Fresher Finance and Administrative Assistant NGO Jobs – Aga Khan Foundation (AKF)

 

Job Title:    Finance and Administrative
Assistant

Organisation: Aga
Khan Foundation (AKF)

Duty Station:  Uganda

Reports to: Area
Finance Officer

 

About US:

The Aga Khan
Foundation (AKF) is an Agency of the Aga Khan Development Network (AKDN), a
group of private, non-denominational development agencies that share a mission
to improve the living conditions and opportunities for marginalized communities
across some target countries in Africa and Asia. AKF was established by His
Highness the Aga Khan in Switzerland in 1967 and AKF work in East Africa
started in 1974. In Uganda, AKF operates a multi-sectoral portfolio that includes
programming in Education, Economic Inclusion, Civil Society, Health and Early
Childhood Development predominantly in the Central and West Nile Regions.

 

About AGENCI Project:

 AKF and World University Service of Canada
(WUSC), in partnership with Global Affairs Canada, will be implementing a
four-year project to increase the agency and self-empowerment of adolescent
girls and female youth in Moyo and Obongi. The Adolescent Girls’ Education in
Crisis Initiative (AGENCI) will impact the lives of 148,000 adolescent girls
and female youth aged 10-24 by promoting improved equitable learning outcomes
in primary and secondary schools including non-school learning programmes.
AGENCI will respond to specific barriers and educational needs identified by
adolescent girls, female youth, community members, and other education
stakeholders to address the root causes of inequality and support transform of
structurally entrenched social norms, attitudes, and power relations that limit
girls’ ability to access and benefit from education. AGENCI will implement
evidence-based programming and incubate locally driven solutions and
innovations working in partnership with schools, communities, government and
civil society organisations (CSOs).

 

Job Summary:  The Finance & Administration Assistant is
responsible for running the AGENCI Project office in Moyo on a day today basis.
She/he will ensure the office opened in time, clean and support all logistics
including office procurements, courier of documents and other tasks are well
managed in line with AKF policies and guidelines. The Finance & Admin
Assistant will perform the following specific roles:

 

Key Duties and Responsibilities:  

·       
Receive
and verify documents for requisition of services to ensure adherence to
procurement policies and guidelines

·       
Maintain
a procurement schedule/tracking tool aligned to the various work plans.

·       
Source
for quotations from pre-qualified suppliers and negotiate for best prices and
value

·       
Prepare
comparative bid analysis with recommendations & justification and
facilitate approval

·       
Raise
LPOs for approval and issue the same to vendors /suppliers

·       
Receive
and verify the goods supplied to Unit.

·       
Compile
documentation to support payment of goods and services rendered to AKF

·       
Generate
various procurement reports as guided.

·       
Support
in the vendor/supplier pre-qualification exercise & coordinate service
tender/RFQ processes

·       
Liaise
with the Area Finance Officer to ensure timely processing of payments, VAT
claims and DA1 forms (in case of tax exemption/refund claims).

·       
Management
of office cash imprest, review cash payment request and prepare cash payment
vouchers.

·       
Manage
fixed assets inventory and registers.

·       
Support
the program team in management of activity advances including participant’s
verification and carrying out facilitation payments at activity sites

·       
Pre
–review /check activity advance requests, accountabilities and reports, staff
claims and accountabilities for activity advances.

·       
Check
time sheets to ensure staff have correctly recorded their time and allocated it
appropriate grants and projects.

·       
Review
vehicle movement log sheet and allocate costs to appropriate cost
centres/projects.

·       
Support
the Area Finance Offer to ensure orderly filing and maintenance of accounting
vouchers and transactions support documents.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s degree in Business Administration
(Finance Option)

·       
At least
two (2) years financial administration experience;

·       
Ability
to use own initiative and actively look for opportunities to have an impact
rather than simply be reactive

·       
Good
knowledge of Microsoft Office products Word, Excel and PPT and other relevant
software and tools

·       
Ability
to work under pressure and efficiently handle multiple tasks;

·       
Ability
to work under own initiative or as a part of a team; and

·       
Excellent
written and spoken English

·       
Local
national candides and strongly preferred

·       
Willingness
to be based in the field, travelling to remote locations is a must

·       
Knowledge
of the local language is an added advantage

 

How to Apply:

Candidates
interested in this unique career opportunity with AKF should submit a cover
letter, CV and the names and contact information of three professional referees
via e-mail to recruitment@akfea.org with ‘Project Officer-Also indicate
preferred district if considered’ in the subject line. Only shortlisted
candidates will be contacted.

 

Deadline: 4th December 2020

 

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