Fresher Finance and Administration Assistant Non-profit Jobs – Uganda Healthcare Federation (UHF)


Job Title:    Finance and Administration

Organisation: Uganda
Healthcare Federation

Duty Station:  Kampala,


About US:

Uganda Healthcare
Federation (UHF) is a non-profit umbrella organization affiliated to the East
Africa Healthcare Federation. The organization is a professional association
representing the private health sector in Uganda. The Federation’s purpose
includes advocating and supporting its members in policy and other decision
making forums, representing its members at both the national and country
levels, providing networking and training opportunities to improve quality of
health services delivered, strengthen business skills and enhance market
opportunities in healthcare, and provide an annual conference for the education
of its members and exchange of information on issues essential to the quality
and business of healthcare in Uganda.


Key Duties and Responsibilities:  


the company’s phone and front desk area.

health news in the media and sharing with internal and external parties o
Manage information; receive and distribute communications; collect and mail
correspondence. o Provide HR assistance by ensuring office policies and
procedures are maintained. o Ensuring that staff list, forms for completion
always up to date and available for reference at all time. o Conduct pick-ups
and deliveries as required.

casual workers and keep records of days worked to ensure deliver quality

staff with assignments as required, including word processing, data entry,
paper work processing and internet research tasks.

minutes for meetings and write material for newsletter, website, social media
and reports as required.

office filing system and perform other general administrative duties.

Finance and
Procurement Duties:

monitor and coordinate private sector credit applications. o Support business
and finance self-assessments by private sector credit applicant and submit to
Finance for verification.

regular reports on the performance of the private sector credit facility. o
Spearhead marketing and growth of the private sector credit facility to UHF
clients and private sector stakeholders.

addressing procurement requests for goods/services and ensuring that all
procurements are authorized before sending out request for quotations.

that the necessary quotations are received for procurement committee
evaluation, analysis and selection of the supplier(s). Oversee bid analysis for
regular micro procurements to be submitted for review by Finance.  o Tracking all deliveries e.g. newspapers,
flyers and brochures to ensure that invoiced amount matched delivery record.

that store records are well kept and office supplies are adequately monitored.
o Availing staff with timesheet templates at the end of each month and
collecting the printed signed copies for submission to Finance by end of every

for petty cash summary, reconciliation and ensuring that replenishment request
is place on a timely manner.  o
Photocopying of financial report documents and arranging them for delivery to
the donors as and when required.

Finance in filing and maintenance of finance records. o Monitor and coordinate
payments requisitioning and ensuring that all the supporting documentations are
in place before submission to finance for processing.

the location and custody of all movable assets ensuring items are periodically
checked and their condition reported to finance regularly.

and ensuring that periodic maintenance and servicing of office computers,
printers, photocopiers and lighting systems are done.

other duty that shall be assigned as and when required.


Qualifications, Skills and Experience:

applicant must hold a Qualification in Business Administration, B.Com, Finance
or any related qualification

graduate qualification in finance/procurement/administration or social sector
planning and development will be added advantage.

A minimum
of two years of work experience in finance or administration preferably in the
health sector with skills in planning, budgeting, resource mobilization and
credit control.

working with SME and with credit and loan entities will be an advantage.

working with development partner programming will be an advantage.  Experience
in working with financial institutions will be an advantage.

experience with finance and administration oversight

to work with minimum supervision, and to deadlines, time management is critical

English verbal and written communication and presentation skills required

interpersonal, negotiation, marketing and communication skills

to communicate with financial institutions, private sector, civil society
partners and government representatives

flexibility, creativity and enthusiasm as well as a willingness to learn and to
be continually adaptive within a dynamic and often self-directed working

capacity to generate and to translate innovative ideas into practical
development approaches

polite, flexible and professional demeanor

with strong capacity for critical thinking and problem solving


How to Apply:

Interested qualified
candidates should send a one-page cover letter, with a curriculum vitae (CV) no
longer than two pages, by email to


Your application
should include three contactable referees with at least two from a previous
employer one of the two must have supervised you directly at work. Please
ensure that any contact numbers in your CV are reachable during working hours.
Only successful candidates will be contacted within two weeks after the closing


Deadline: 11th December 2020


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