Finance and Administration Coordinator USAID Project Jobs – UCP Wheels for Humanity


Job Title:    Finance and Administration
Coordinator for Learning, Acting and Building for Rehabilitation Systems

Organisation: UCP
Wheels for Humanity

Duty Station:  Kampala,


About US:

Founded in 1996, UCP
Wheels for Humanity increases access to mobility and improves quality of life
for children and adults with physical disabilities in less-resourced countries.
UCP Wheels makes strategic investments in communities by leveraging existing
capacities and empowering local stakeholders. Based on the needs of each region
in which we work, we offer one or more of our direct-service or
capacity-building programs.


About USAID Project:

ReLAB-HS aims to
support development of health systems that are responsive to the escalating
challenge of addressing the growing needs for rehabilitation within
populations. It seeks to co-design and implement innovative, comprehensive,
cost-effective interventions that strengthen health systems for provision of
rehabilitation including assistive technology. ReLAB-HS will focus on
integrating rehabilitation and assistive technology services across all levels
of care within health systems. The ReLAB-HS consortium comprises of six
international partners with expertise in health systems, implementation
science, and delivery innovations.


Job Summary:  UCP Wheels for Humanity (UCPW) is seeking
candidates for a ReLAB-HS Uganda Finance and Administration Coordinator for a
new five-year, USAID-funded project, Learning, Acting and Building for
Rehabilitation in Healthy Systems (ReLAB-HS). The ReLAB-HS Uganda Finance and
Administration Coordinator will provide financial and administrative oversight
for project activities in Uganda. Only candidates with work authorization in
Uganda will be considered; relocation benefits will not be provided.


Key Duties and Responsibilities:  Under the direction of the ReLAB-HS Uganda Project
Manager, the ReLAB-HS Uganda Finance and Administration Coordinator will be
responsible for performing the following primary tasks:

for all aspects of financial and administrative management and accounting

compliance and consistency with UCPW policies and procedures, as well as USAID
and Government of Uganda rules and regulations.

and account for transactions in QuickBooks, ensuring accuracy and completeness
of required supporting documentation

disbursements in accordance with UCPW financial management policies and
established approval levels

month-end closing and year-end duties such as bank reconciliations, VAT
reimbursements, inventory tracking and report, etc.

expenditure levels and allocation of expenses to ReLAB, providing monthly
expenditure reports to UCPW headquarters (HQ)

effective cash flows, prepare forecast of expenditures, and submit monthly cash
requests to UCPW HQ

grant reporting deadlines and prepare country-level inputs for quarterly
financial reporting to USAID

to regular expenditure forecasts for budget monitoring purposes

and submit required tax and other reports for state authorities in a timely
manner and in compliance with local government laws.

and maintain accounting and finance records in accordance with USAID
regulations and UCPW policies and procedures

project inventory and VAT reports for UCPW Uganda field office expenses

expense reimbursements and advances according to UCPW guidelines

sound cash management of local bank account(s) and maintain petty cash fund
according to UCPW guidelines.

and reconcile field office petty cash according to UCPW guidelines

assistance, including preparation of documents, for any internal and/or
external audits during the life of the project

administration of human resources, including but not limited to, maintaining
personnel files and assisting with recruitment and orientation

and manage logistics staff

procurement of office and project equipment and supplies according to UCPW
procurement guidelines

and oversee awareness measures for prevention of fraud, bribery and corruption;
report any suspected misconduct to UCPW HQ and assist with periodic risk
assessments and trainings.

organizational and project registration requirements are kept current at all


Qualifications, Skills and Experience:

applicant must hold a Bachelor’s degree or equivalent in finance, administration,
accounting or related area

At least
five years of experience managing finance and administration on large
international donor-funded projects, including experience on USAID-funded

computer skills, including advanced proficiency with Microsoft Excel
spreadsheets and Quickbooks

with USG cost accounting standards and USAID regulations and procedures for
financial management and procurement

supervising finance and administrative staff

in logistics, procurement, and administrative office support

to manage deadlines and priorities and problem solve with international team

management skills and excellent interpersonal communication skills

verbal and written proficiency in English


How to Apply:

Please submit a
cover letter and resume in English to Please include
“Application for ReLAB Uganda Finance Admin Coordinator: YOUR NAME” in the
subject line. Applications will be considered on a rolling basis.


UCP Wheels is an
equal opportunity employer. We value a diverse workforce and an inclusive
culture. UCP Wheels encourages applications from all qualified individuals
without regard to race, color, religion, gender, sexual orientation, age,
national origin, marital status, citizenship, disability, or veteran status.


Deadline: 31st December 2020


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