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Job Title:    Senior Supply Associate

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: Kampala, Uganda

Vacancy Notice: Internal/ External Vacancy notice no. 017/2020

Position Number: 10033681

Position Grade: GS-6

 

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

 

Job Summary:  The Senior Supply Associate manages and
supports all activities pertaining to the supply chain function including
planning, sourcing & procurement, transport, shipping, customs clearance,
warehousing, assets & fleet management and monitoring, as applicable for
the area of responsibility (AoR).

 

The incumbent is
supervised by a higher level supply position and receives regular guidance and
instructions from the supervisor on successive steps. S/he may supervise some
general service and/or AWF staff. The incumbent maintains regular contact on a
working level on routine issues with other UNHCR offices, UN agencies, NGOs,
government partners and commercial contractors in the area to facilitate
performing the supply function. The duty of the Senior Supply Associate is to support
and monitor the management of material resources within the geographical area
covered while exercising efficiency in the use of the available resources

 

Key Duties and Responsibilities:  

·       
In
compliance with supply chain rules and procedures, support the related supply
activities to facilitate UNHCR end to end processes resulting in a timely and
quality delivery of goods and services to persons of concern.

·       
Prepare
plans for delivery of relief and other non-food items according to the
operational needs and regularly update the information in UNHCR IT systems.

·       
Apply
UNHCR’s sourcing & procurement strategy when planning for purchase of
important commodities and services. Update the information in UNHCR IT systems.

·       
Prepare
supply chain management plans, implement them and provide information on the
status of requests and the availability of items in the different steps of the
supply chain.

·       
Maintain
accurate and comprehensive records on supply activities and provide timely
reports and updates both periodically and on request.

·       
Evaluate
purchase requisitions to ensure that specifications, delivery dates and all
other requirements are in order.

·       
Draft
and dispatch quotation requests and/or tenders, assist in the evaluation of
offers and draft bid-tabulations and prepare proposals for award of contracts
to the Committee on Contracts.

·       
Prepare
Purchase Orders and send confirmations, requests for inspection and other
correspondence.

·       
Support
warehouse management; monitor the manufacture/transport of ordered goods and relocations
of goods between UNHCR warehouses to ensure timely delivery.

·       
Provide
guidance and advice on UNHCR procurement policies and procedures to support and
assist requesting operations, HQ entities and others, as applicable.

·       
Ensure
that PPE agreements are properly issued and signed.

·       
Ensure
proper preparation of disposal forms and cases for the Asset Management Board.

·       
Provide
asset management reports, customised reports, and gather information on all
assets and provide in-depth reports periodically and when requested.

·       
Monitor
the quality and accuracy of supply chain related data in relevant business
systems. Compile and analyse statistical information, identify trends and
developments in supply chain related matters that will assist in decision
making.

·       
Disseminate,
promote commitment to and monitor compliance with UNHCR’s global policies,
standards and guidance on supply chain management.

·       
Ensure
local liaison with partners to effectively support the supply activities.

·       
Provide
effective local support to UNHCR supply chain to develop an infrastructure that
accommodates the needs of its operation.

·       
Manage
storage of goods according to “best practices” and UNHCR rules and
regulations.

·       
Ensure
timely customs clearance of consignments.

·       
Coordinate
supply activities of UNHCR Partners and/or contractors performing supply
related activities, and ensure that they understand and adhere to relevant
UNHCR rules and procedures.

·       
Establish
PPE status through regular physical verification.

·       
Manage
PPE disposal process for the old/obsolete items according to Asset Management
Board decisions and plan for replacement items.

·       
Implement
effective asset and fleet management that regularly monitors the asset/fleet
pool, saves cost and safeguards the investment of the organisation including
receipt, inspection, registration & marking of new Property, Plant and
Equipment (PPE), and organisation of the physical verification of PPE.

·       
Adapt
local supply chain structures to be consistent with the operational needs.
Ensure effective information flow in the supply chain and adapt local process
to the prevailing environment.

·       
Perform
other related duties as required

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations High Commissioner for Refugees (UNHCR)
Senior Supply Associate job placement should hold a High school diploma.
Required.

·       
At least
four years of previous relevant job experience is required.

·       
Knowledge
of English is required

·       
Analytical
Thinking

·       
Planning
and Organizing

·       
Stakeholder
management

·       
Additional
training/certificate in Trade, Business Administration, Economics, Marketing or
a related field is desirable.

·       
Completion
of other UN procurement and logistics training – such as IAPSO and UNPD is
desirable

 

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

 

Click Here

 

Deadline: 21^st October 2020

 

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