Fresher Finance and Administration Assistant Non-profit Jobs – Uganda Healthcare Federation (UHF)

 

Job Title:    Finance and Administration
Assistant

Organisation: Uganda
Healthcare Federation

Duty Station:  Kampala,
Uganda

 

About US:

Uganda Healthcare
Federation (UHF) is a non-profit umbrella organization affiliated to the East
Africa Healthcare Federation. The organization is a professional association
representing the private health sector in Uganda. The Federation’s purpose
includes advocating and supporting its members in policy and other decision
making forums, representing its members at both the national and country
levels, providing networking and training opportunities to improve quality of
health services delivered, strengthen business skills and enhance market
opportunities in healthcare, and provide an annual conference for the education
of its members and exchange of information on issues essential to the quality
and business of healthcare in Uganda.

 

Key Duties and Responsibilities:  

Administrative
Duties:

·       
Manage
the company’s phone and front desk area.

·       
Monitoring
health news in the media and sharing with internal and external parties o
Manage information; receive and distribute communications; collect and mail
correspondence. o Provide HR assistance by ensuring office policies and
procedures are maintained. o Ensuring that staff list, forms for completion
always up to date and available for reference at all time. o Conduct pick-ups
and deliveries as required.

·       
Coordinate
casual workers and keep records of days worked to ensure deliver quality
services.

·       
Assist
staff with assignments as required, including word processing, data entry,
paper work processing and internet research tasks.

·       
Take
minutes for meetings and write material for newsletter, website, social media
and reports as required.

·       
Maintain
office filing system and perform other general administrative duties.

Finance and
Procurement Duties:

·       
Oversee,
monitor and coordinate private sector credit applications. o Support business
and finance self-assessments by private sector credit applicant and submit to
Finance for verification.

·       
Provide
regular reports on the performance of the private sector credit facility. o
Spearhead marketing and growth of the private sector credit facility to UHF
clients and private sector stakeholders.

·       
Coordinate
addressing procurement requests for goods/services and ensuring that all
procurements are authorized before sending out request for quotations.

·       
Ensuring
that the necessary quotations are received for procurement committee
evaluation, analysis and selection of the supplier(s). Oversee bid analysis for
regular micro procurements to be submitted for review by Finance.  o Tracking all deliveries e.g. newspapers,
flyers and brochures to ensure that invoiced amount matched delivery record.

·       
Ensure
that store records are well kept and office supplies are adequately monitored.
o Availing staff with timesheet templates at the end of each month and
collecting the printed signed copies for submission to Finance by end of every
month.

·       
Responsible
for petty cash summary, reconciliation and ensuring that replenishment request
is place on a timely manner.  o
Photocopying of financial report documents and arranging them for delivery to
the donors as and when required.

·       
Support
Finance in filing and maintenance of finance records. o Monitor and coordinate
payments requisitioning and ensuring that all the supporting documentations are
in place before submission to finance for processing.

·       
Tracking
the location and custody of all movable assets ensuring items are periodically
checked and their condition reported to finance regularly.

·       
Scheduling
and ensuring that periodic maintenance and servicing of office computers,
printers, photocopiers and lighting systems are done.

·       
Any
other duty that shall be assigned as and when required.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Qualification in Business Administration, B.Com, Finance
or any related qualification

·       
Post
graduate qualification in finance/procurement/administration or social sector
planning and development will be added advantage.

·       
A minimum
of two years of work experience in finance or administration preferably in the
health sector with skills in planning, budgeting, resource mobilization and
credit control.

·       
Experience
working with SME and with credit and loan entities will be an advantage.

·       
Experience
working with development partner programming will be an advantage.  Experience
in working with financial institutions will be an advantage.

·       
Demonstrated
experience with finance and administration oversight

·       
Ability
to work with minimum supervision, and to deadlines, time management is critical

·       
Strong
English verbal and written communication and presentation skills required

·       
Strong
interpersonal, negotiation, marketing and communication skills

·       
Ability
to communicate with financial institutions, private sector, civil society
partners and government representatives

·       
Demonstrated
flexibility, creativity and enthusiasm as well as a willingness to learn and to
be continually adaptive within a dynamic and often self-directed working
environment

·       
Demonstrated
capacity to generate and to translate innovative ideas into practical
development approaches

·       
A
polite, flexible and professional demeanor

·       
Self-starter,
with strong capacity for critical thinking and problem solving

 

How to Apply:

Interested qualified
candidates should send a one-page cover letter, with a curriculum vitae (CV) no
longer than two pages, by email to info@uhfug.com.

 

Your application
should include three contactable referees with at least two from a previous
employer one of the two must have supervised you directly at work. Please
ensure that any contact numbers in your CV are reachable during working hours.
Only successful candidates will be contacted within two weeks after the closing
date.

 

Deadline: 11th December 2020

 

For more of the
latest jobs, please visit https://www.theugandanjobline.com
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