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Job Title:    Finance Assistant

Organisation: StrongMinds

Duty Station:  Kampala,
Uganda

 

About US:

StrongMinds treats
depression among women of all ages in Africa, where access to mental health
treatment is extremely limited. To date, StrongMinds has treated more than
70,000 women with depression in Uganda and Zambia. We are the only organization
scaling a solution to depression in Africa with a potential to serve millions
in the next ten years.

 

Job Summary:  Under the leadership of the Senior Finance
Officer, the responsibility of the Finance and Administration Assistant is to
provide financial and administrative support like processing payments,
capturing financial transactions in the accounting system, ensuring high levels
of financial documentation, petty cash management for all field offices and
reconciliations, reviewing accountabilities and other relevant duties as may be
assigned.

 

Key Duties and Responsibilities:  

Petty Cash
Management

·       
Ensure
timely and accurate Petty Management & availability of petty cash at all
times.

·       
Post
daily paid petty cash transactions in QuickBooks to enable timely system update
and reconciliations in the system

·       
Prepare
financial documentation (requisitions, vouchers, cheques etc) for all
StrongMinds Uganda payments across all offices

·       
Filing
all the financial documentation by ensuring that all payments paid are stamped
with paid stamp

·       
Ensure
that documents requesting payments and/or transfers are fully authorized and
supported before payments/transfers are made.

·       
Appropriately
respond to supplier, staff and clients queries that relate to their payments.

·       
Enter
supplier invoices onto the computerised accounting system ensuring that costs
are allocated according to cost, code, funder, and class.

·       
Maintenance
of filing systems for payment vouchers, receipts, bank statements

Assets Management

·       
Working
with Administrator to ensure that all assets are engraved and updated on the
asset register.

·       
Ensuring
that all organisation assets are timely added on the relevant insurance
policies

·       
Following
up with insurance agents on the claims and compensation

·       
Respond
to debtors and staff queries relating to advances and receipts including the
provision of information on remaining balances on staff account and debtor’s
balances

·       
Following
up with the service provider on the payment receipts

Staff Working Advance
Management

·       
Liaise
with all staff to ensure advances are accounted for and cleared in time in
accordance with SMU advance management policy.

·       
Respond
to debtors and staff queries relating to advances and receipts including the
provision of information on remaining balances on staff account and debtor’s
balances.

·       
Following
up with the service provider on the payment receipts.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in Accounting, Finance or business /
administration related course

·       
At least
two years of relevant working experience in finance and general administration
with a reputable organization; preferably an international NGO

·       
Good
interpersonal skills, communication skills and analytical skills

·       
Good
computer skills and knowledge of computer accounting packages, e.g., QuickBooks
online

·       
Proactive
at troubleshooting, problem solving

·       
Excellent
time management and organization skills

 

The Finance
Assistant will also be expected to model StrongMinds’ core values:

·       
We are
people-focused.

·       
We think
big and act fast.

·       
We are
data-driven.

·       
We do
what we say and say what we do.

·       
We
believe in collaboration, not competition.

 

How to Apply:

Please apply online
using this link by submitting the following information: Cover letter, updated CV,
One-page writing sample about how you understand the role of Finance Assistant
at StrongMinds

 

Click Here

 

Deadline: 31st December, 2020

 

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