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Job Title:    Operations Associate

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station:  Kampala, Uganda

Vacancy Notice: Internal/ External Vacancy Notice 020/2020

Position Number: 10034567

Position Grade: GS-6

 

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

 

Job Summary:  Under the direct supervision of the UNHCR
Assistant Representative for Operations, the Operations Associate will support
in coordination, monitoring, tracking and reporting on CRI movements. Under the
guidance ,the Operations Associate’s ultimate role is ensuring that CRI/NFI
activities in the Uganda operation are well coordinated by working closely and
directly with the programme and supply colleagues and supervises CRI
activities, including, but not limited to, follow-up of procurement,
distribution planning, release, tracking and monitoring of CRI stock movements,
review and filing of field reconciliation reports and coordinating with other
units on Post Distribution Monitoring (PDM) and escalation of Global
Distribution Tool (GDT) & the KOBO and reporting.

 

Key Duties and
Responsibilities:

·        
Review
operational data, regional and country operations plans and ensure that plans
are correctly set up by verifying indicators, budget lines, prioritization and
apportioning.

·        
Create
reports; conduct regular regional, operation-specific and comparative analyses
of plans through Focus, Global Focus and MSRP to create appropriate tables for
Operations Officers.

·        
Use
tables to detect and quickly show inconsistencies and/or system problems,
possible programme shortfalls and advise field operations accordingly.

·        
Assist
in training of staff to build capacity in: Focus Client, Global Focus, Focus
Reader and MSRP.

·        
Initiate
administrative processing of implementing instruments, sub-agreements and
closure of projects at the Operations level.

·        
Carry-out
specific administrative operational/control tasks for programme activities,
including processing field requests for transfer of funds, increase/decrease of
the obligation level, procurement, Committee on Contracts approval and
submissions to the Budget Committee.

·        
Contribute
to the preparation of plans, reports, project documents and submissions for
donor funding by drafting and reviewing text and preparing budgets.

·        
Prepare
background information of use in discussions within the Country Operations,
Bureau, Divisional Support and field Offices.

·        
Follow-up,
in close coordination with the field, on the purchase requests with the
concerned units at Headquarters and prepare draft memos with field inputs for
submission to Committee on Contract.

·        
Liaise
with Donor Relations, maintains records of status of contributions,
commitments, availability of funds, compiles data and produces financial
reports to be attached to Appeals or reports.

·        
Keep
track of up-dated Fact-Sheets of Country and Regional Operations.

·        
Gather
information from the press and other public sources to facilitate the Operations
Officers analysis of political and social developments impacting on UNHCR’s
operations.

·        
Perform
other duties as required

 

Qualifications, Skills and Experience:

·        
The
ideal candidate for the United Nations High Commissioner for Refugees (UNHCR) Operations
Associate job placement should hold a High School Diploma. Required

·        
At least
three years of relevant experience is required

·        
In depth
knowledge of/previous experience in Focus, Global Focus, and MSRP data
management and/or other RBM systems analysis is required

·        
Understanding
of the basics of IPSAS is required

·        
Advanced
IT skills in MS Office is required

·        
Knowledge
of English is required

·        
Analytical
Thinking

·        
Managing
resources

·        
Planning
and Organizing

 

Desirable
Qualifications & Competencies

·        
Additional
certificate in Business Administration, Economics, Political Science, Law or
related fields is desirable.

 

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

 

Click
Here

 

Deadline: 26^th November 2020

 

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