Terre des Hommes Netherlands
works in Kenya, Uganda, Tanzania and Ethiopia. We support child victims of
exploitation with education, psychosocial support, legal assistance, shelter,
job opportunities and medical care; while at the same time targeting highly
vulnerable children, who are at risk of being exploited, in our prevention
activities. We launch public and media campaigns to create awareness on our
focus issues and carry out local research into the extent and nature of abuse
and exploitation of children.

 

Job Summary:  The
Project Finance Officer works with the Uganda based Country Team, and receives
hierarchical supervision from the Finance and Administration Officer (FAO).
He/she will be expected to work in close collaboration with the Program Coordinator
accountable for the full roll out and oversight of the GFEMS project addressing
Child Trafficking (CT) and Commercial Sexual Exploitation (CSEC) in Napak, as
part of our programme in Uganda. S/he will be responsible for ensuring timely
and effective support, logistical and financial facilitation/administration to
enable smooth implementation of the project. This is an anticipated position to
be filled subject to funds availability for the project.

 

Key Duties and Responsibilities:  

Perform financial administrative work

·       
Assists
in collecting relevant (financial) administrative data and verifies its
accuracy, reliability, completeness and timeliness.

·       
To
coordinate with the Finance and Administration Officer on all finance related
issues of the assigned project;

·       
To be
responsible for all financial (cash and cheque) transactions and recordings and
safekeeping of related documents;

·       
To be
responsible for timely monthly financial reports and budget requests of
assigned project and to keep the books as per the guidelines of the regional
office and requirements of national government;

·       
To
assist in office audits/monitoring visits undertaken by the Uganda office;

·       
To be
responsible for safeguarding the organisation’s assets in close coordination
with the project coordinator and the country office;

·       
Responsible
for managing cash flow and transfers to the assigned projects;

·       
Responsible
for verification of bank details for assigned projects before forwarding them
to Finance and Administration Officer;

·       
Responsible
for overseeing and monitoring project expenditure and reporting any
irregularities to the Finance and Administration Officer;

·       
To
ensure field advances are settled in a timely manner in line with the financial
guidelines;

·       
To
perform field monitoring visits to the assigned projects;

·       
To
support project staff to ensure that the project reports are delivered on time
and are of good quality, according to TdH-NL and donor standards.

·       
Identify
together with Finance and Administration Officer areas for further improvement
on financial management and define frameworks, procedures and indicators
oriented towards improved organisational and financial management;

·       
Responsible
for organising day to day field logistics for the field team and Kenya Country
office team field visit;

·       
Responsible
for procurements of the GFEMS project and ensuring they are in line with TdH-NL
financial guidelines;

·       
Manages
the financial records archive, keeps it current and complete and provides the
required files/documents on request.

·       
Maintains
various supplies (office supplies etcetera) and in case of shortage, handles
orders to the responsible colleague.

Make information available

·       
Ensures
appropriate and timely delivery of information by internal stakeholders. If
necessary, engages with those involved.

·       
Assists
in periodic reports and ad hoc analyses of a financial nature.

·       
Assists
in compiling (periodic) summaries of various nature and content.

·       
Assists
in contributing to the preparation and establishment of reports; collects and
processes data for the budget, annual plans, division plan, annual reports and
periodic reports of the department in this context.

·       
Assists
in the delivery of data for the progress, management and accountability reports
of the department.

Facilitate work processes

·       
Acts
proactively on developments that affect the financial focus area and with
respect to their own department.

·       
Identifies
potential bottlenecks in the work processes and/or financial systems; makes
improvements and undertakes relevant actions, after approval by the manager.

·       
Guards
budgets, identifies potential bottlenecks and proposes measures to be taken.

·       
Solves
problems of a deviant nature within set guidelines and procedures.

·       
To carry
out any other duties that can reasonably be asked of this position.

 

Qualifications, Skills and Experience:

·       
The ideal
candidate should preferably hold a relevant University degree up to at least
Bachelor’s level.

·       
Relevant
accounting professional qualification up to completion level.

·       
Practical
experience in financial administration – planning/budgeting, execution,
controlling, documentation and reporting (grant management cycle).

·       
Minimum
of four (4) years relevant working experience in a similar non-profit
organisation.

·       
Previous
experience of working with INGOs is highly desirable.

·       
Advanced
knowledge of MS Excel/Google sheets is essential.

·       
Social
skills required for communication with external relations and colleagues, the
acquisition of clarifications of data, reports and the solving of problems.

 

Desired Competencies

·       
Accuracy
and attention to detail

·       
Focus on
results

·       
Ability
to work in a team

·       
Strong
interpersonal communication skills- written and orally

·       
Planning,
organising, cooperation, performance oriented

·       
High
degree of taking initiative and working independently

 

How to Apply:

Please send your motivation letter and curriculum vitae by e-mail to the
Regional Finance and Admin Manager at: recruitment.africa@tdh.nl clearly
demonstrating how you meet the qualifications for this position, no later than.
For more information about this position, you can contact us through the same
email address.

 

Only Ugandan nationals or those with permanent residence and permit to
work in Uganda should apply.

 

Note that due to the expected large response only shortlisted candidates
will be contacted. The selection procedure will also include an assessment
test, and checking of recent professional references.

 

Deadline: Tuesday 15th
December 2020

 

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