Administration and Operations Officer International NGO Jobs – WorldFish

 

Job Title:    Administration and
Operations Officer

Organisation: WorldFish

Duty Station:  Jinja,
Uganda

 

About US:

WorldFish is an
international, nonprofit research organization with headquarters in Penang,
Malaysia, and offices in Asia, Africa, and the Pacific. WorldFish’s mission is
to harness the potential of fisheries and aquaculture to reduce poverty and
hunger in developing countries.

 

Job Summary:  The Administration and Operations Officer will
be responsible for providing financial and administrative support services to
TRUE-FISH Component 3.3 activities in Uganda, and ensure eligibility of
WorldFish Program expenditure in line with WorldFish and EU rules. Based at the
Program Management Unit at the Lake Victoria Fisheries Organization (LVFO)
Offices in Jinja, the post holder will work closely with the WorldFish
Biodiversity Advisor and WorldFish’s administrative and operational support team
based in WorldFish HQ and/or regional offices.

 

Key Duties and Responsibilities:  

·       
Develop
and implement project financial and administrative records and work with the
partner organization to prepare monthly expenditure reports by ensuring that
the expenditures are justified in accordance with the relevant provisions of
the financial authorizations before submitting to WorldFish HQ and/or regional
offices for data capture in OCS.

·       
Review
project expenditure statements with Project Management team and interact with
WorldFish HQ and/or regional offices lead financial management persons.

·       
Ensure
expenditures are made in line with project work plan and budget and establish
clear tracking system of budget utilization.

·       
Provide
financial and logistical support to field activities and work closely with the
project team to ensure funds disbursements to carry out project workshops are
appropriately accounted for and liquidated timely.

·       
Prepare
and review of project activity budgets for workshops or any other event and prepare
advance requests for cash disbursement.

·       
Review
and monitor balance sheet accounts such as accounts receivables and payables
and ensure timely liquidations of expenses.

·       
Assist
project management to ensure procurement and settlement of all invoices is done
in a timely manner.

·       
Prepare
requests for supplier Payments for submission to LVFO and track payments to
internal and external stakeholders.

·       
Proper
filing of financial records to ensure it is easily accessible for audit
purposes.

·       
Provide
general financial support as required for the office management and project.

·       
Perform
any other relevant duties to ensure successful implementation of the project

 

Qualifications, Skills and Experience: This job is open for individuals with the
right to work and live in Uganda with the following skills and qualifications:

·       
At least
a Bachelor’s Degree in Accountancy, or relevant degree with subjects in
Accountancy and Economics.

·       
At least
3 years’ experience in accounting and finance, preferably work experience in
donor funded or not for profit environment set up.

·       
Computer
literate, team player and good interpersonal skills.

·       
Proficient
in MS Excel, MS Outlook and any other Microsoft application software.

·       
Able to
communicate effectively in English (oral and written).

·       
Understanding
of project management is an added benefit.

·       
Adaptable,
having positive personality, flexible and possessing the foresight to
anticipate needed support.

 

How to Apply:

All interested
applicants are invited to submit the following information online at the link
below:

 

·       
A cover
letter including a 2-page (max) description of how you are most suitable for
this role, referring to the key responsibilities and what you would bring to
the role;

·       
A
current curriculum vitae;

·       
Names
and contacts (telephone and e-mail addresses) of three professional referees
who are familiar with your qualifications and work experience. Your nominated
referees ideally should have persons from each of the following category:
direct supervisor, internal peer and/or direct report. None of referees will be
contacted without your permission and only if the role is offered.

·       
Screening
will start immediately and will continue until the position is filled. Due to
the high volume of applicants for WorldFish positions, we appreciate all
interest, but only short-listed candidates will be contacted.

 

Click Here

 

Deadline: 29th December 2020

 

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